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HomeMy WebLinkAbout2009-06-09 - AGENDAS - REGULAR JOINT MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 09, 2009 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE AWARDSIRECOGNITION TO MEMBERS OF THE COMMUNITY Taylor Kozak, Canyon Cowboys Offensive Linebacker, for organizing a free four-day youth football camp SCV Velo for holding their first fundraiser, the Century Bike Ride benefiting a worthy local non- profit, the Child and Family Center PRESENTATIONS TO THE CITY None COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. CONVENE SANTA CLARITA REDEVELOPMENT AGENCY JOINT CITY COUNCIL / REDEVELOPMENT AGENCY CONSENT CALENDAR CC/SCRDA 1. APPROVAL OF MEETING MINUTES - The minutes of the previous Redevelopment Agency meeting are submitted for Redevelopment Agency approval. RECOMMENDED ACTION: Redevelopment Agency: Approve minutes of the May 26, 2009 regular meeting of the Redevelopment Agency. CC/SCRDA 2. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING AMENDMENT NO. THREE TO THE REDEVELOPMENT PLAN FOR NEWHALL REDEVELOPMENT PROJECT AREA PERTAINING TO THE POWER OF EMINENT DOMAIN, AND MAKING FINDINGS IN SUPPORT THEREOF, AND APPROVING AND ADOPTING THE NEGATIVE DECLARATION RELATED THERETO." - The Redevelopment Agency ("Agency") seeks to amend the Redevelopment Plan ("Plan") for the Newhall Redevelopment Project Area ("Project Area") in order to reinstitute its eminent domain authority for a period of 12 additional years. RECOMMENDED ACTION: City Council: Adopt an Ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING AMENDMENT NO. THREE TO THE REDEVELOPMENT PLAN FOR NEWHALL REDEVELOPMENT PROJECT AREA PERTAINING TO THE POWER OF EMINENT DOMAIN, AND MAKING FINDINGS IN SUPPORT THEREOF, AND APPROVING AND ADOPTING THE NEGATIVE DECLARATION RELATED THERETO." Redevelopment Agency: No Action. PUBLIC HEARINGS CC/SCRDA 3. DRAFT FISCAL YEAR 2009-2010 ANNUAL OPERATING BUDGET AND FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM - This is a joint Public Hearing of the City Council and Redevelopment Agency on the proposed Fiscal Year 2009-2010 Operating Budget, Redevelopment Agency Budget, and Five -Year Capital Improvement Program. RECOMMENDED ACTION: Redevelopment Agency and City Council: Conduct the public hearing on the proposed Fiscal Year 2009-2010 Annual Operating budget and Five -Year Capital Improvement Program, and schedule the budget for adoption at the June 23, 2009, joint City Council and Redevelopment Agency meeting. CC/SCRDA 4. NEIGHBORHOOD STABILIZATION GRANT APPLICATION FUNDED THROUGH THE HOUSING AND ECONOMIC RECOVERY ACT - The Neighborhood Stabilization Program is authorized under the Housing and Economic Recovery Act of 2008 for the purpose of assisting in the redevelopment of abandoned and foreclosed homes. The City of Santa Clarita and Redevelopment Agency are submitting an application to receive $1,187,003 in funding. RECOMMENDED ACTION: City Council: Conduct a public hearing and adopt a resolution approving an application for Neighborhood Stabilization Program Funding. Redevelopment Agency: Conduct a public hearing and adopt a resolution to execute a Sub -Recipient Agreement to implement the NSP program and leverage approximately $5 million in Redevelopment housing bond -proceeds with the City's application for Neighborhood Stabilization Program Funding. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RESUME CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 5. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 6. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council meetings are submitted for City Council approval. RECOMMENDED ACTION: Approve minutes of the May 20, 2009 special joint meeting with the Santa Clarita Community College District Board of Trustees and the May 26, 2009 special and regular meetings of the City Council. 