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Home My WebLink About2008-06-24 - RESOLUTIONS - FY 2008 2009 BUDGET (3)RESOLUTION NO. 08-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2008-09, MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED, AND ESTABLISHING POLICIES FOR THE ADMINISTRATION OF THE ADOPTED ANNUAL BUDGET WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1, 2008, and ending June 30, 2009, was submitted by the City Manager to the City Council and is on file with the City Clerk, and WHEREAS, the City Council has held a Public Hearing on the proposed budget on June 10, 2008, and WHEREAS, the City Council has made certain revisions, corrections, and modifications to said proposed budget, and WHEREAS, the City Manager has caused the proposed document to be corrected to reflect the changes ordered by the City Council. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget, on file with the City Clerk and incorporated herein by reference, inclusive of the adjustments attached hereto as Exhibit A, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for fiscal year commencing July 1, 2008, and ending June 30, 2009. SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1. The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the fiscal year commencing July 1, 2008, and ending June 30, 2009. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. 1 SECTION 5. Each and every fund listed in the budget referenced herein above in Section 1 is hereby created, continued, established and/or reestablished, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, grant funds, trust and agency funds, and capital funds. Legislative action by the City Council to issue bond, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no further appropriation authority will be necessary. SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1. SECTION 9. The City Manager may approve any unused appropriations at the end of Fiscal Year 2007-08 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1. SECTION 10. All purchase order commitments outstanding on June 30, 2008, are hereby continued and will become a part of the budget referenced herein above in Section 1. SECTION 11. The annual contracts detailed in Exhibit B are hereby approved and authorized for the Fiscal Year commencing July 1, 2008 and ending June 30, 2009. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2007 and ending June 30, 2008, shall be amended to incorporate the budget adjustments detailed in Exhibit C and the budget transfers detailed in Exhibit D. SECTION 13. The City Clerk shall certify to the adoption of this Resolution. 1 2 1 1 1 PASSED, APPROVED AND ADOPTED this 24th day of June, 2008. /ice ATTEST: CITY CLVRK " {, STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Sharon L. Dawson, MMC, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 24th day of June, 2008, by the following vote: AYES: COUNCILMEMBERS: Ender, Weste, Ferry, McLean, Kellar NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 3 Aa -a-o/' OA4o'�-- r� CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) CERTIFICATION OF CITY COUNCIL RESOLUTION Y� I, Sharon L. Dawson, City Clerk of the City of Santa Clarita, do hereby cortify.thatlhis is a true and correct copy of the original Resolution No. 08-61, adopted by the Citv C!ounctl- o the' City of Santa Clarita, California on June 24, 2008, which is now on file in my office' - A Witness my hand and seal of the City of Santa Clarita, California; this day of 20_. Sharon L. Dawson, MMC City Clerk By Susan Caputo Deputy City Clerk 1 EXHIBIT A CITY OF SANTA CLARITA Budget Adjustments (ALL FUNDS) Fiscal Year 2008-09 Revenue Adjustments 356 14600 Budget Adjustments Description 238 4421 001 TDA Art 3 (Bikeways) $ (23,211) FY 2009 revenue allocation change 238 4572 001 Developer Fees 352,290 FY 2009 revenue allocation change 260 4422 001 Prop C 18,554 FY 2009 revenue allocation change 261 4423 001 Prop A 22,140 FY 2009 revenue allocation change 238-700 4711 000 Transfers In (105,882) Transfers in Revenue Total $ 263,891 Expenditure Adjustments Budget Adjustments Description 1 356 14600 5141 003 Stonnwater Admin $ 55,110 Addition to street sweeping contract 100 15000 5161 001 Parks Admin 50,000 Addition to Senior Center contract 550 19102 5301 002 CRA -Debt Service 1,114,374 Interest on RDA bonds 550 19102 5301 001 CRA -Debt Service (903,408) Correct RDA debt service budget 551 19107 5301 002 Low -Mod Debt Service 335,205 Interest on Low -Mod bonds 19500 5501 000 Transfers Out (105,882) Transfers Out Expenditure Total $ 545,399 1 EXHIBIT B City of Santa Clarita Contractual Agreements - Authorization Requests FY 2008-2009 City Manaaer's Office Request to renew contract and Re u est. �:7�k :3 ,: .'xr- `D>.