HomeMy WebLinkAbout2009-07-14 - AGENDA REPORTS - OLD TOWN NEWHALL STREETSCAPE (2)Agenda Item: C C
CITY OF SANTA CLARITA
JOINT CITY COUNCIL / REDEVELOPMENT AGENCY
AGENDA REPORT
City Manager Approval:
CONSENT CALENDAR Item to be presented by: Curtis Nay
DATE: July 14, 2009
SUBJECT: OLD TOWN NEWHALL STREETSCAPE, PROJECT S2004 -
APPROVE AGREEMENT WITH SOUTHERN CALIFORNIA
EDISON AND EXTEND THE CONSTRUCTION MANAGEMENT
CONTRACT; AND STREETSCAPE DESIGN, PROJECT B2008 -
APPROVE THE NEXT PHASE OF STREETSCAPE AND
ROADWAY INFRASTRUCTURE DESIGN
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council
Approve the street light installation agreement with Southern California Edison (SCE) in the
amount of $120,000.
2. Appropriate funds from the Street Lighting Maintenance District Fund Balance (354) to
Project Account S2004354-5161.001 in the amount of $120,000.
3. Authorize an increase of $65,000 to the existing contract for construction management
services with Spirit Construction Inc.
4. Authorize the continuance of $65,000 from Fiscal Year 2008-09 General Funds in Account
M0063601-5161.001 to Fiscal Year 2009-10 Account M0063601-5161.001; and authorize
the transfer of $65,000 in General Funds from Account M0063601-5161.001 to Account
S2004601-5161.001.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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Redevelopment Agency
1. Authorize an increase of $75,000 to the existing Pacific Coast Land Design contract for the
preparation of plans and specifications for landscape improvements of Main Street between
8th Street and Lyons Avenue.
2. Authorize an additional expenditure in the amount of $50,000 for City staff design of the
Lyons Avenue at Main Street roadway infrastructure.
3. Appropriate funds from the Redevelopment Agency Non -Housing Fund balance in the
amount of $125,000 to Expenditure Account B2008390-5161.001.
4. Authorize the Executive Director or designee to execute all documents, subject to Agency
Attorney approval.
BACKGROUND
Existing Project 81h Street to 6th Street
When the Old Town Newhall Streetscape project was bid, it was divided into two parts, a base
bid, comprised of improvements between Market and 6th Street, and an alternative bid,
comprised of improvements between Market and 8th Street. This bid structure allowed for
flexibility to expand the project in the event the bids received were low enough to accommodate
both parts. Due to the availability of funding and the reasonable cost of the alternate, both the
bid and the alternate was awarded to RC Becker and Sons. Additional days were needed to
complete this additional scope and for utility coordination and relocations needed during the
underground portions of the work.
Construction of the project commenced on March 16, 2009. Additional time has been added to
the construction contract to accommodate the expansion of its scope and to allow for unforeseen
utility coordination needed to successfully complete the project, resulting in the need to extend
the contract with Spirit Construction Inc. for construction management services. The
construction management services include the construction office located on Main Street in a
store front, which has been beneficial to businesses, contractor, and City staff.
The construction office has been integrated into the area of the improvements and has provided
community rapport. Business owners have direct access to the construction management office to
address concerns, view proposed materials, and examine plans and rendering of the proposed
improvements along Main Street. Additionally, other meetings have been held in this office such
as the Redevelopment Agency and a City Council study session.
In addition, the new improvements along Main Street require the replacement of the existing
old street lights. This item will authorize SCE to install 41 new nostalgic street lights to replace
the old lights. This cost was clarified with the Edison agreement drafted after the original budget
was appropriated at time of Council award of the project, making it necessary to appropriate
Street Light District Funds with this action.
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Next Phase 8th Street to Lyons Avenue
In order to prepare for the next phase of the Main Street Improvements, staff is proposing to
complete the final design plans for the portion of Main Street from 8th Street to Lyons Avenue.
On November 12, 2007, the City awarded a design contract to Pacific Coast Land Design for
landscape architectural services for the landscape design from 6th Street to 8th Street. Staff
recommends expanding Pacific Coast Land Design's contract and spending authority to complete
the landscape design for the subsequent phase of the streetscape project. As part of the current
economic slowdown, staff from the Development Services Division has been performing design
service versus contracting out for the work. The roadway improvement and traffic signal
modification for Lyons Avenue and Main Street will be designed by City staff, thus reducing the
design cost. At this time there is no construction schedule for the next phase of the work.
ALTERNATIVE ACTIONS
Other action as determined by the City Council or the Redevelopment Agency.
FISCAL IMPACT
This project has an approved budget of $2,200,000 in Transportation Development Act Article 8
Funds and $625,303 in Redevelopment Agency Funds. The requested appropriations will provide
for the additional required expenditures for construction management, staff design of the Lyons
Avenue roadway infrastructure, and the design of the next phase of the Main Street landscape
and beautification effort.
ATTACHMENTS
None.
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