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HomeMy WebLinkAbout2010-06-08 - AGENDA REPORTS - APPROVAL OF MIN (2)Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Sarah P. Gorman DATE: June 8, 2010 SUBJECT: APPROVAL OF MEETING MINUTES DEPARTMENT: Administrative Services RECOMMENDED ACTION City Council approve minutes of the May 25, 2010, special and regular meetings of the City Council. BACKGROUND The minutes from the previous City Council meetings are submitted for approval. ALTERNATIVE ACTIONS Amendments to the minutes may be approved as necessary. FISCAL IMPACT None by this action. ATTACHMENTS Minutes IQ�uROVED CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 4:00 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. MAY 25; 2010 CALL TO ORDER Mayor Weste called to order the special meeting of the City Council at 4:06 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957 Position Title: City Attorney PUBLIC EMPLOYEE ANNUAL PERFORMANCE EVALUATION Government Code Section 54957 Position Title: City Manager CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION Government Code Section 54956.9(a) Case Name: City of Santa Clarita v. Bermite Recovery, LLC, et al. City of Santa Clarita v. Santa Clarita, LLC et al. L A Superior Court Case Nos. BC278004 and BC257152 RECESS AND RECONVENE Mayor Weste recessed the meeting to Closed Session at 4:08 p.m. and reconvened the meeting at 6:20 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Weste adjourned the meeting at 6:22 p.m. CITY CLERK'S ANNOUNCEMENT Sarah Gorman, City Clerk, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Ferry gave the invocation. CALL TO ORDER Mayor Weste called to order the regular meeting of the City Council at 6:36 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Ferry invited Tina Haddad, Assistant to the City Manager, to lead the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by McLean, second by Ender, to approve the agenda, pulling Items 5, 11 and 12 from the Consent Calendar. Hearing no objections, it was so ordered. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY There were none. ITEM 1 PROPOSED OPTIONS FOR RECOGNIZING THE CONTRIBUTIONS OF THE LATE ED REDD At the Parks, Recreation, and Community Services Commission meeting on May 6, 2010, the Commission proposed several ideas to honor the contributions of Ed Redd, a Parks, Recreation, and Community Services Commissioner who suddenly passed away. The Commission directed staff to bring these ideas to the City Council for approval. Approve honoring the late Ed Redd by placing a photo of Ed Redd in the Parks, Recreation, and Community Services Department Office, establishing a scholarship program in his name at the Newhall Community Center, and by naming the Teen Room at the Newhall Community Center the "Ed Redd Teen Room," and direct staff to implement these measures. Addressing the Council on this item was Duane Harte of the Parks, Recreation and Community Services Commission. City Council Minutes 2 May 25, 2010 Motion by McLean, second by Kellar, to approve the recommended action. On roll call vote: Ayes: Ender, Kellar, McLean, Ferry, Weste Noes: None Absent: None Motion carried. PRESENTATIONS TO THE CITY Mayor Weste and Councilmembers received a Public Safety Update from Captain Paul Becker from the Santa Clarita Sheriff's Station. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Ender commented on the American Cancer Society's Relay for Life event; the parks facilities available within the City; and the opening of the Real Life Church in Bridgeport Marketplace. Councilmember Ferry announced that his child and Laurie Ender's child will be graduating from Valencia High School and cautioned graduates to be safe. Councilmember Kellar commented on the upcoming Memorial Day service at Eternal Valley. Mayor Pro Tem McLean reported that she attended SCAG's regional conference and general assembly, discussing initiatives and state mandates for cities; that the Valley Industrial Association had a business -to -business expo and received a report on businesses leaving California and moving to other states; discussed the Primary Election Guide and initiatives on the June 2010 ballot and urged persons to understand the initiatives as part of the voting process; and commented on Rooms & Blooms in Newhall, including a Father's Day event at the entity and the building's history. Mayor Weste commented on Armed Forces Day on May 