HomeMy WebLinkAbout2009-10-13 - AGENDA REPORTS - PROJ I0008 CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: 6P
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
October 13, 2009
69645��
Andrew Yi
ADVANCE SYSTEM DETECTION EXPANSION, PROJECT I0008
- AWARD CONTRACT
Public Works
RECOMMENDED ACTION
City Council accept the State of California Traffic Light Synchronization Program grant in
the amount of $500,000.
2. Approve the plans and specifications for the Advance System Detection Expansion, Project
I0008, and award the construction contract to Steiny and Company, Inc., in the amount of
$393,890, plus a 15 percent contingency in the amount of $59,084, for a total contract
amount not to exceed $452,974.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City received the State of California Traffic Light Synchronization Program (TLSP) grant.
The TLSP, part of Proposition 1 B approved on November 7, 2006, included a $250 million
program to fund traffic light synchronization projects and other technology-based improvements
to increase safety and operations of local streets and roads. This project will expand the City's
existing Intelligent Transportation System by installing additional system detection systems at
one -mile intervals along Bouquet Canyon Road, Railroad Avenue, Newhall Avenue, and Sierra
Highway to collect data for the City's Advance Traveler Information System (ATIS).
Santa Clarita is one of the few cities of its size that will have a web -based traveler information
system. The ATIS allows travelers to make more informed choices about their routes by giving
travelers real time information of incidents and areas of congestion. The ATIS will allow
travelers to choose their travel routes and reduce travel times to make trips more predictable and
reliable. The ATIS is a web -based system that provides route specific alerts via text message and
email on congestion, construction, and major incidents. The City's ATIS system will be fully
operational by the end of December 2009.
APPROVED
'
The scope of the project consists of constructing additional system detections at 17 locations
along Bouquet Canyon Road between Magic Mountain Parkway and Plum Canyon Road,
Railroad Avenue between Newhall Avenue and Magic Mountain Parkway, Newhall Avenue
between Railroad Avenue and Sierra Highway, and Sierra Highway between Newhall Avenue
and Adon Avenue.
On September 9, 2009, the City's Purchasing Division received the following eight bids for the
project:
Company
Location
Bid Amount
Steiny and Company, Inc.
Baldwin Park, California
$393,890.00
TDS Engineering
Westlake Village, California
$416,516.00
C.T. & F., Inc.
Bell Gardens, California
$417,749.33
Freeway Electric
Riverside, California
$418,418.00
Econolite Traffic Engineering and
Anaheim, California
$424,069.00
Maintenance Division
Lincoln Pacific Builders Inc.
Baldwin Park, California
$449,400.00
CSI Electrical Contractors Inc.
Santa Fe Springs, California
$478,671.00
Comet Electric, Inc.
Canoga Park, California
$597,000.00
Staff recommends that the project be awarded to Steiny and Company, Inc., the lowest
responsive bidder. Steiny and Company, Inc., possesses a state contractor's license and is in good
standing with the State Contractor's License Board. References indicated that this contractor has
performed work to their satisfaction. The bid of $393,890 was reviewed for accuracy and
conformance to the contract documents.
Staff anticipates the remaining grant funds in the amount of $47,026 will be used for inspection
services, labor compliance, staff oversight, and miscellaneous project administration costs.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Sufficient grant funds in the amount of $500,000 have been budgeted in Account
I0008230-5161.001, and the City required match of $100,000 has been budgeted in Account
I0008354-5161.001. These funds will adequately provide for the contractual obligation of
$452,974 and anticipated construction management and project administration cost.
ATTACHMENTS
Vicinity Map
I
TOWSLEY CANYON
$ Q z
3 OR
O o
G
Z
q
GR'NPEV/NE EIRE i
gso- i
y�
F4S0
N
CITY OF SANTA CLARITA
PROJECT 10008 LOCATIONS
- SYSTEM DETECTION EXPANSION
PHASE III
VICINITY MAP
b
T
e,� C
Y� �
�G�,
0
�N
YQyt/\
\\�\
NL't'
4
CORAL WAY
4
C(n
O
m
OUERRA
O O
GALTON Z
Q
O
HAYFORK
GP
ROLLA C
tl,
Q
O$ COPPER HILL DRIVE
O �� i
F
luvELO
RIDGE rvC C JEFFERS LN
o
L y
a
F
®
w o S PAMP(ICOOR
vye
o S i ®
OS OP
efti,�
PLUM CANYON FIRE
,y,
l
a
v
r+4 oN
F/TCh
P
4
co'? 3
O W
OF �'
NFN
pELL
W
Oe 0
N
♦L
P
OACOADRO 4p� O,I,
FPp
�e
4
QO O O
oa°
JESSP
_
F41RVIE W
A
OR
D
�Gr"S1
BASEL
r
ESPUEILAOIL
D
V, a
NADA
D W
CANVAS 3
0
KIMBROUGH Ey
( ANNE FREDA N�
BOUQUET CANYON ROAD
o `z
SHANGRI-LA
""ttD
CREEKS/
��O
0 O
d Q u VICCI
O UD
SARITA
STIILMORE L
R
w
�
A,
H
VALEN LEVA
4 '�
A�
TERRI, ; 3
"
MANDATN RIVER
o S
m G
ANTA
'
Q 9��
COLLINS E
SANDY
ON
¢
W
JAl(ES
w
MEDLEY RIDGE
Z
MPY
o Q
SIERRA HIGHWAY
\
O OPK
O
EN
O 0
z
o m
c+ lip
5P'
>
I
¢
a
Yj, r
m
> C9�
YSSA m G
a
T
CBEANPAftKW p
m GRC RAILROAD AVENUE
CE
T
9c
,C
,
Car
3
N
Z
$
PLACERITos
PLACE
T
e
A•
'A- RN
SMOKEWOOD
NEWHALL AVENUE
�6SN
F
�
OE OEN ....
�•
BRACKEN
pt0
o
9TH O S
"1//ST
'oN5 RANCH
PEACH MppN.E
- AYl Oa J
P
A EAMBROUGH
_
st HITNEY CANYON
Qp
y
Z
C+
qy'
P
SANS PCLPp _
o t
G'EEN"'o g
TOWSLEY CANYON
$ Q z
3 OR
O o
G
Z
q
GR'NPEV/NE EIRE i
gso- i
y�
F4S0
N
CITY OF SANTA CLARITA
PROJECT 10008 LOCATIONS
- SYSTEM DETECTION EXPANSION
PHASE III
VICINITY MAP