`s�ition..ofRe'�'uest�... # .q _ �umfierr� 1/endor ' .: Contract=Am>ountT e c p q ,.�Account.s Legislative Advocacy for CEMEX Opposition Efforts City Manaaer's Office Administrative Services Request to renew contract and authorize staff to expend 1 Jamison and O'Sullivan 100,000 amount not to exceed $100,000 with Jamison and O'Sullivan for 11000-5161.001 Legislative Advocacy for CEMEX Opposition Efforts Request to renew contracts and authorize staff to expend 2 Redgate Communications 150,000 amount not to exceed $150,000 with Redgate Communications 13000-5161.002 2 L A County (GSA) 155,028 for CEMEX public relations Landscaping Maintenance consultin Districts TOTAL :� s, 250$00:.'� �m- �p -m Administrative Services Fxhihit R - Pana 1 of 4 1 1 1 Request to renew and authorize staff to expend amount not to 1 Diehl, Evans & Company 65,000 exceed $65,000 contract for 12101-5161 002 annual audit of various financial statements Request to renew and authorize staff to expend amount under the LA County Contract for multiple 2 L A County (GSA) 155,028 General Services Agreement, Landscaping Maintenance authorize staff to expend an Districts amount for rodent control services not to exceed $155,028 Request to renew and approve increase to contract with Dell, Inc. and authorize staff to 3 Dell, Inc 175,000 expend an amount not to 12200-5111 008 exceed $175,000 for computer and network hardware purchases Request to renew and approve increase to contract with Sungard Pentamation and 4 SunGard Pentamation 65,000 authorize staff to expend an 12200-5161 001 amount not to exceed $65,000 for licensing, maintenance and application support. Request to renew contract for two years and authorize staff to Funds will be used by every 5 Sprint/Nextel Inc. 130,000 expend an amount not to division within the exceed $130,000 for organization telecommunication services Fxhihit R - Pana 1 of 4 1 1 1 1 1 EXHIBIT B City of Santa Clarita Contractual Agreements - Authorization Requests FY 2008-2009 FRe u s q rf . - .:i ;,. "; .-. s "�; ontractAR moun ounnde#s .Number. Santa Clarita Valley exceed $200,000 for 1 Committee on Aging (Senior 200,000 Request to renew contract and 13312-5161.001 Center) authorize staff to expend an Funds will be used by every 6 AT&T 200,000 amount not to exceed $200,000 division within the for telecommunication services organization Request to approve increase to Los Angeles County Animal contract with DM Geographics 2 Care and Control 80,000 and authorize staff to expend an 13200-5161 001 7 DM Geographics 85,000 amount not to exceed $85,000 12002-5161.001 (Accounts for GIS related support to in Public Works & Planning) various operational departments to support projects such as One Valley, One Vision Request to renew contract and 8 Office Depot 75,000 authorize staff to expend 12002-5101 003 Associates amount not to exceed $75,000 for city-wide office supplies. Request to renew contract and 9 United States Postal Service 110,000 authorize staff to expend 12003-5101.005 amount not to exceed $110,000 for general postage service. 1`4:6.0028) gem: Community Development Exhibit B - Paae 2 of 4 Request to renew and authorize staff to expend amount not to Santa Clarita Valley exceed $200,000 for 1 Committee on Aging (Senior 200,000 Handyworker Program, which 13312-5161.001 Center) provides minor home repair services to low- and moderate - income residents Request to renew and authorize Los Angeles County Animal staff to expend amount not to 2 Care and Control 80,000 exceed $80,000 for services to 13200-5161 001 enforce animal regulations and house stray animals. Request to renew and authorize staff to expend amount not to exceed $120,000 for Lawrence R Moss and Associates, a 3 Lawrence R Moss & 120,000, Landscape Architectual firm, 13100-5161 001 Associates which provides landscape plan review and landscape inspection consultation services for the Community Development Department Exhibit B - Paae 2 of 4 EXHIBIT B City of Santa Clarita Contractual Agreements - Authorization Requests FY 2008-2009 Parks_ Recreation & Community Services Request to renew and authorize .,a _Re � u ,q -:: i' a,. �r'.M..�, "Cont�acttAmourit. Descri"tion.of:Re uest':�...