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HomeMy WebLinkAbout2009-05-26 - AGENDA REPORTS - AUGMENT TWO OVOV CONTR (2)Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval Item to be presented by: Jason Smisko DATE: May 26, 2009 SUBJECT: CITY COUNCIL AUTHORIZATION TO: A) AUGMENT TWO EXISTING OVOV RELATED CONTRACTS, ONE TO IMPACT SCIENCES AND ONE TO LILBURN CORPORATION INCLUDING CONTINGENCY EXPENDITURES; AND B) EXTEND TERM OF EACH. CONTRACT BY TWO YEARS; AND C) APPROVE BUDGET TRANSFER REQUESTS DEPARTMENT: Community Development RECOMMENDED ACTION City Council: a) Authorize augment of existing contract to Impact Sciences for the preparation of the OVOV EIR in the amount of $59,000 plus a 15% contingency expenditure amounting to a total budgeted increase of $67,850; and b) Extend tenn of the Impact Sciences contract two years to May 1, 2011; and c) Approve budget transfers of: - $19,000 from 13000-5161.002 to 13100-5161.002 - $1,000 from 13100-5121.001 to 13100-5161.002 - $35,000 from 13100-5161.001 to 13100-5161.002 - $1,000 from 13100-5161.004 to 13100-5161.002; and d) Authorize augment of existing contract to Lilburn Corporation for the preparation of the OVOV General Plan in the amount of $13,296 plus a 15% contingency expenditure amounting to a total budgeted increase of $15,290.40; and e) Extend tenn of the Lilburn contract two years to January 31, 2011 fj Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. GPFROVED BACKGROUND On July 10, 2007, the City Council awarded Impact Sciences a contract in the amount of $446,842.00 for the preparation of the City of Santa Clarita and County of Los Angeles One Valley One Vision (OVOV), Joint Valleywide General Plan Environmental hnpact Report (EIR). On June 12, 2007, the City Council awarded Lilburn Corporation a contract in the amount of $231,083.00 for the preparation of OVOV, the Joint Valleywide General Plan Due to unforseen factors in preparing the final OVOV and EIR products, including work items requested by staff, additional environmental studies, further field work, and increased mapping have resulted in the need for these augments. The writing and preparation of OVOV and its associated EIR are nearing completion. A 60 -day circulation period for public review is anticipated for later this summer with public hearings before the Planning Commission to begin in September 2009. ALTERNATIVE ACTIONS Any other action as detenmined by the Council. FISCAL IMPACT No new funding allocation is being requested. Funds for the Impact Sciences augment will be available from the requested budget transfers and other existing budgeted funds. Further, some of the costs for the total hnpact Sciences' contract will be paid for by funds contributed by the County of Los Angeles. Requested funds for the Lilbum Corporation augment are contained in a decision package as part of the proposed fiscal year 2009/10 annual City budget. ATTACHMENTS Proposed Contract Amendment Exhibit A - Scope of Services for Amendment 01 Project Name: One Valley One Vision Environmental Impact Reports Job Number: 0112.023 Impact Sciences, Inc. Project Director: Susan Tebo. Project Manager: Judith Charles Client Name: City of Santa Clarita Address: Community Development/ Planning, 23920 Valencia Blvd., Santa Clarita, CA 91355 Phone/Fax: Phone (661) 255-4330 Fax (661) 286-4007 Attn: Jason Smisko Description of Work Assignment: Impact Sciences is requesting a contract amendment for services performed to cover additional efforts required for the following EIR sections: introduction, biological resources, air quality, global climate change, noise, and land use. We are also requesting additional funds for additional graphics. These additional efforts have included: Introduction: Preparation and review of two response to comments tables compiling comments from NOP letters and the scoping meeting with responses indicating where comments are addressed in the General Plan elements or the EIR ($10,600). Air Quality: Additional efforts were required for the air quality analysis than originally budgeted due to the number of URBEMIS runs ($3,400). Global Climate Change: A global climate change section was added, which was not included in the original budget ($6,000). Per discussion with the City during April 2009, Impact Sciences will be conducting additional analysis for the global climate change section. This additional analysis is estimated to cost an additional $7,000. Biological Resources: Additional effort on the biological resources sections and oversight on the mapping information ($3,300). Noise: Additional efforts were required for the noise analysis than originally budgeted due to the expanded scope of the analysis ($5,000). Land Use Changes: The land use sections were revised three times due to changes in the land use map, acreages, and land use categories. ($5,500). Graphics: Additional work has been spent on the preparation of graphics than was originally budgeted. Due to the work load for the City of Santa Clarita GIS staff, Impact Sciences' time spent on production of graphics for the EIRs was higher than anticipated ($3,000). Screencheck Administrative Draft: Additional calculations were performed in some of the EIR sections to provide for the new population buildout figure of 275,000. This information was cycled through the document more than expected. We have also responded to multiple sets of EIR review comments and changed the document formatting more than expected. To complete the remaining sections of the Screencheck administrative draft EIR and to provide review of the Exhibit A — Scope of Services for Amendment 01 One Valley One Vision Impact Sciences, Inc. M remaining sections we are requesting an additional $15,200. This amount also includes Impact Sciences' time to review the wording for the goals, objectives, and policies in all the EIR sections for the City and County per revisions to the General Plan elements. Budget Augment Request: $ 59,000 Exhibit A — Scope of Services for Amendment 01 One Valley One Vision Impact Sciences, Inc.