HomeMy WebLinkAbout2009-04-28 - AGENDA REPORTS - CONTR STREET SWEEPING (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: 5—
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
April 28, 2009
Travis Lange
AWARD CONTRACT FOR CITYWIDE STREET SWEEPING
Public Works
RECOMMENDED ACTION
1. City Council award a four-year contract for Citywide street sweeping to Clean Sweep
Environmental, based on Option B, in an amount not to exceed $562,224 annually.
2. Authorize the City Manager or designee to execute one annual renewal not to exceed
$562,224 each, plus Consumer Price Index (CPI) adjustments, contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year and
execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) places a high emphasis on quality of services. As such, City staff
utilized the "Multiple Criteria" bid process in accordance with the Municipal Code. This process
allows for the inclusion of other criteria, in addition to price, into the selection of the contract
providing the best cost and benefit to the City.
The selection criteria used consisted of the following:
• Price
• Contractor's experience
• Equipment inventory
• Evidence of comparable experience
• Evidence of good standing
• Subcontractors
• Personnel information
NP
PRO ED
The Invitation to Bid requested pricing with two options:
Option A - consisted of sweeping every street every other week, arterials weekly, trails weekly,
City -owned parking lots monthly, and an allowance of weekly sweeps during the fall season.
Option B - consisted of sweeping every street once per month, arterials weekly, trails weekly,
City -owned parking lots monthly, and an allowance for weekly sweeps during the fall season.
The Invitation to Bid was published three times: February 15, 2009, February 18, 2009, and
February 22, 2009, and posted on the City's website. Notifications were sent to the Chamber of
Commerce, Valley Industrial Association, and 18 suppliers on file. The Invitation to Bid was
downloaded from the City of Santa Clarita's website by 25 suppliers who requested an
opportunity to bid. Only five suppliers submitted bids opened by the Purchasing Division on
March 16, 2009, and the results of the bids are shown below:
Vendor
Location
Bid Option A
Bid Option B
Clean Sweep Environmental
. Rocklin, CA
$
690,434.00
$
562,224.00
Athens Services
City of Industry, CA
$
717,420.00
$
601,521.00
C1eanStreet
Gardena, CA
$
749,087.23
$
664,405.23
Venco Power Sweeping, Inc.
Oxnard, CA
$
868,705.00
$
705,828.00
Nationwide Environmental
Norwalk, CA
$1,044,720.00
$
915,207.74
The Environmental Services Division staff evaluated each of the bid responses. City staff found
the lowest cost bid from Clean Sweep Environmental satisfied the required criteria and that
Option B provided the best value. If the City Council approves staff s recommendation, sweeping
frequency will be decreased from every other week, from approximately February through
October (depending on when the leaves start to fall) to once a month. During the period of time
when the leaves are falling, the sweeping will occur weekly. Option B is approximately $170,000
less than the current sweeper costs. Staff does not believe the change in service frequency
indicated in Option B will have an overall impact, however, staff will address these concerns by
monitoring the effectiveness of this new schedule for a six-month period and reevaluate this
decision at that time.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $562,224 have been requested in the Fiscal Year 2009-10 budget in
Account 14600-5141.003.
ATTACHMENTS
None.