7. RENEW CONTRACT WITH LOS ANGELES COUNTY SHERIFF'S DEPARTMENT FOR LAW ENFORCEMENT SERVICES - Since incorporation, the City of Santa Clarita has contracted with the Los Angeles County Sheriffs Department for public safety services. Per the Law Enforcement Agreement terms, the County provides law enforcement services within the corporate limits of the City. Customarily, the Agreement is renewed for five (5) year periods. However, due to the pending Limited Liability Trust Fund (LTF) Tolling Agreement issues, the California Contract Cities Association (CCCA) has requested all contract cities to submit amendments to the existing existing Law Enforcement Agreements with the County extending the contract by only one (1) year. RECOMMENDED ACTION: Renew contract with Los Angeles County for Law Enforcement Services and authorize the City Manager or designee to sign the contract, subject to City Attorney approval; authorize the City Manager or designee to execute all documents, including subsequent annual renewals in accordance with the terms of the contract, subject to City Attorney approval. S. STATE LEGISLATION: ASSEMBLY BILL 1464 - During the May 12, 2009, Santa Clarita Legislative Committee meeting, Mayor Frank Ferry and Councilmember Laurie Ender recommended that the City take a position in support of AB 1464. RECOMMENDED ACTION: Accept the recommendation of the City Council Legislative Committee and direct staff to submit letters of support to appropriate Members of the California Legislature, Governor, and League of California Cities for AB 1464. 9. FORMATION OF AD HOC RECYCLING FACILITY SITE SELECTION CITIZEN COMMITTEE - Using the methodology approved by City Council on February 24, 2009, staff invited a number of organizations to participate in a Recycling Facility Site Selection Citizen Committee (Committee) and held an application process to fill the open seats. Pursuant to the request of Councilmember Kellar, the proposed list of participants is before the City Council for final approval. RECOMMENDED ACTION: Approve the proposed list of participants for the Ad Hoc Recycling Facility Site Selection Citizen Committee (Committee), and direct staff to commence the proposed activities of the Committee. 10. FIRST AMENDMENT TO TEMPORARY BIN AND ROLL -OFF BOX FRANCHISES ADDING SECTION 25 - ACTIVITIES FOR THE IMPOUNDMENT OF NON -FRANCHISED HAULERS - Section 15.44.755 of the Municipal Code gives the City the ability to impound containers from haulers removing waste from within City limits without a valid Franchise Agreement. The City does not have the equipment to remove the containers of non -franchised haulers, should that become necessary. Staff is proposing to amend the Non -Exclusive Temporary Bin and Roll -Off Box Franchises to include this service as a voluntary program of the Franchise Agreement. RECOMMENDED ACTION: Adopt a resolution to approve the First Amendment to the six current Non -Exclusive Temporary Bin and Roll -Off Box Franchisees to add Section 25 - Activities for the Impoundment of Non -Franchised Haulers; and establish and increase Revenue Account 100-4571.021 by $15,000, and appropriate an ongoing amount of $15,000 to Account 14601-5161.001 (Solid Waste Contractual Services) beginning Fiscal Year 2009-10. 11. RESOLUTION AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT (EECBG) PROGRAM FUNDED THROUGH THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) - As a result of President Barack Obama's American Recovery and Reinvestment Act (Recovery Act) of 2009, a total of $3.2 billion was allocated to the United States Department of Energy (DOE) to administer the Energy Efficiency and Conservation Block Grant. Based on a formula allocation, the City of Santa Clarita is expected to receive $1,565,800. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager or designee to execute all documents and submit the Energy Efficiency and Conservation Block Grant (EECBG) to the United States Department of Energy by the June 25, 2009, deadline, requesting $1,565,800 in grant funds. 12. 