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Home My WebLink About2009-02-24 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, February 24, 2009 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Gary Borg for heroic action when seeing two people in peril in the water at his local community swimming pool PRESENTATIONS TO THE CITY Los Angeles County Sanitation Districts Waste by Rail Presentation COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES February 10, 2009 - special and regular City Council meetings 2 RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY - CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES January 27, 2009 - regular Redevelopment Agency meeting CONSENT CALENDAR SCRDA 1. OLD TOWN NEWHALL STREETSCAPE, PROJECT S2004 - AWARD CONSTRUCTION CONTRACT AND CONSTRUCTION SUPPORT CONTRACTS - Award of this contract will allow for the construction of the second major capital project implementing the goals of the Downtown Newhall Specific Plan adopted by the Santa Clarita Redevelopment Agency. RECOMMENDED ACTION: Reject the non-responsive bids from PIMA Corporation DBA Advanced Construction and CS Legacy Construction; approve plans and specifications and award the construction contract to RC Becker and Son, Inc., in the amount of $2,014,230 for Phase I improvements (base bid) and the bid alternate, and authorize a contingency of $302,134, for a total amount of $2,316,364; award construction support contracts totaling $65,000; authorize increases to existing contracts totaling $340,000 for construction support services; transfer funds from various expenditure accounts to pay for all related construction costs and the Redevelopment Plan Amendment; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3 ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. 2007-2008 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0055 - PROJECT ACCEPTANCE - The Annual Overlay and Slurry Seal project is an integral part of the City's pavement management program and adds pavement and slurry seal asphalt maintenance treatments to selected City streets. RECOMMENDED ACTION: Accept the completion of the Annual Overlay and Slurry Seal Program, Project M0055; direct the City Clerk to file the Notice of Completion; direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4 3. NEWHALL RANCH ROAD AND MCBEAN PARKWAY POLE RELOCATION, PROJECT C1001 - AWARD CONSTRUCTION CONTRACT AND CONSTRUCTION SUPPORT CONTRACTS - This project will remove and relocate an existing traffic signal pole at the intersection of Newhall Ranch Road and McBean Parkway to enhance traffic safety at the intersection. RECOMMENDED ACTION: Approve the plans and specifications; approve the following actions for a total project cost of $82,651: award the construction contract for the Newhall Ranch Road and McBean Parkway Pole Relocation, Project C1001, to Christopher R. Morales, Inc., in the amount of $40,684, plus a contingency in the amount of $8,137, for a total contract amount not to exceed $48,821; award the construction engineering and survey support contract to Advantec Consulting Engineers in the amount of $4,500; award the labor compliance consulting services contract to Padilla & Associates in the amount of $3,500; authorize staff, inspection, and miscellaneous project administration costs in the amount of $10,960; authorize the use of City -owned streetlight equipment valued at $14,870; increase Miscellaneous Grant Revenue Account 259-4451.004 by $61,221 and appropriate the sum of $56,221 to Expenditure Account C1001259-5161.001; authorize the transfer of $6,560 of project savings from Project Expenditure Account I0004354-5161.001 to C1001354-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. APPOINTMENT OF CITY OF SANTA CLARITA REPRESENTATIVE TO THE GREATER LOS ANGELES VECTOR CONTROL DISTRICT - Appointment of City of Santa Clarita Representative to the Greater Los Angeles Vector Control District. RECOMMENDED ACTION: Appoint Robert Newman, Director of Public Works, to the Greater Los Angeles Vector Control District Board to represent the City of Santa Clarita for a two-year term. 5 5. MATERIALS RECOVERY FACILITY (MRF) CITIZEN SITE SELECTION COMMITTEE FORMATION - Pursuant to the request of Mayor Pro Tem Weste, staff has created a methodology for selecting a citizen's committee to locate a suitable location for a MRF in or around the City of Santa Clarita. RECOMMENDED ACTION: Receive a presentation and direct staff to move forward with the formation of the MRF Citizen Site Selection Committee; adopt a resolution for the Eighth Amendment to the Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., (Burrtec) for Commercial Solid Waste Management Services (Franchise Agreement). This amendment requires that Burrtec begin construction on the MRF no later than January 3, 2011, and to have the MRF constructed and operational by November 1, 2011; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. ACCEPT STATE OF CALIFORNIA BICYCLE TRANSPORTATION ACCOUNT (BTA) GRANT AND APPROPRIATE MATCHING LOCAL FUNDS - The City has received its first State of California BTA grant for Fiscal Year 2008-09. The BTA grant provides state funds for City and county projects that improve safety and convenience for bicycle commuters. RECOMMENDED ACTION: Accept the State of California Bicycle Transportation Account (BTA) grant in the amount of $141,723; increase Revenue Account 259-4621.001 and appropriate to Expenditure Account T1011259-5161.001; transfer project savings in the amount of $15,749 from Expenditure Account C0029230-5161.001 to Expenditure Account T1011230-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 2 7. UPGRADE PEDESTRIAN FACILITIES - REMOVE OBSTRUCTIONS AT SOLEDAD CANYON ROAD AND CROSSGLADE AVENUE, PROJECT T3012 - AWARD CONTRACT - Pedestrian facilities at the intersection of Soledad Canyon Road and Crossglade Avenue must be upgraded to meet Americans with Disabilities Act (ADA) standards. RECOMMENDED ACTION: Approve the plans and specifications for the Upgrade Pedestrian Facilities — Remove Obstructions at Soledad Canyon Road and Crossglade Avenue, Project T3012; award the construction contract to Christopher R. Morales, Inc., for $139,820, plus a 15 percent contingency in the amount of $20,973, for a total contract amount not to exceed $160,793; award construction support contract totaling $3,250 to Padilla & Associates for labor compliance consulting services; authorize staff, inspection, and miscellaneous project administration costs in the amount of $5,000; authorize the expenditure from Accounts T3012259-5161.001 and T3012601-5161.001; authorize the transfer of $7,500 of project savings from Account M0066354-5161.001 to Account T3012354-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. AWARD CONTRACT FOR JANITORIAL SUPPLIES - This action covers the annual purchase of janitorial supplies for Parks Facilities and Facilities Maintenance divisions. RECOMMENDED ACTION: Award a contract to McCalla Company for janitorial supplies in the amount of $256,051; authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, execute up to two (2) annual renewal options, not to exceed $256,051 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents, subject to City Attorney approval. 9. CHECK REGISTER NOS. 5 & 6 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 5 & 6. 7 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3),minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, March 10, 2009, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on February 19, 2009, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, MMC City Clerk Santa Clarita, California