� _-est - 125,000 , 14100-5161 001 berg �kyy yam; 2 Bell Building Maintenance 156,138 staff to expend amount not to exceed $156,138 for janitorial 15203-5161.001 Parks_ Recreation & Community Services Public Works Request to renew and authorize 1 Bell Building Maintenance 130,182 staff to expend amount not to exceed $130,182.00 for 15202-5161.001 1 LA County Public Works 125,000 janitorial services at SCSC 14100-5161 001 Request to renew and authorize 2 Bell Building Maintenance 156,138 staff to expend amount not to exceed $156,138 for janitorial 15203-5161.001 services at various city parks 14602-5161 001 ($16,000) 4 Curbside, Inc 60,000 Request to renew and authorize and 14600-5161 001 3 Linda Burrows 75,000 staff to expend amount not to exceed $75,000 for graphic 15400-5161 002 design services Request to renew and authorize staff to expend amount not to 14501-5161.001 ($64,450), 6 Honeywell 124,850 exceed $102,520 This contract 14509-5161 001 ($4,900), is for bus services for day 14500-5161.001 ($19,500), camps, community services and 12401-5161.001 ($36,000) excursions The bid was combined to cover all three 5113-5161 002 4 Global Transportation 102,520 areas and the breakdown is as 15300-5161 002 follows (approximation) Day 15105-5161 002 Camp $72,150 plus 10% fuel charge= $79,365; Community Services- $16,150 plus 10% fuel charge = $17,765, Excursions- $4,900 plus 10% fuel charge = $5,390 .-TO�GAL-' Public Works Exhibit B - Page 3 of 4 1 1 1 Request to renew and authorize staff to expend amount not to 1 LA County Public Works 125,000 exceed $125,000 for the 14100-5161 001 performance of industrial waste inspections. Request to renew and expend 14602-5161 001 ($16,000) 4 Curbside, Inc 60,000 amount not to exceed $60,000 and 14600-5161 001 for door to door household ($44,000) hazardous waste pick up Request to renew and authorize staff to expend amount not to 14501-5161.001 ($64,450), 6 Honeywell 124,850 exceed $124,850 for HVAC 14509-5161 001 ($4,900), maintenance at City Hall, the 14500-5161.001 ($19,500), Transit Maintenance Facility, 12401-5161.001 ($36,000) and the Metrolink Stations Exhibit B - Page 3 of 4 1 1 1 I I I EXHIBIT B City of Santa Clarita Contractual Agreements - Authorization Requests FY 2008-2009 — equest.is "'Cofti-6 ....... -TVen Numb d, orua . ..... 'Am"" "t' 9.un :perDe's&eiptioii-.of.,96�66it-'*"I "oldht ft, cc .... Request to renew and authorize staff to expend amount not to 14501-5161 001 exceed $256,880 for janitorial ($114,860), 14500- 7 Lee's Maintenance 256,880 services for City Hall, the Transit 5161.001 ($43,640), 14509- Maintenance Facility, and the 5161.001 ($54,000), 12401- Metrolink Stations 5161.001 ($44,380) Request to renew and authorize staff to expend amount not to Funds will be used for 8 Padilla & Associates 105,000 exceed $105,000 for labor multiple Capital compliance services on multiple Improvement Projects Capital Improvement Projects Citywide. Request to renew and authorize staff to expend amount not to Funds will be used for 9 Kim Flynn 140,000 exceed $140,000 for labor multiple Capital compliance services on multiple Improvement Projects Capital Improvement Projects citywide Request to renew and authorize staff to expend amount not to Funds will be used for 10 Aquatic Consulting 166,000 exceed $166,000 for multiple Capital environmental consulting Improvement Projects services for multiple Capital citywide Improvement Projects Request to renew and authorize staff to expend amount not to Funds will be used for 11 BTC Labs 75,000 exceed $75,000 for material multiple Capital testing and inspection for Improvement Projects multiple Capital Improvement citywide I Projects Request to renew and authorize staff to expend amount not to Funds will be used for 12 Pinnacle Land Surveying 67,000 exceed $67,000 for survey multiple Capital services for multiple Capital Improvement Projects Improvement Projects citywide TOTAL R �JW4W- WWWWS -4300� Exhibit B - Page 4 of 4 EXHIBIT C CITY OF SANTA CLARITA Budget Adjustments (ALL FUNDS) Fiscal Year 2007-2008 Revenue Adjustments Budget Adjustments Description 100 4531 021 Fees to Expedite-Dev Srvc $ 48,538 Expedited plan check revenue 230 4411 005 Prop IB local streets & roads 2,849,466 Prop IB revenue 238 4421.001 TDA Art 3 (Bikeways) 252,203 Increase TDA Art 3 revenue 390 4721 002 Other Financing Sources 29,860,000 RDA housing bond 391 4721 002 Other Financing Sources 8,850,000 Low -mod housing bond 600 4721.002 Other Financing Sources 15,525,000 Open space bond Revenue Total $ 57,385,207 1 Expenditure Adjustments Budget Adjustments Description 100 12000 5161 001 Administrative Services $ 31,100 Appropriate for use tax sharing costs 