2008-09 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0063 - AWARD CONSTRUCTION CONTRACT - The Annual Overlay and Slurry Seal project is an integral part of the City's pavement management program and adds pavement and slurry seal asphalt maintenance treatments to selected City streets. RECOMMENDED ACTION: Approve the plans and specifications for the 2008-09 Annual Overlay and Slurry Seal Program, Project M0063, and award the construction contract to Palp Inc., Excel Paving Co. in an amount not to exceed $6,600,000, including contingency; award the construction management and material testing services contract to Bureau Veritas North America, Inc., in an amount not to exceed $120,000; authorize the expenditure of up to $75,000 for the annual citywide pavement inspection and the updates for the Pavement Management System; appropriate $2,633,691 in Proposition 1B (Transportation Bond) Local Streets and Roads Congestion Relief and Traffic Safety funds to Expenditure Account M0063230-5161.001; authorize the decrease of Expenditure Account M0063601-5161.001 (General Funds) by $386,868 and return to General Fund balance; authorize the decrease of Expenditure Account M0063230-5161.001 (Gas Tax) by $161,737 and increase Expenditure Account M0063233-5161.001 (TDA Article 8) by $161,737; authorize the transfer of $140,000 in project savings from the 2007-08 Overlay and Slurry Seal Program Account M0055230-5161.001 to the 2008-09 Overlay and Slurry Seal Program Account M0063230-5161.001; authorize use of funds in Expenditure Account T2004238-5161.001 for the 16th Street and Newhall Avenue Pedestrian Safety Improvement project; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. SAFE ROUTE TO SCHOOL INFRASTRUCTURE, PROJECT T0028 - AWARD CONSTRUCTION CONTRACT AND CONSTRUCTION SUPPORT CONTRACTS — This project consists of the construction of physical improvements at crossings near Canyon Springs Elementary School, Emblem Elementary School, and Meadows Elementary School. The goal of this project is to enhance students' safety by reducing the speed of vehicles near school grounds and increasing the visibility of school crossings. RECOMMENDED ACTION: Approve the plans and specifications and award the construction contract for the Safe Route to School Infrastructure, Project T0028, to R.C. Becker & Son, Inc., in the amount of $236,512, plus a contingency in the amount of $47,302, for a total not to exceed $283,814; increase revenues in State Miscellaneous Grant Revenue Account 259-4621.001 by $279,732 and appropriate to Expenditure Account T0028259- 5161.001; appropriate $31,082 from TDA Article 8 Fund Balance (233) to Expenditure Account T0028233-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 14. WILEY CANYON AND SOLEDAD CANYON ROADS MEDIAN IMPROVEMENT; PROJECT B1007 - AWARD CONSTRUCTION CONTRACT- The median improvement project includes two different projects areas: Project Area 1 is located on Wiley Canyon Road between Orchard Village Road and Lyons Avenue; Project Area 2 is located on Soledad Canyon Road and includes the four medians just east of Bouquet Canyon Road. The project will help the City accomplish its beautification efforts of all major roadways through landscaped medians. RECOMMENDED ACTION: Approve the plans and specifications for the Wiley Canyon Road and Soledad Canyon Road Median Improvement, Project B1007, and award the construction contract to Belaire West Landscape in the amount of $463,126, and authorize a 15 percent contigency in the amount of $69,468, for a total not to exceed $532,594; appropriate $270,000 from Landscape Maintenance District Fund Balance (357) to Project Account B1007357-5161.001; authorize an increase of $45,000 to existing contract for Pacific Coast Land Design for a total contractual amount of $78,500; and authorize the City Manager or designee to modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 15. 