HomeMy WebLinkAbout2009-02-24 - AGENDA REPORTS - JANITORIAL SUPPLIES CONTR (2)Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Jon Bischetsrieder
DATE: February 24, 2009
SUBJECT: AWARD CONTRACT FOR JANITORIAL SUPPLIES
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1. City Council award a contract to McCalla Company for janitorial supplies in the amount of
$256,051.
2. Authorize the City Manager or designee to modify the award in the event other issues of
impossibility of performance arise, execute up to two (2) annual renewal options, not to
exceed $256,051 each, plus Consumer Price Index (CPI) adjustments, contingent upon the
appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents, subject to City Attorney approval.
BACKGROUND
Purchasing periodically reviews annual contracts for rebid. The purchase of janitorial supplies
was last awarded October 30, 2007. As a result of significant changes in paper and petroleum
costs to the vendors, which affect overall pricing on a significant number of supply items, the
City was unable to renew the contract within the terms of the agreement and decided to rebid the
purchase.
The Invitation to Bid was prepared and published two times (December 17 and 20) and was
conducted in compliance with the Support of Santa Clarita Businesses program. Notifications
were sent to the Chamber of Commerce, the Valencia Industrial Association, and 56 suppliers on
file. The bid was posted on the City's website, and 52 vendors downloaded the bid package.
Thirteen suppliers submitted bids opened by Purchasing on January 21, 2009, and the results of
the bids follow:
Ewa
Vendor
McCalla Company
Corporate Express
Interboro Packaging
E Poly Star
All American Poly
Central Poly
United Sanitary
Unipak
Boritex
Unisource
Gale Supply
Kirk
Location Bid
Van Nuys, CA
$256,050.88
Chatsworth, CA
$389,721.11
Montgomery, NY
$10,830.30 (partial bid)
San Leandro, CA
$114,788.25 (partial bid)
Piscataway, NY
$128,888.20 (partial bid)
Los Angeles, CA
$136,285.35 (partial bid)
Camarillo, CA
$162,289.95 (partial bid)
Brooklyn, NY
$187,325.00 (partial bid)
Arlington, TX
$195,212.93 (partial bid)
Sherman Oaks, CA
$212,348.55 (partial bid)
Los Angeles, CA
$1,647,373.55 (partial bid)
Downey, CA
$2,579,038.90 (partial bid)
The bid from McCalla Company was reviewed for accuracy and conformance to the specification
documents and found to be complete. Staff finds McCalla Company to be the lowest responsive,
responsible bidder.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
FY 08/09 funds in the amount of $256,051 for this expenditure are budgeted in the following
account numbers: 12401-5111.004, 14500-511.004, 14501-5111.004, 15202-5111.005,
15203-5111.004 and 15205-5111.005.
z