HomeMy WebLinkAbout2009-06-09 - AGENDA REPORTS - PROJ M0063 ANNUAL OVERLAY (2)Agenda Item: all,I
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Curtis Nay
DATE: June 9, 2009
SUBJECT: 2008-09 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM,
PROJECT M0063 - AWARD CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council approve the plans and specifications for the 2008-09 Annual Overlay and Slurry
Seal Program, Project M0063, and award the construction contract to Palp Inc., Excel Paving
Co. in an amount not to exceed $6,600,000, including contingency.
2. Award the construction management and material testing services contract to Bureau Veritas
North America, Inc., in an amount not to exceed $120,000.
3. Authorize the expenditure of up to $75,000 for the annual citywide pavement inspection and
the updates for the Pavement Management System.
4. Appropriate $2,633,691 in Proposition 1B (Transportation Bond) Local Streets and Roads
Congestion Relief and Traffic Safety funds to Expenditure Account M0063230-5161.001.
5. Authorize the decrease of Expenditure Account M0063601-5161.001 (General Funds) by
$386,868 and return to General Fund balance.
6. Authorize the decrease of Expenditure Account M0063230-5161.001 (Gas Tax) by $161,737
and increase Expenditure Account M0063233-5161.001 (TDA Article 8) by $161,737.
7. Authorize the transfer of $140,000 in project savings from the 2007-08 Overlay and Slurry
Seal Program Account M0055230-5161.001 to the 2008-09 Overlay and Slurry Seal Program
Account M0063230-5161.001.
8. Authorize use of funds in Expenditure Account T2004238-5161.001 for the 16th Street and
Newhall Avenue Pedestrian Safety Improvement project.
9. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
APPROWED
BACKGROUND
The Annual Overlay and Slurry Seal project is an integral part of the City's pavement
management program. Each year, streets are evaluated and identified for the need for asphalt
overlay and slurry seal maintenance treatments. This year's project will overlay and resurface
streets in various areas of the City (see attached project streets list). This will provide a smoother
ride for traffic, enhance the appearance of the roadway and surrounding area, and extend the life
of the roadway a minimum of 15 years. This year's project is expected to begin construction July
2009, and the completion date is projected for the end of October 2009.
An invitation to bid was prepared and published three times: April 24, April 28, and May 3,
2009, and was noticed to the City's website. Plans and specifications were also sent to area plan
rooms. Four bids were submitted to the City and opened by Purchasing on May 27, 2009. The
results of the bids are shown below.
Company
Silvia Construction
Palp Inc., Excel Paving Co.
Granite Construction Co.
Toro Enterprises, Inc.
T .nr..ntinn
Rancho Cucamonga, CA
Long Beach, CA
Watsonville, CA
Oxnard, CA
Base Bid Amount
$3,456,098.74
$3,750,699.34
$3,853,111.24
$3,894,865.99
The basis for awarding this project is the base bid. After review of the bids, City staff determined
that the bid from the first low bidder, Silvia Construction, was incomplete, and therefore deemed
non-responsive. Staff recommends awarding the construction contract to the lowest responsive
bidder, Palp Inc., Excel Paving Co. who possesses a state contractor's license and is in good
standing with the State Contractor's Board. The bid from Palp Inc., Excel Paving -Co. was
reviewed for accuracy and conformance to the contract documents, and was found to be
complete.
The project construction 'award to Palp, Inc., Excel Paving Company is not to exceed the
available construction budget of $6,600,000, including contingency. In addition to the scope of
work in the base bid, the City may add any of the additive alternates that are part of the bid (see
attached Alternates 1 to 6), or other desired work via contract change order up to the available
construction budget. Also, part of this available construction budget may be utilized towards the
local match that may be required for the two upcoming federally funded American Recovery and
Reinvestment Act (ARRA) street overlay projects.
To ensure efficient and proper procedures in construction and material testing, costs for
construction inspection and material testing services were anticipated and identified in the
original budget. A request for proposal (RFP) was sent out to several consultants. Upon
reviewing the consultants' proposals, staff recommends awarding the construction management
and materials testing services contract to Bureau Veritas North America, Inc., in an amount not to
exceed $120,000.
The remaining budget will be used for construction management, inspection services, labor
compliance services, staff oversight, and miscellaneous project administration costs.
1%
The 16th Street and Newhall Avenue Pedestrian Safety Improvement, Project T2004, is
incorporated into this project, which will save time and funds by eliminating the need to process
this project separately.
As part of the annual street maintenance project, the City also inspects the pavement condition
citywide and updates the Pavement Management System. Any new streets accepted by the City in
2008 are also added to show the increase in maintained lane miles. Thirteen new lane miles were
accepted by the City in 2008. The City is now responsible for the maintenance of a total of
962 -lane miles.
Funds to address the City's overlay and slurry program are identified as indicated in the Fiscal
Impact section below. The recommended changes are intended to make better use of funding
sources that have become available and offer greater program flexibility.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Project expenditures to date are $370,355. The recommended actions will increase the budget for
the 2008-09 Overlay and Slurry Seal Program to $7,376,823, making the following amounts
available to proceed with project delivery:
Frnnd grmirce
General Fund
Gas Tax
Proposition IB
Proposition C
TDA Article 8
TDA Article 3
Account Number
M0063601-5161.001
M0063230-5161.001
M0063230-5161.001
M0063260-5161.001
M0063233-5161.001
T2004238-5161.001
TOTAL
Available Budget
$1,376,380
$1,664,737
$2,633,691
$313,526
978,133
40,000
$7,006,467
These funds will adequately provide for anticipated project costs, including construction,
inspection, testing, labor compliance services, and project administration and miscellaneous
costs.
