HomeMy WebLinkAbout2009-04-28 - AGENDA REPORTS - CONTR AMEND TREE TRIMMING (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: 19
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by
April 28, 2009
r
yron Moline
APPROVE CONTRACT AMENDMENT FOR TREE TRIMMING
SERVICES
Public Works
RECOMMENDED ACTION
City Council approve the amendment to renew Contract 06-00355 with United Pacific
Services, Inc., in the amount of $550,000 for tree trimming services, and increase the contract
amount by $50,000 for a total of $600,000.
2. Authorize the transfer of $50,000 from Account M0063601-5161.001 to Urban Forestry
Account 14507-5161.001, Increase Transfer In Account 100-4711.601 by $50,000 and
increase Transfer Out Account 60119500-5501.100 by $50,000.
3. Authorize the City Manager or designee to execute up `to two annual renewal options not to
exceed $600,000 each, plus Consumer Price Index (CPI)'adjustments, contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year and
execute all documents, subject to City Attorney approval.
BACKGROUND
During the Fiscal Year 2008-2009 Annual Concrete Rehabilitation project, the Urban Forestry
Division incurred $50,000 in necessary tree trimming costs not anticipated within the existing
Urban Forestry Division tree trimming contract due to sidewalk replacement. Trees growing
adjacent to parkways frequently displace sidewalks. Before replacing a sidewalk, the adjacent
tree roots are cut, and the tree is trimmed to keep it safe and upright. When unavoidable, some
trees are removed.
This request to increase the existing expenditure authority for the tree trimming contract from
$550,000 to $600,000 will offset these costs. The new contract'amount of $600,000 will provide
a contingency amount for unexpected costs during the Fiscal Year 2009-2010 contract term.
'PR VED
Selected through a competitive bid process in January 2007, United Pacific Services, Inc.,
entered into a one-year contract with the City for tree maintenance services. The original contract
allowed up to five additional one-year terms, renewed at the City's option, and if mutually agreed
upon by both parties.
United Pacific Services, Inc., has provided quality service to the City of Santa Clarita. Their staff
is well qualified and knowledgeable of the City's tree maintenance standards. They have been
responsive in meeting the City's needs on a day-to-day and emergency basis. Staff is confident
the firm will continue to meet the City's expectations for tree maintenance services.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure in the amount of $550,000 have been budgeted in Account
14507-5161.001. The remaining $50,000 will be transferred from Account M0063601-5161.001.
ATTACHMENTS
None.
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