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Home My WebLink About2009-10-13 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, October 13, 2009 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) - INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Recognize October as Breast Cancer Awareness Month and November as End Domestic Violence Month as part of Soroptimist Color Me Pink and Purple Campaign PRESENTATIONS TO THE CITY Update of the Santa Clarita Valley Water Committee by Steve Cole, Chair COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council meeting are submitted for City Council approval. RECOMMENDED ACTION: Approve minutes of the September 22, 2009 regular meeting and the October 5, 2009 special meeting of the City Council. 2 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. AWARD POOL CHEMICAL CONTRACT FOR CITY POOLS - Approval of award of one-year contract for pool chemicals for City pools, with an option of two additional renewals. RECOMMENDED ACTION: Find the bid from Waterline non-responsive due to failure to complete the bid response correctly; award a contract to Inter Valley Pool Supply, Inc. for pool chemicals, for an initial term of one year, with the option of two additional renewals in an amount not to exceed $104,527.15 annually; authorize the City Manager, or designee, to modify the award in the event issues of impossibility of performance arise, subject to City Attorney, approval; and authorize City Manager, or designee, to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $104,527.15 plus the cost of any Consumer Price Index (CPI) increases. 4. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES REGIONAL PARK AND OPEN SPACE DISTRICT - Los Angeles County 2009 Competitive Grant Program, administered through the Regional Park and Open Space District, makes grant funds up to $150,000 available for acquisition, development, and/or improvement of real property for trails and public access projects. RECOMMENDED ACTION: Adopt a resolution authorizing submittal of a grant application for the development of the East Walker Ranch Open Space internal trail system with connections to the Golden Valley Open Space trail system and the Santa Clara Divide Trail in the Angeles National Forest, to the Los Angeles County Regional Park and Open Space District for the 2009 Competitive Trails Grant Program. 5. ACQUISITION OF 10 +/- ACRES OF REAL PROPERTY FOR OPEN SPACE PRESERVATION, PLACERITA/QUIGLEY CANYON AREA, ASSESSOR'S PARCEL 2834-023-014 AND ACCESS EASEMENT, ASSESSOR'S PARCEL 2834-024-005 - Consideration of purchase of ten acres of vacant land and access easement for open space preservation in Placerita/Quigley Canyon area. RECOMMENDED ACTION: Approve the purchase of 10 +/- acres of real property for open space preservation, located in Placerita/Quigley Canyon, Assessor's Parcel 2834-023-014 and approve an access easement on Assessor's Parcel 2834-024-005. Appropriate $480,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation Expenditure Account 12592-5201.004. Appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to Improvements Other Than Buildings Account 12592-5201.008. Authorize the expenditure of $115,000 from Environmental Mitigation Land Acquisition Account R0002303-5201.004. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 6. ADVANCE SYSTEM DETECTION EXPANSION, PROJECT 10008 - AWARD CONTRACT - This project will expand the City's existing Intelligent Transportation System by installing additional system detection systems at one -mile intervals along Bouquet Canyon Road, Railroad Avenue, Newhall Avenue, and Sierra Highway to collect data for the City's Advance Traveler Information System. RECOMMENDED ACTION: Accept the State of California Traffic Light Synchronization Program grant in the amount of $500,000; approve the plans and specifications for the Advance System Detection Expansion, Project I0008, and award the construction contract to Steiny and Company, Inc., in the amount of $393,890, plus a 15 percent contingency in the amount of $59,084, for a total contract amount not to exceed $452,974; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. rd 7. APPROVE THE PURCHASE OF PARK MAINTENANCE EQUIPMENT FROM TURF STAR (TORO) - City Council authorized the replacement of three Parks Division large turf mowers during the Fiscal Year 2009-2010 budget process. The current large riding mowers used to maintain City parks are ten years old and have reached the end of their useful life. Due to a combination of age, wear, and tear, the mowers are breaking down more frequently. The cost to repair them has increased beyond the current value of the mowers. RECOMMENDED ACTION: Approve the purchase of park maintenance equipment from Turf Star (Toro) using National Interdepartmental Purchasing Alliance Contract 083004 in an amount not to exceed $125,800; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. BRIDGE REHABILITATION PROGRAM, PROJECT M0074, FEDERAL -AID PROJECT ESPL-5450 (051), AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) PROJECT - AWARD CONSTRUCTION CONTRACT - This project will provide for preventative repairs to various bridges citywide. RECOMMENDED ACTION: Approve the plans and specifications and award the construction contract to Peterson/Chase General Engineering Construction, Inc., in an amount not to exceed $475,000, including contingency; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. SANTA CLARITA SPORTS COMPLEX PHASE IV GRADING AND DRAINAGE IMPROVEMENTS, PROJECT P3012 - PROJECT ACCEPTANCE - This project provided grading and drainage improvements for the proposed expansion to the existing Santa Clarita Sports Complex facilities. RECOMMENDED ACTION: Accept the work performed by Sukut Construction, Inc., on the Santa Clarita Sports Complex Phase IV Grading and Drainage Improvements, Project P3012; direct the City Clerk to file the Notice of Completion; and direct staff to release the retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 5 10. TAX -SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATIONS 1032 AND 1048 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to property located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: Adopt the Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexations 1032 and 1048. 11. AWARD GENERAL CLEANING SERVICES CONTRACT - Award of contract for maintenance services associated with the recently installed Main Street improvements. Services will include maintenance for street furniture and boardwalks, as well as litter pick-up, emptying trash cans, and a deep cleaning of pavers and the Walk of Western Stars tiles on a regular basis. RECOMMENDED ACTION: Award a two-year cleaning service contract to Oak Springs Nursery, Inc. for the ongoing maintenance and repairs of street furniture and other amenities in the Newhall Main Street area, Bid No. SD -09-10-03, in the amount of $55,200, plus a 20 percent contingency of $11,040, for a total two-year contract amount of $66,240; appropriate $30,000 from Landscape Maintenance District fund balance (Fund 357) to account 12543.5141.001; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. IN 12. INTRODUCTION AND FIRST READING OF AN ORDINANCE AUTHORIZING AND ADOPTING THE RESTRUCTURING AND LEVY OF ITS ANNUAL STORMWATER POLLUTION PREVENTION FEE AND AN ORDINANCE AMENDING THE SANTA CLARITA MUNICIPAL CODE BY MODIFYING CERTAIN SECTIONS OF CHAPTER 15.50 OF TITLE 15 - On September 8, 2009, the City Council declared that the ballot measure to authorize the restructuring and levy of the Stormwater Pollution Prevention Fee (Fee) passed. The first ordinance provides for the adoption of the restructuring, levy and collection of the Fee, beginning with the fiscal year 2010-11. The second ordinance amends certain sections in Chapter 15.50 Storm Drainage Utility Enterprise Fund of the Municipal Code. RECOMMENDED ACTION: 1) Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AUTHORIZING AND ADOPTING THE RESTRUCTURING AND LEVY OF ITS ANNUAL STORMWATER POLLUTION PREVENTION FEE." 2) Introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE SANTA CLARITA MUNICIPAL CODE BY MODIFYING CERTAIN SECTIONS OF CHAPTER 15.50 OF TITLE 15, ESTABLISHING SPECIFIC STORM DRAINAGE SERVICES AS A UTILITY ENTERPRISE OF THE CITY. " 13. CHECK REGISTER NOS. 37 & 38 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 37 & 38. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, October 27, 2009, at 6 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 8, 2009, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, MMC City Clerk Santa Clarita, California 8