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Home My WebLink About2010-12-14 - AGENDA REPORTS - BOUQUET CYN RD PROJ C4010 (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: 7 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by: December 14, 2010 Curtis Nay TRAFFIC CIRCULATION AND SAFETY IMPROVEMENTS ON BOUQUET CANYON ROAD AND NEWHALL RANCH ROAD, PROJECT C4010 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT Public Works RECOMMENDED ACTION 1. City Council approve the plans and specifications for the Traffic Circulation and Safety Improvements on Bouquet Canyon Road and Newhall Ranch Road, Project C4010, and award the construction contract to R.C. Becker & Son, Inc., in the amount of $240,543, and authorize a contingency in the amount of $36,082, for a total contract amount not to exceed $276,625. 2. Appropriate $7,000 from Landscape Maintenance District Fund Balance 357 to Expenditure Account C4010357-5161.001 and authorize the transfer of $13,000 from the 2010-11 Overlay and Slurry Seal Expenditure Account M0077230-5161.001 to Expenditure Account C4010230-5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The Traffic Circulation and Safety Improvements on Bouquet Canyon Road and Newhall Ranch Road improves traffic circulation and safety at the intersection by allowing for dual left -turn lanes from southbound Bouquet Canyon Road onto eastbound Newhall Ranch Road. The traffic circulation improvements will help accommodate the increased daily traffic flow to the newly constructed Golden Valley Road Bridge over the Santa Clara River. APPROV it This project is primarily federally funded under the Federal Highway SAFE -T -LU appropriation. On September 27, 2010, the City received authorization from the California Department of Transportation to proceed with a call for bids and construction. An invitation to bid was published three times (October 15, October 17, and October 20, 2010), and was noticed to the City's Web site. Plans and specifications were also sent to area plan rooms. Four responsive bids were submitted to the City and opened by Purchasing on November 16, 2010. The results are shown below: Company R.C. Becker & Son, Inc. Excel Paving Berry General Engineering Contractors, Inc. JFL Electric Location Bid Amount Santa Clarita, CA $240,543.00 Long Beach, CA $269,147.15 Ventura, CA $279,875.30 Los Angeles, CA $851,103.04 The lowest responsible bid was submitted by R.C. Becker & Son, Inc., in the amount of $240,543. Staff recommends that the project be awarded to R.C. Becker & Son, Inc., the lowest responsive bidder. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. The contractor's bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete. Funds in the amount of $27,631 will be utilized for construction materials testing, inspection services, labor compliance services, staff oversight, construction engineering, and surveying. Staff requests a transfer from the 2010-11 Overlay Program and a new appropriation from the Landscape Maintenance District Fund Balance to provide for asphalt and landscape related construction components within the scope of work for this project. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT This project is primarily funded by the Federal Highway SAFE -T -LU Grant Program. Grant funds in the amount of $284,256 are currently available in Expenditure Account C4010229-5161.001. The requested appropriation of $7,000 from Landscape Maintenance District Fund Balance 357 and the requested transfer of $13,000 from Account M0077230-5161.001 to C4010230-5161.001 will adequately provide for all anticipated project costs. ATTACHMENTS Location Map 1% a---- r c ♦♦ a t f� py4•. ObO. ` W € - ♦ ♦ F.... leo ;, NOANtlJ 035 � 5 OAN O ♦♦♦ .., "•'+ �d i VALLEY 1AqbsJ ♦ d �yIb pNos =a 2 6 c QOAD Ey e SOU•.:. ..A IallsLame8 of e Aw-IN blIU3iS �• j I ffill CO I I . o6Z M' • r _ '� � c0 _____-- _ ram is a �h ,�° 06 O E '0 � N 0 z I ` �dSS30yI yIi t --I — Nr O b0 O . y, v a I — I ♦ I ®. a---- r c ♦♦ a t f� py4•. ObO. ` W € - ♦ ♦ F.... leo ;, NOANtlJ 035 � 5 OAN O ♦♦♦ .., "•'+ �d i VALLEY 1AqbsJ ♦ d �yIb pNos =a 2 6 c QOAD Ey e SOU•.:. ..A IallsLame8 of e Aw-IN blIU3iS �• j I ffill CO I I .