15, 2010 and attended services at Hart Park and Veterans Historical Plaza; commented on the grand opening of the new ICU at Henry Mayo Hospital and prospective construction of a NICU at the hospital; and commented on meetings with persons in Sacramento on the Cemex issue. CONVENE SANTA CLARITA REDEVELOPMENT AGENCY CALL TO ORDER Mayor/Chair Weste called the meeting of the Redevelopment Agency to order at 7:08 p.m. PUBLIC PARTICIPATION There was none. ITEM 2 JOINT CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. City Council Minutes' 3 May 25, 2010 City Council: Approve the amended minutes of the May 11, 2010 special and regular meetings of the City Council. Redevelopment Agency: Approve the amended minutes of the May 11, 2010 regular meeting of the Redevelopment Agency. Motion by McLean, second by Kellar, to approve the Consent Calendar. On roll call vote: Ayes: Kellar, McLean, Ferry, Ender, Weste Noes: None Absent: None Motion carried. ITEM 3 JOINT PUBLIC HEARING DRAFT FISCAL YEAR 2010-2011 ANNUAL OPERATING BUDGET AND FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Mayor/Chair Weste opened the public hearing. Sarah Gorman, City Clerk/Secretary, stated that all notices required have been provided. Council/Agency consensus to waive staff report. Addressing the Council on this item was Cam Noltemeyey and Michael Millar speaking on behalf of the City Arts Commission. Mayor/Chair Weste closed the public hearing. City Council and Redevelopment Agency: Motion by Kellar, second by Ender, to schedule the budget for adoption at the June 22, 2010, joint City Council and Redevelopment Agency Meeting. On roll call vote: Ayes: McLean, Ferry, Ender, Kellar, Weste Noes: None Absent: None Motion carried. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY Chair Weste adjourned the meeting at 7:22 p.m. RESUME CITY COUNCIL MEETING Mayor Weste resumed the City Council meeting at 7:23 p.m. City Council Minutes 4 May 25, 2010 ITEM 4 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. ITEM 5 CONSENT CALENDAR FIRST READING OF AN ORDINANCE AMENDING THE MUNICIPAL CODE REGARDING TERM LIMITATIONS FOR APPOINTMENTS TO CITY BOARDS AND COMMISSIONS Ordinance to amend the Municipal Code regarding the term limitations for appointments to city boards and commissions. Addressing the Council on this item was TimBen Boydston, Cam Noltemeyer, and Joseph Kaylen. Motion by Ferry, second by Ender, to introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 2.06 OF TITLE 2, OF THE SANTA CLARITA MUNICIPAL CODE DELETING REQUIREMENTS REGARDING TERM LIMITATIONS FOR APPOINTMENTS TO CITY BOARDS AND COMMISSIONS". On roll call vote: Ayes: McLean, Ferry, Ender, Weste Noes: Kellar Absent: None Motion carried. ITEM 6 CONSENT CALENDAR WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED WORKER - FISCAL YEAR 2009-10 GRANT AMENDMENT The City received the Workforce Investment Act (WIA) grant for Adult and Dislocated Worker Programs from the Los Angeles County Department of Community and Senior Services for Fiscal Year 2009-10, in the amount of $239,217. This grant provides services for job seekers and businesses. On January 26, 2010, the City Council accepted an additional award amount of $23,488 for the WIA Adult Worker Program and an additional $87,999 for the WIA Dislocated Worker Program for Fiscal Year 2009-10. In April 2010, the Santa Clarita WorkSource Center was notified of an additional award amount totaling $99,300 for the WIA Dislocated Worker Program for Fiscal Year 2009-10. This brings the new total for the overall program to $450,004 for Fiscal Year 2009-10. 1. Approve and accept a Workforce Investment Act (WIA) Grant Amendment in the amount of $99,300 based on the Antelope Valley Workforce Development Consortium's additional allocation from the County of Los Angeles for Fiscal Year 2009-10 per City Council Minutes 5 May 25, 2010 6 Attachment A. 2. Increase estimated revenue in Account Number 259-4441.002 by $99,300 and increase expenditure accounts as listed in Attachment A. 3. Authorize City Manager, or designee, to execute any contract agreements, extensions, or change orders arising out of this program, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR REVISED HAZARD MITIGATION PLAN IN ACCORDANCE WITH THE FEDERAL DISASTER MITIGATION ACT OF 2000 (PUBLIC LAW 106-390) In October 2000, the President signed and enacted the Federal Disaster Mitigation Act of 2000 (Public Law 106-390). This legislation