5161 001 308 12005 5161 002 Library Facilities 38,000 Appropriate for facility impact study 05-06 Comm Median Project 700 12400 5161 002 Transit 63,119 Correct FY 07-08 budget 200,876 203 13316 5161.001 Child and Family Ctr Exp 50,000 Correct FY 07-09 budget I-5 Tunnel fire emergency response expenditures 100 14100 5161 020 Development Services 27,181 Expedited plan check expenditures 601 230 14504 5211 004 Street Maintenance 45,000 Correct FY 07-08 budget E0203601 390 13400 5301 006 Redevelopment Agency 160,665 RDA bond discount 5111 001 390 13400 5301.005 Redevelopment Agency 956,336 RDA bond issuance cost Buckweed Fire 550 19102 5301 003 CRA -Debt Service 896,538 Debt service reserve 190,000 391 391 13401 13401 5301 006 5301 005 Low -mod housing Low -mod housing 5,241 432,136 RDA bond discount RDA bond issuance cost Correct FY 07-08 budget 551 19107 5301 003 Low -mod housing Debt Service 268,878 Debt service reserve 390 500 19106 5301 003 PFA 2007 Series OSPD 232,037 Debt service reserve 52044390 600 12594 5301 006 PFA -Open Space 60,926 OSPD bond discount 600 12594 5301 005 PFA -Open Space 232,037 OSPD bond issuance cost Expenditure Total $ 3,499,194 Capital Projects Budget Adjustments Description 233 B0002233 5161 001 05-06 Comm Median Project $ 500,000 Correct FY 07-08 budget 260 B0002260 5161 001 05-06 Comm Median Project (500,000) Correct FY 07-08 budget 390 B2008390 5161 001 Streetscape M -Plan Improv 200,876 Correct FY 07-08 budget 601 E0202601 5003 001 Emergency Response 4,103 I-5 Tunnel fire emergency response expenditures 601 E0202601 5111 001 Emergency Response 2,348 I-5 Tunnel fire emergency response expenditures 601 E0202601 5121 003 Emergency Response 4,536 1-5 Tunnel fire emergency response expenditures 601 E0203601 5003 001 Buckweed Fire 13,965 Buckweed fire emergency expenditures 601 E0203601 5111 001 Buckweed Fire 126,327 Buckweed fire emergency expenditures 601 E0203601 5121 003 Buckweed Fire 4,595 Buckweed fire emergency expenditures 261 F0003261 5161 001 Transit Maintenance Facility 190,000 Correct FY 07-08 budget 303 I0004303 5161 001 Intelligent Mgt Traveler 500,000 Correct FY 07-08 budget 306 10004306 5161 001 Intelligent Mgt Traveler (500,000) Correct FY 07-08 budget 390 52016390 5161 001 Downtown Newhall Restnpe 54,468 Correct FY 07-08 budget 390 52044390 5161 001 Street Sign Change 43,399 Correct FY 07-08 budget Capital Improvement Projects Total $ 644,617 1 1 EXHIBIT D CITY OF SANTA CLARITA Budget 1 ransfers (ALL FUNDS) Fiscal Year 2007-2008 Dent Fund Division Acct Account/Title Budeet Transfer Descnntion 1 AS 359 12590 5001 000 Personnel Cost $ (121,015) Transfer to correct account AS 359 12593 5001 000 Personnel Cost $ 121,015 Transfer to correct account AS 357 12501-29 5161 000 Reserve Protect Exp $ (25,000) Transfer to correct account AS 357 12500 5002 001 Temporary Employees $ 25,000 Transfer to correct account CD 390 13400 5001 001 Regular Employees $ (48,200) Salary Savings CD 390 13400 5201 004 Land $ (16,800) Transfer savings CD 390 13400 5161 002 Professional Services $ 65,000 Professional Services CMO 100 11303 5001 001 Regular Employees $ (20,000) Salary Savings CMO 100 11500 5161 005 Promotion & Publicity $ 20,000 On-line store PW 100 14000 5161 002 Professional Services $ (950) Transfer to correct account PW 100 14502 5161 002 Professional Services $ (3,848) Transfer to correct account PW 100 14000 5201 004 Land $ 4,798 Transfer to correct account PRCS 100 15203 5131.001 Electric Utility $ (10,000) Electric utility PRCS 100 15203 5131 002 Gas Utility $ (15,000) Gas utility PRCS 100 15205 5131 001 Electric Utility $ (15,000) Electric utility PRCS 100 15400 5161 002 Professional Services $ 40,000 Graphic services for multiple events PRCS 100 15309 5111 001 Special Supplies $ (3,000) Transfer to correct account PRCS 100 15307 5161 002 Professional Services S (4,780) Transfer to correct account PRCS 100 15307 5201 002 Equipment $ 7,780 Transfer to correct account PRCS PRCS 100 100 15400 15400 5001 001 5161 002 Regular Employees Professional Services $ $ (26,000) 26,000 Salary Savings Coverage for personnel vacancies in Arts & Events PRCS 100 15204 5161 001 Contractual Services $ (7,000) Contractual Services PRCS 100 15204 5201 002 Equipment $ 7,000 Transfer to correct account PRCS 259 15303 5002 001 Temporary Employees $ (5,000) Salary Savings PRCS 259 15303 5161 002 Professional Services $ 5,000 Professional Services ND 19500 5501 000 Transfers Out $ (19,982,686) Transfers Out ND 100-723 4711 000 Transfers In $ 19,982,686 Transfers In 1