HomeMy WebLinkAbout2009-12-08 - AGENDA REPORTS - CNG BUSES OMNITRANS CONTR (2)CONSENT CALENDAR
DATE:
Agenda Item: / .
CITY OF SANTA CLARITA
AGENDA REPORT
Darren Hernandez
City Manager Approval
Item to be presented by:
December 8, 2009
SUBJECT: ASSIGNMENT AGREEMENT WITH OMNITRANS AND
CONTRACT WITH NEW FLYER FOR THE PURCHASE OF
SEVEN, 40 -FOOT COMPRESSED NATURAL GAS (CNG) BUSES
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council authorize the City Manager or designee to execute an Assignment Agreement with
Omintrans, waive the formal bid process, and negotiate and execute the contract with, New Flyer
for the purchase of seven (7), 40 -foot buses, in an amount not to exceed $3,351,000, subject to
City Attorney approval.
BACKGROUND
Santa Clarita Transit has a fleet replacement program that meets the Federal Transit
Administration's 12 -year life cycle for transit vehicles. Seven 1997 diesel Gillig buses have
reached their useful life, and on September 22, 2009, Council authorized staff to execute a Letter
of Agreement (LOA) with the Los Angeles Metropolitan Transportation Authority (Metro) for
the purchase of seven Compressed Natural Gas (CNG) 40 -foot buses, in an amount not to exceed
$2,245,000 from a Metro grant, subject to City Attorney approval. The seven buses will replace
the 1997 Gillig buses. In addition, Council authorized staff to execute an Agreement with the
South Coast Air Quality Management District (SCAQMD) for a grant in the amount of $247,342
from the Carl Moyer Memorial Air Quality Standards Attainment Program and appropriated the
total project cost of $3,351,000.
Staff proposes that in lieu of issuing a Request for Proposal (RFP), the City Council approve the
Assignment Agreement with Omnitrans. The agreement assigns the City the rights under the
option provision of Omnitrans' existing contract to purchase seven compressed natural gas
(CNG) transit buses. Subsequent to approval, staff recommends approval of a contract with New
IQPPRO ED
Flyer for the manufacture of the buses. By assuming the option of an existing contract, the City
realizes considerable time and cost savings. The RFP process, which can consume three to six
months, is averted. Additionally, the price paid by the City is based upon the price already
negotiated by Omnitrans as part of a much larger procurement. Staff also conducted a price
analysis to ensure the most advantageous offer to the City. The option approach to acquisition is
prevalent within the transit industry and is commonly accepted by the Federal Transit
Administration.
ALTERNATIVE ACTIONS
1. Direct staff to issue a Request for Proposal for the procurement of seven, 40 -foot CNG transit
buses.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund with this procurement. The City has appropriated the full
purchase amount of $3,351,000 in the FY 09-10 budget and has received a grant from Metro in
the amount of $2,245,000, a grant from the South Coast Air Quality Management District in the
amount of $247,342.00, with the remaining local match of $858,658 to cover the project cost
coming from the Transit Fund.
a-