requires that all local agencies have a local Natural Hazard Mitigation Plan. This plan must be adopted by the governing body for the agency to be eligible for pre- and post -disaster federal funding. Approve the revised City of Santa Clarita Hazard Mitigation Plan in accordance with the Federal Disaster Mitigation Act of 2000. ITEM 8 CONSENT CALENDAR LIGHT EMITTING DIODE (L.E.D.) REPLACEMENT FOR TRAFFIC SIGNALS, PROJECT M0070 - PROJECT ACCEPTANCE This project is the fourth phase of a five-year program to replace incandescent traffic signal lamps with energy-efficient L.E.D. modules and install pedestrian countdown modules at 24 intersections out of Santa Clarita's existing 176 signalized intersections. Accept the completion of the Light Emitting Diode (L.E.D.) Replacement Program for Traffic Signals, Project M0070, Phase IV; direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. ITEM 9 CONSENT CALENDAR ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE PROVIDERS Annual rate adjustment per the approved Franchise Agreement. Adopt Resolution No. 10-21 for the Fifth Amendment to the Agreement between the City of Santa Clarita and USA Waste of California, Inc. (dba Blue Barrel Disposal), for Residential Solid Waste Management Services allowing an adjustment in their residential rates by 3.27 percent based on the formula outlined in their Franchise Agreement, subject to City Attorney approval; and adopt Resolution No. 10-22 for the Tenth Amendment to the Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for Commercial Solid Waste Management Services allowing an adjustment in rates by 3.27 percent based on the formula outlined in their Franchise Agreement, subject to City Attorney approval. Addressing the Council on this item was Cam Noltemeyer. City Manager Ken Pulskamp and Environmental Services Manager Travis Lange responded to questions on this item. City Council Minutes 6 May 25, 2010 ITEM 10 CONSENT CALENDAR MAGIC MOUNTAIN PARKWAY/1-5 INTERCHANGE LANDSCAPE BEAUTIFICATION PHASE Il, PROJECT S 1003 - AWARD CONSTRUCTION CONTRACT These improvements consist of landscape and hardscape beautification in the center medians and parkways on The Old Road and Magic Mountain Parkway. Approve the plans and specifications for the Magic Mountain Parkway/1-5 Interchange Landscape Beautification Phase II, Project S1003; find the bid of Martinez Landscape Company, Inc., to be non-responsive and award the base bid contract to the next lowest bidder, Marina Landscape, Inc., in the amount of $235,425 and authorize a contingency of $35,000 for a total base bid contract amount of $270,425; authorize approval for a change order to add Additive Alternate 1 of the contract bid to the same bidder, Marina Landscape, Inc., in the amount of $654,300 and authorize a contingency of $98,000 for a total contract amount of $752,300 for Additive Alternate 1. This contract award is contingent on approval of the ballot results and ordering levies to fund landscape maintenance at the Los Angeles County Board of Supervisors meeting on June 22, 2010; authorize an expenditure of $150,000 to Castaic Lake Water Agency for reclaimed water meter services for the irrigation system in the County's area; authorize an increased expenditure totaling $90,000 to various support contractors for additional services on existing contracts; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 11 CONSENT CALENDAR ANNUAL LEVY OF ASSESSMENTS FOR THE OPEN SPACE PRESERVATION DISTRICT Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. Adopt resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2010-11; adopt resolution declaring the City's intention to levy assessments and preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2010-11. Addressing the Council on this item was Cam Noltemeyer and Alan Ferdman. Mayor Weste and Councilmembers discussed the item. Motion by Ferry, second by Ender, to approve the recommended action. On roll call vote: Ayes: Ferry Noes: Ender, Kellar, McLean, Weste Absent: None Motion does not carry. Motion by Ender, second by Ferry, to adopt Resolution No. 10-23 initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2010-11; and adopt Resolution No. 10-24 declaring the City's intention to levy assessments and preliminarily approve an City Council Minutes 7 May 25, 2010 Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2010-11 and changing the Engineer's Report to increase the assessment by $1.50, from $26.00 per BU to $27.50 per BU. On roll call vote: Ayes: Ender, Weste, Ferry Noes: Kellar, McLean Absent: None Motion carried. ITEM 12 CONSENT CALENDAR OUTDOOR DISPLAY OF MERCHANDISE IN THE REDEVELOPMENT AREA Businesses within the Redevelopment Area that occupy buildings that are set back from the public right-of-way in excess of 150 feet have faced certain economic uncertainties due to the distance between the public right-of-way and their store fronts. A code amendment allowing business that face these challenges may potentially benefit from utilizing portions of surface parking areas for the outdoor display of merchandise. A code amendment would establish qualification criteria and development standards to ensure compliance with the General Plan. Mayor Weste, Mayor Pro Tem Mclean and Councilmember Kellar commented on this item. Planning Manager Lisa Webber responded to Council questions on this item. Motion by McLean, second by Ferry, to direct staff to draft a code amendment allowing for the outdoor display of merchandise within the Redevelopment Area subject to specific qualification criteria and development standards and bring the amendment to Newhall Redevelopment Committee and Planning Commission for consideration prior to returning to the City Council for final action. On roll call vote: Ayes: McLean, Ferry, Ender, Weste Noes: Kellar Absent: None Motion carried. ITEM 13 CONSENT CALENDAR CHECK REGISTER NO. 8 Approval of the Check Register. Approve and ratify for payment the demands presented in Check Register No. 8. Motion by Ferry, second by Kellar, to approve the Consent Calendar with the exception of Items 5, 11 and 12.. City Council Minutes 8 May 25, 2010 q On roll call vote: Ayes: Ferry, Ender, Kellar, McLean, Weste Noes: None Absent: None Motion carried. ITEM 14 PUBLIC HEARING SECOND READING AND ADOPTION OF AN ORDINANCE ADDING CHAPTER 3.36 TO THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE CREATION OF A TOURISM MARKETING DISTRICT (TMD); DESIGNATION OF THE TOURISM MARKETING DISTRICT ADVISORY BOARD Mayor Weste opened the public hearing. Sarah Gorman, City Clerk, stated that all notices required have been provided. Jason Crawford, Marketing and Economic Development Manager, advised that the proposed Tourism Marketing District would add an assessment of two percent to the daily rate at hotels in the Benefit Zone to be used for the sole purpose of marketing and enhancing Santa Clarita's image as a tourism destination. Mayor Weste closed the public hearing. Motion by Ender, second by Kellar, to conduct the second public hearing and -adopt Ordinance No. 10-4 titled: "An Ordinance of the City of Santa Clarita establishing the Santa Clarita Tourism Marketing District (Business Improvement Area) and the Hotel Tourism Marketing Benefit Zone in the City"; and designate the Tourism Marketing District Advisory Board for FY 2010/2011. On roll call vote: Ayes: Kellar, McLean, Ferry, Ender, Weste Noes: None Absent: None Motion carried. ITEM 15 PUBLIC HEARING ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE; EXTEND THE DEFERMENT OF CERTAIN DEVELOPMENT IMPACT FEES Mayor Weste opened the public hearing. Sarah Gorman, City Clerk, stated that all notices required have been provided. Carmen Magana, Finance Manager, advised that for Fiscal Year 2010-11, staff recommends Citywide fees and charges be increased by the December year end Consumer Price Index (CPI) - all urban consumers for the Los Angeles, Riverside, and Orange County area. That percentage City Council Minutes 9 May 25, 2010 /-0 increase, as reported by the United States Department of Labor is 1.8%. Extend the deferment of certain development impact fees through June 30, 2011. Addressing the Council on this item was Cam Noltemeyer. City Manager Ken Pulskamp responded to questions from Council and the public on this item. Mayor Weste closed the public hearing. Motion by Ferry, second by Kellar, to conduct the public hearing; adopt Resolution No. 10-25 establishing a schedule of fees and charges for City services, and extend the deferment of the collection of Quimby, Bridge & Thoroughfare, and Transit Impact development fees to building permit through June 30, 2011. On roll call vote: Ayes: McLean, Ferry, Ender, Kellar, Weste Noes: None Absent: None Motion carried. ITEM 16 PUBLIC HEARING AN ORDINANCE OF THE CITY "17.01.080.G ANNEXATIONS" OF DEVELOPMENT CODE Mayor Weste opened the public hearing. OF SANTA CLARITA