ATTACHMENTS
Project Streets List
IN
CITY OF SANTA CLARITA
2008/2009 Annual Overlay and Slurry Project
Base Bid / Alternates Street List
Project No. M0063
Bid # ENG -08-09-M0063
PROJECT STREET LISTS
BASE BID
ARTERIALS & COLLECTORS
Street Name
From
To
Total SF
16th Street
Orchard Village Road
Newhall Avenue
93,120
Rye Canyon Road
@ Avenue Stanford ,
Dalbey Drive
12,950
Newhall Ranch Road
Bridge Deck
East End
7,625
Rockwell Canyon Road
McBean Parkway
Valencia Boulevard
311,797
Decoro Drive
McBean Parkway
Vista Delgado Drive
322,938
Bike Path
Golden Oak Road
Camp Plenty Bridge
115,550
Soledad Canyon Road
@ Commuter Way
West End
3,850
Valencia Boulevard (EB)
Tourney Road
McBean Parkway
183,183
V NEIGHBORHOOD (V - Valencia area)
Street Name
From
To
Total SF
Avenida Balita
Orchard Valley Road
Dalbey Drive
49,599
Avenida Ignacio
16th Sreet
Dalbey Drive
39,446
Tristin Drive
West End
East End
19,938
Via Calisero
Avenida Balita
East End
15,330
Via Elisandra
Avenida Ignacio
West End
12,857
Via Farallon
Avenida Ignacio
West End
12,410
Via Gayo
Avenida Ignacio
West End
12,525
Via Hispano
Avenida Ignacio
West End
12,006
C2 NEIGHBORHOOD (C - Canyon Country area)
Street Name
From
To
Total SF
Crystal Springs Court
Mountain Pass Road
East End
20,989
Goldstream Way
Mountain Pass Road
East End
48,420
Green Mountain Drive
Golden Valley Road
W of Mountain Pass Road
48,420
Mountain Pass Road
Green Mountain Drive
South End
36,902
Oakbar Court
Goldstream Way
South End
4,878
N2A NEIGHBORHOOD (N - Newhall area)
Street Name
From
To
Total SF
Adamsboro Drive
Fourl Road
Brittany Lane
43,274
Canerwell Street
Wiley Canyon Road
Jena Drive
41,058
Carland Drive
Fourl Road
East End
8,983
Daisetta Drive
Fourl Road
Jena Drive
16,203
Darbun Drive
Fourl Road
East End
11,575
Fain Drive
Fambrough Street
Canerwell Street
7,178
Fambrough Street
Fourl Road
East End
70,516
Fourl Road
Wiley Canyon Road
Daisetta Drive
61,707
Heritage Oak Court
White Oak Court
East End
12,901
Jena Drive
Canerwell Street
Daisetta Drive
20,849
Little Oak Lane
Adamsboro Drive
Brittany Lane
10,427
Valley Oak Court
Calgrove Boulevard
East End
22,045
White Oak Court
Calgrove Boulevard
West End
30,602
Page 1 of 2
PROJECT STREET LISTS CONT.
S5A NEIGHBORHOOD (S - Saugus area)
Street Name
From
To
Total SF
Rio Bosque Drive
North End
Rio Chico Drive
18,038
Rio Bosque Drive
Rio Clara Drive
South End
13,694
Rio Chico Drive
Rio Bosque Drive
Rio Pecos Drive
18,918
Rio Clara Drive
Rio Pecos Drive
Rio Bosque Drive
14,494
Rio Garza Drive
Decoro Drive
Rio Clara Drive
6,850
Rio Pecos Drive
Garzota Drive
Rio Clara Drive
57,865
Rio Prado Drive
Rio Clara Drive
Rio Chico Drive
45,858
ALTERNATE 1
C5A NEIGHBORHOOD (C - Canyon Country area)
Street Name
From
To
Total SF
Flowerpark Drive
Soledad Canyon Road
Gardenia Park Drive
61,217
Gardenia Park Drive
Flowerpark Drive
Lotusgarden Drive
8,436
Gardenia Lane Drive
Lotusgarden Drive
Gladiolus Drive
7,334
Gladiolus Drive
Lotus Garden Drive
Nasturtium Drive
73,149
Lotusgarden Drive
Nasturtium Drive
Gardenia Park Drive
40,136
Melia Way
Rhododenron Drive
North End
15,430
Nasturtium Drive
Flowerpark Drive
Gladiolus Drive
17,323
Violet Lane Way
Lotus Garden Drive
West End
21,110
Rhododendron Drive
Snapdragon Place
Lotusgarden Drive
41,184
Poppyseed Lane
Flowerpark Drive
East End
13,635
Street Name From To Total SF
Avenue Hopkins Anza Drive Avenue Rockefeller 101,060
ALTERNATE 6
Street Name From To Total SF
Avenue Rockefeller Avenue Hopkins Avenue Scott 66,702
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ALTERNATE 2
Street Name
From
To
Total SF
Soledad Canyon Road
Poppy Meadow Street
Shadowpines Boulevard
205,995
ALTERNATE 3
Street Name
From
To
Total SF
Langside Avenue
Soledad Canyon Road
Delight Street
41,294
ALTERNATE 4
Street Name
From
To
Total SF
Shangri-La Drive
1140' N of Nathan Hill Drive
Nathan Hill Drive
41,616
ALTERNATE 5
Street Name From To Total SF
Avenue Hopkins Anza Drive Avenue Rockefeller 101,060
ALTERNATE 6
Street Name From To Total SF
Avenue Rockefeller Avenue Hopkins Avenue Scott 66,702
Page 2 of 2
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