2008-09 CIRCULATION IMPROVEMENTS, PROJECT C0033 — AWARD CONSTRUCTION CONTRACT - The proposed project will install additional lanes on Whites Canyon Road, Via Princessa, Copper Hill Drive, Valencia Boulevard, and Railroad Avenue to increase roadway capacity and reduce congestion. In addition, one travel lane on Tournament Road will be reduced and a bicycle lane will be added. This improvement will also enhance the pedestrian crossing at Golf View Drive by reducing walking distance. RECOMMENDED ACTION: Approve the plans and specifications for the 2008-09 Circulation Improvements, Project C0033, and award the construction contract to PCI in the amount of $76,060, and authorize a 15 percent contingency in the amount of $11,409, for a total not to exceed $87,469 from Account C0033230-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 16. FIBER OPTIC COMMUNICATION SYSTEM, PROJECT I3001 - AWARD CONSTRUCTION CONTRACT - The proposed project will add critical infrastructure to the City's existing Intelligent Transportation Management System and Thoroughfare Signal Interconnect. RECOMMENDED ACTION: Award the construction contract for the Fiber Optic Communication System, Project I3001, to Pro Tech Engineering, Corp. in the amount of $75,565, and authorize a 15 percent contingency in the amount of $11,335, for a total contract amount not to exceed $86,900; authorize the transfer of $91,900 from the Traffic Signal Maintenance Account 14402-5141.007 to Account I3001354-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 17. CHECK REGISTER NOS. 19 & 20 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 19 & 20. PUBLIC HEARINGS 18. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - An annual routine procedure required to continue the maintenance of special district improvements. RECOMMENDED ACTION: Conduct a public hearing, and adopt the resolutions approving the Engineer's Reports for the FY 2009-2010 annual levy of assessments for the continuation of maintenance for the following special districts: Drainage Benefit Assessment Areas Nos. 3, 6, 18, 19, 20, 22, 2008-1 and 2008-2; Landscape Maintenance Districts Nos. 1, T1, and A2; Streetlight Maintenance District No. 1; and Golden Valley Ranch Open Space Maintenance District. 19. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION - Public hearing on FY 09-10 assessment and adoption of resolution ordering the assessments and approving the Final Engineer's Report. RECOMMENDED ACTION: Conduct a public hearing, and adopt a resolution approving the Engineer's Report for the FY 2009-2010 annual levy of assessments for the continuation of maintenance for the Open Space Preservation District. 20. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE - During the current fiscal year, the City, along with a fee consultant, conducted a time -motion study and created a cost allocation plan to determine the most accurate cost of providing services to the public. RECOMMENDED ACTION: Conduct the public hearing; adopt a resolution establishing a schedule of fees and charges for City services; adopt a resolution revising fees and charges for parking penalties and other related violations within the City; and adopt Resolution, establishing fees and charges for the storm drainage utility services for Fiscal Year 2009-10. 10 21. STORMWATER POLLUTION PREVENTION FEE RATE AND METHODOLOGY ADJUSTMENT - Continued public hearing to hear public testimony, receive written and/or oral property owner protests, and consider all protests against the proposed Fee. Pursuant to Article XIIID of the California Constitution (Proposition 218) the City is required to go through a two-step process. The first step is a Public Hearing, and the second step is a property owner election. In the absence of a majority protest the City Council may order a mailed ballot election on the proposed Stormwater Pollution Prevention Fee. RECOMMENDED ACTION: Conduct the continued public hearing regarding the proposed annual Stormwater Pollution Prevention Fee (Fee) rate and methodology adjustment. If a majority protest does not exist,order a change in the fee methodology for parcels in the "single family residential -rural" land use category to be based on the "actual impervious percentage" of each parcel; adopt a Resolution authorizing a mail ballot election for August 25, 2009, for submittal of a proposed annual Stormwater Pollution Prevention Fee to owners of real property subject to the Fee, confirming a report, as modified, on the proposed Fee, and adopting procedures for the conduct of the election; increase the contract for Harris and Associates, in the amount of $65,000, and authorize the City Manager or designee to execute any documents, subject to City Attorney approval; appropriate $149,000 from the Stormwater Utility fund balance to expenditure account 14600-5161.002 for the election and public information process of the proposed Stormwater Pollution Prevention Fee Rate and Methodology adjustment. 