TO CREATE SECTION THE CITY OF SANTA CLARITA UNIFIED Sarah Gorman, City Clerk, stated that all notices required have been provided. Sharon Sorensen, Senior Planner, advised that this Ordinance would provide the City Council with (l) the discretion to grant exceptions from specific provisions of the City's Unified Development Code (UDC) (ie: Permitted Uses, Parking, Setbacks, Floor. Area Ratio, Signage, Right -of -Way Improvements, Landscaping, and/or Hillside Development) for properties proposed for annexation to the City consistent with County -approved entitlements upon a finding that such minor exceptions are consistent with the General Plan and proposed prezoning and will not adversely affect or be materially detrimental to adjacent uses or residents; and 2) establish a provision for processing requests for modifications to County -approved entitlements that annex to the City of Santa Clarita in accordance with existing similar provisions in the City's UDC and the Subdivision Map Act, pursuant to the California Environmental Quality Act (CEQA). Addressing the Council on this item was Cam Noltemeyer and Allan Cameron. Mayor Weste closed the public hearing. Motion by Kellar, second by Ferry, to introduce and pass to second reading, an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE NEGATIVE City Council Minutes 10 May 25, 2010 DECLARATION PREPARED FOR THE PROJECT, AND APPROVING MASTER CASE 10-023, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 10-001, AMENDING THE UNIFIED DEVELOPMENT CODE (UDC) TO ADD SECTION 17.01.080.G ANNEXATIONS' . On roll call vote: Ayes: Ferry, Ender, Kellar, McLean, Weste Noes: None Absent: None Motion carried. ITEM 17 PUBLIC HEARING AUTHORIZATION TO SUBMIT A COMPLETE APPLICATION TO LAFCO FOR SPHERE OF INFLUENCE AMENDMENT 05-019 ON 595 ACRES OF UNINCORPORATED COUNTY TERRITORY AND CERTIFICATION OF THE SOUTH SANTA CLARITA FINAL EIR (SCH#2007081014) Mayor Weste opened the public hearing. Sarah Gorman, City Clerk, stated that all notices required have been provided. Mayor Weste continued the public hearing. Motion by McLean, second by Ender, to continue this item indefinitely to allow for continued discussion. On roll call vote: Ayes: Ender, Kellar, McLean, Ferry, Weste Noes: None Absent: None Motion carried. ITEM 18 NEW BUSINESS REPORT FROM SANTA CLARITA VALLEY SANITATION DISTRICT ON PROPOSED FEE INCREASE Steve Maguin, General Manager and Chief Engineer, and Grace Chan, Assistant Chief Engineer, Santa Clarita Valley Sanitation District advised that the Santa Clarita Valley Sanitation District proposes a fee increase of sewer rates. Mr. Maguin and Ms. Chan responded to comments and questions posed by Mayor Weste, Mayor Pro Tem McLean, Councilmembers Ender, Kellar and Ferry, and members of the public. Addressing the Council on this item was Al Porcellino, Ed Dunn, Joan Dunn, Cam Noltemeyer, Alan Ferdman, TimBen Boydston, Kenneth Dean, Linda Paine, Allan Cameron, Kevin Korenthal, Ed Masterson, and Ed Colley. City Council Minutes 11 . May 25, 2010 /pZ Five written comments were received on this item. Council received the report. PUBLIC PARTICIPATION Addressing the Council at this time was Doug Fraser regarding mobile home issues (submitted written materials); Ed Colley regarding veterans issues; Joseph Correnti regarding Medical Pointe (submitted written materials); Cam Noltemeyer regarding public record issues; Annette Lucas, representing the Calgrove Corridor Coalition, regarding Open Space issues; Valerie Thomas regarding EIR issues; Allan Cameron, representing the Placerita Canyon Property Owner's Association, regarding EIR issues; and Laura Stotler regarding Medical Pointe. 16 written comments were received for public participation. STAFF COMMENTS City Manager Ken Pulskamp responded to Councilmember Ferry's questions regarding mobile home park fee issues. City Manager Ken Pulskamp responded to issues raised by the public regarding Public Record Act requests and neighborhood issues. Councilmember Ferry and Mayor Pro Tem McLean responded to public questions regarding neighborhood development issues. ADJOURNMENT Mayor Weste adjourned the meeting at 11:35 p.m. FUTURE MEETINGS A City Council Study Session will be held Tuesday, June 1, 2010, at 5:30 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, June 8, 2010, at 6 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MAYOR ATTEST: CITY CLERK I OMay25m.doc City Council Minutes 12 May 25, 2010 13