HomeMy WebLinkAbout2009-07-14 - AGENDA REPORTS - PARK FACILITIES JANITORIAL (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
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Agenda Item:
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CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
July 14, 2009
AWARD JANITORIAL SERVICES CONTRACT FOR VARIOUS
PARK FACILITIES
Parks, Recreation, and Community Services
RECOMMENDED ACTION
1. City Council reject the bids received from California Master Cleaner, Franco Janitorial
Services, and Grace Building Maintenance Company.
2. Award the janitorial services contract for various park facilities to Bell Building Maintenance
Company in the amount of $110,000, from account 15202-5161.001, subject to the right of
the City Manager to modify the award in the event issues of impossibility of performance
arise.
Authorize the City Manager, or designee, to modify the award in the event other issues of
impossibility of performance arise, execute up to two annual renewal options, not to exceed
$110,000 plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of
funds by the City Council in the annual budget for such fiscal year. Modify the award in the
event other City park facilities become operational during the term of the contract, and
execute all documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clanta advertised a janitorial services bid for various park facilities in
November 2008. The janitorial services bid includes all routine cleaning services for park
facilities seven days per week and additional services where required. Bid notices were sent to
forty-three (43) vendors, the Santa Clarita Chamber of Commerce, and the Valley Industrial
Association (VIA). Fifteen vendors attended a walk-through of the City's various building types,
which was conducted on December 4, 2008. Five vendors submitted responses for the bid
opening on December 23, 2008.
Airm
Staff conducted the janitorial bid as a multiple criteria bid, evaluating such factors as
performance on other jobs, experience, staff, references, equipment, and cost. These criteria
were all scored.
City staff conducted vendor site inspections to assist in determining the most qualified bidder.
The following are the results of the evaluation:
CompanX
Grace Building Maintenance Company
Bell Building Maintenance Company
Lee's Maintenance Service Inc.
California Master Cleaner
Franco Janitorial Services
Location Score
Los Angeles
87.99
Sherman Oaks
73.19
Van Nuys
59.41
North Hills
Not Scored
Lancaster
Not Scored
Both California Master Cleaner and Franco Janitorial Services failed to submit the documents
required by the bid, and staff recommends City Council reject their bids as non-responsive.
After submitting a bid proposal, Grace Building Maintenance was non-responsive to attempts by
the City to contact them for bid clarification. Staff recommends that the City Council reject the
bid proposal submitted by Grace Building Maintenance as non-responsive.
Finding Bell Building Maintenance Company to be in compliance with the conditions and terms
of the janitorial contract and having the second highest point total in the multiple criteria list,
staff recommends that Bell Building Maintenance be awarded the janitorial contract for the City's
various park facilities.
ALTERNATIVE ACTIONS
1. Direct staff to reject all bids and re -bid for janitorial services for City park facilities.
2. Other action as determined by City Council.
FISCAL IMPACT
Funds for this expenditure, in the amount of $110,000, are currently budgeted in account
15202-5161.001 and are part of the operating base budget.
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