HomeMy WebLinkAbout2009-06-09 - AGENDA REPORTS - CIRCULATION IMPROV CONTR (2)Agenda Item: !�
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Andrew Yi
DATE: June 9, 2009
SUBJECT: 2008-09 CIRCULATION IMPROVEMENTS, PROJECT C0033 -
AWARD CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
RECOMMENDED ACTION
1. City Council approve the plans and specifications for the 2008-09 Circulation Improvements,
Project C0033, and award the construction contract to PCI in the amount of $76,060, and
authorize a 15 percent contingency in the amount of $11,409, for a total not to exceed
$87,469 from Account C0033230-5161.001.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The proposed project will install additional lanes on Whites Canyon Road, Via Princessa, Copper
Hill Drive, and Valencia Boulevard to increase roadway capacity and reduce congestion without
widening the street. The striping modification at Railroad Avenue will accommodate a bus
shoulder in front of the Newhall Metrolink Station, thus allowing northbound traffic to flow
without waiting behind the bus. In addition, one travel lane on Tournament Road will be reduced
and a bicycle lane will be added. This improvement will also enhance the pedestrian crossing at
Golf View Drive by reducing walking distance. As a part of a future roadway resurfacing project
on Via Princessa and Whites Canyon Road, the striping modification will include potential Class
II or III bike lanes.
As part of the Fiscal Year 2008-09 budget, the City Council approved the Circulation
Improvements project to address congestion along major roadways in the City. The initial budget
request only included four roadways: Whites Canyon Road, Via Princessa, Copper Hill Drive,
and Valencia Boulevard. Staff also included Tournament Road and Railroad Avenue as part of
this bid since they were also striping -related projects.
The new striping improvements will include:
• Whites Canyon Road between Soledad Canyon Road and Steinway Street — the modification
will add a northbound third lane.
• Via Princessa between Sierra Highway and Whites Canyon Road — the modification will add
an eastbound and westbound third lane.
• Copper Hill Drive between Newhall- Ranch Road and Alta Vista Drive — the modification
will add a fourth eastbound lane.
• Valencia Boulevard and Rockwell Canyon Road — the modification will add a westbound
second left -turn lane.
• Tournament Road between Golf View Drive and Wiley Canyon Road - the modification will
add bicycle lanes.
• Railroad Avenue in front of the Newhall Metrolink Station - the modification will add a bus
shoulder.
An invitation to bid was prepared and published two times, April 9, and April 12, and was
noticed to area plan rooms and the City's website. Two bids were submitted to the City and
opened by Purchasing on May 7, 2009. The results of the bids are shown below:
Company Location Bid Amount
PCI Long Beach, California $ 76,060
Sterndahl Sun Valley, California $103,425
Staff recommends that the project be awarded to PCI, the lowest responsive bidder. PCI
possesses a State Contractor's License and is in good standing with the State Contractor's License
Board. References indicated that this contractor has performed work to their satisfaction. The bid
of $76,060 was reviewed for accuracy and conformance to the contract documents.
The remaining budget of $12,531 will be used for inspection services, labor compliance, staff
oversight, and miscellaneous project administration costs.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Sufficient funds in the amount of $100,000 have been budgeted for the Circulation
Improvements in Account C0033230-5161.001. These funds will adequately provide for the
contractual obligation of $87,469. The remaining budget of $12,531 will be used for inspection
services, labor compliance, staff oversight, and miscellaneous project administration costs.
ATTACHMENTS
Exhibit "A" - Improvement Locations Map
Z