22. AMENDMENTS TO THE CITY'S MUNICIPAL AND UNIFIED DEVELOPMENT CODE 1) ADDRESSING ROOMING HOUSES IN SINGLE-FAMILY RESIDENTIAL ZONES; 2) THE DEFINITION OF FAMILY; AND 3) CREATING A RESIDENTIAL HIGH OCCUPANCY PERMIT (RHOP) - This is a request to amend the City's Municipal and Unified Development Codes to address concerns regarding the rental of single-family residences and to address the comments issued by the California Department of Housing and Community Development regarding the definition of "Family" in the Unified Development Code. RECOMMENDED ACTION: Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE AMENDING THE UNIFIED DEVELOPMENT CODE (UDC) TO INCLUDE (1) A NEW DEFINITION FOR ROOMING HOUSES, (2) A PROHIBITION OF ROOMING HOUSES IN SINGLE-FAMILY RESIDENTIAL ZONES, AND (3) MODIFYING THE EXISTING DEFINITION OF "FAMILY" IN THE UDC, AND ADOPTING THE ASSOCIATED NEGATIVE DECLARATION"; and introduce and pass to second reading an ordinance entitled, "AN ORDINANCE ESTABLISHING A RESIDENTIAL HIGH OCCUPANCY PERMIT (RHOP) FOR OWNERS IN ALL RESIDENTIAL ZONES WHO RENT THEIR PROPERTIES TO MORE THAN SIX PEOPLE 18 YEARS OF AGE OR OLDER, AND ADOPTING THE ASSOCIATED NEGATIVE DECLARATION" 11 23. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, PROTECTING PUBLIC HEALTH, SAFETY, AND WELL-BEING WITH RESPECT TO INDUSTRIAL WASTE DISPOSAL PERMITS, PLAN REVIEWS, INSPECTIONS, AND OTHER NECESSARY SERVICES BY AMENDING SECTIONS 15.20.010, 15.20.020, 15.20.030, 5.20.040, AND 15.20.050 OF CHAPTER 15.20 SANITARY SEWERS AND INDUSTRIAL WASTE, ADOPTING THE COUNTY OF LOS ANGELES CODE TITLE 20, UTILITIES, DIVISION 2, SANITARY SEWER AND INDUSTRIAL WASTE BY REFERENCE, AND REPEALING SECTIONS 15.20.060 - 15.40.040 OF THE SANTA CLARITA MUNICIPAL CODE, TITLE 15, DIVISION 2 - The City has a formal agreement in effect with the County of Los Angeles to perform industrial waste permitting, inspection, and enforcement consistent with federal law, state law, and the Santa Clarita Municipal Code. In turn, the County of Los Angeles bills the City for the cost of the service provided. RECOMMENDED ACTION: Adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, PROTECTING PUBLIC HEALTH, SAFETY, AND WELL-BEING WITH RESPECT TO INDUSTRIAL WASTE DISPOSAL PERMITS, PLAN REVIEWS, INSPECTIONS, AND OTHER NECESSARY SERVICES BY AMENDING SECTIONS 15.20.010, 15.20.020, 15.20.030, 5.20.040, AND 15.20.050 OF CHAPTER 15.20 SANITARY SEWERS AND INDUSTRIAL WASTE, ADOPTING THE COUNTY OF LOS ANGELES CODE TITLE 20, UTILITIES, DIVISION 2, SANITARY SEWER AND INDUSTRIAL WASTE BY REFERENCE, AND REPEALING SECTIONS 15.20.060 - 15.40.040 OF THE SANTA CLARITA MUNICIPAL CODE, TITLE 15, DIVISION 2"; adopt a resolution setting the fees for stormwater monitoring and stormwater treatment BMP approval/monitoring; authorize the contract renewal with Los Angeles County Department of Public Works, authorize staff to expend an amount not to exceed $250,000, and authorize the City Manager or designee to execute contract documents; and approve and appropriate an ongoing amount of $110,000 to Expenditure Account 14100-5161.001 and increase Revenue Account 100-4111.008 by $135,000, beginning Fiscal Year 2009-10. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. 12 STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT In memory of Phil Rawlins FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 23, 2009, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 4, 2009, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. I," '? 0'�� Sharon L. Dawson, MMC City Clerk Santa Clarita, California 13