HomeMy WebLinkAbout2009-04-28 - AGENDA REPORTS - OLD TOWN NEWHALL LIBRARY PROJ (2)Agenda Item: LL16�,P_J l
CITY OF SANTA CLARITA
JOINT CITY COUNCIL / REDEVELOPMENT AGENCY
AGENDA REPORT
City Manager Approval:
NEW BUSINESS Item to be presented by: Curtis Nay
DATE: April 28, 2009
SUBJECT: PROPOSED OLD TOWN NEWHALL LIBRARY, PROJECT F2007
- AUTHORIZE INCREASE IN SPENDING AUTHORITY AND
AWARD DESIGN SUPPORT CONTRACTS
DEPARTMENT: Public Works
RECOMMENDED ACTION
1. City Council and the Redevelopment Agency authorize an increase of $1,225,000, plus a
contingency in the amount of $184,000, to the existing LPA, Inc., contract for a total of
$1,749,000 for architectural design and civil engineering services.
2. Award professional services contracts totaling $38,500 to the following:
Allen E. Seward Engineering Geology, Inc., for geotechnical investigation services in the
amount of $25,000, plus a contingency of $2,500, for a total of $27,500.
Pinnacle Land Surveying Inc. for surveying services in the amount of $10,000, plus a
contingency in the amount of $1,000, for a total of $11,000.
3. Authorize spending authority in the amount of $150,000 to Newhall County Water District
for fire flow water line design.
4. Authorize an increased expenditure of $100,000 for staff management and oversight.
5. Appropriate funds in the amount of $1,697,500 from Redevelopment Agency Non -Housing
fund balance to Expenditure Account F2007390-5161.001.
6. Authorize the City Manager or designee to modify the award in the event other issues of
impossibility of performance arise, and execute all documents, subject to the City Attorney
approval.
ERMI
BACKGROUND
On June 24, 2008, the City Council awarded a design contract in the amount of $340,000 to
LPA, Inc. (LPA), for the conceptual design of the proposed Old Town Newhall Library in
accordance with the Downtown Newhall Specific Plan. The scope of services for the first phase
included working with the City and the Los Angeles County library consultant to verify the
building program, determining an overall conceptual plan for the site, including parking and open
space, creating a schematic interior space plan, furniture and equipment lay outs, and a
conceptual elevation study, which will determine the overall direction for the exterior aesthetic of
the library and the library site. The conceptual phase is near completion.
Staff is requesting an increase in spending authority to the contract with LPA in the amount of
$1,409,000 to include design development, construction plans and specifications, and both
on-site and off-site public improvements. The on-site improvements consist of the parking lot,
landscaping, and utility services to the proposed library, including fire lines. The off-site
improvements are street improvements, sanitary sewer lines, and signal modifications.
In addition to the contract with LPA, staff reviewed the qualifications and proposals of three
geotechnical firms to provide geotechnical investigation services for the proposed library. The
three firms were R.T. Frankian and Associates of Burbank, Leighton Consulting, Inc., of Santa
Clarita, and Allan E. Seward Engineering Geology, Inc., of Santa Clarita. Based on their
qualifications and proposals submitted, staff recommends that the City Council award a contract
to Allan E. Seward Engineering Geology, Inc. The contract amount for geotechnical investigation
is $25,000, plus a contingency of $2,500, for a total of $27,500.
Also, staff requests the City Council award a contract for professional services to Pinnacle Land
Surveying Inc. for land surveying services. Pinnacle Land Surveying Inc. has provided the land
surveying for this project and other City projects in this area of town. The contract amount for the
land surveying services is $10,000, plus a contingency in the amount of $1,000, for a total
amount of $11,000.
The Newhall County Water District has notified the City that the District's existing water system
cannot provide adequate fire flow to the proposed library site. In order to provide the fire flow
required, the District will need to design a new 24 -inch water line to downtown Newhall. Staff
requests a spending authority to pay the Newhall County Water District for the water line design
cost, which is estimated at $150,000.
Finally, an additional $100,000 is being requested for staff management and oversight of the
services associated with the design phase.
ALTERNATIVE ACTIONS
Other action as determined by the City Council and/or Redevelopment Agency.
FISCAL IMPACT
Funds for preliminary design and demolition of existing structures are currently budgeted in
Expenditure Account F2007390-5161.001. The additional request to appropriate Redevelopment
Agency Non -Housing funds of $1,697,500 into this same account is anticipated to provide for all
architectural design and administrative costs.
ATTACHMENTS
Exhibit "A" - Location Map
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