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Home My WebLink About2010-12-14 - AGENDA REPORTS - FY 10 11 ANNUAL CONCRETE REHAB (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: & CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by: December 14, 2010 Curtis Nay FISCAL YEAR 2010-11 ANNUAL CONCRETE REHABILITATION PROGRAM (CITYWIDE), PROJECTS M0078, M0079, AND T0033 - AWARD CONSTRUCTION CONTRACT Public Works RECOMMENDED ACTION 1. City Council approve the plans and specifications for the Fiscal Year 2010-11 Annual Concrete Rehabilitation Program (citywide), Projects M0078, M0079, and T0033. 2. Award the construction contract to the lowest responsible bidder, FS Construction, in the amount of $350,862, and authorize a contingency in the amount of $103,138, for a total contract amount not to exceed $454,000. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The annual concrete rehabilitation program consists of three annual efforts that are awarded under one contract to make the most efficient use of available funding. The sidewalk repair program will construct new wheelchair ramps and replace existing damaged sidewalk. The curb and gutter program will improve the drainage flow into local stormdrains, thereby improving stormwater quality and eliminating ponding water, and the access ramp program will serve our disabled community through the installation of new access ramps, while meeting the requirements outlined in Title 21 of the Americans Disabilities Act. In addition to these programs, repairs are required to the concrete pathways along the City's paseos. The attached list of locations was generated by residents' requests to the Public Works Department and the City Manager's Office or were areas identified by staff as needing restoration. IAFPRO ED Substantial constraints and controls have been established in the construction documents to reduce potential impacts on local traffic and to homeowners during the construction phase. Construction is scheduled to begin January 2011 and is anticipated to be complete within 90 working days following the Notice to Proceed. Staff will appoint inspectors to ensure proper work performance by the contractor and to handle daily field issues. An invitation to bid was published three times (October 4, October 7, and October 10, 2010), and noticed to the City's Web site. Plans and specifications were also sent to area plan rooms. Seven responsive bids were submitted to the City and opened by Purchasing on November 9, 2010. The results are shown below: Company FS Construction Toro Enterprises, Inc. Black Rock Construction R.C. Becker & Son, Inc. Kalban, Inc. Berry General Engineering Contractors, Inc. C.A. Rasmussen, Inc. Location Amount Sylmar, CA $350,862 Oxnard, CA $396,931 Brea, CA $427,425 Santa Clarita, CA $435,222 Sun Valley, CA $489,116 Ventura, CA $658,141 Santa Clarita, CA $678,585 The lowest responsive bid was submitted by FS Construction in the amount of $350,862. Staff recommends that the project be awarded to FS Construction, the lowest responsible bidder. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. The contractor's bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete. Added work, including new curb ramps, curb and gutter repairs, and sidewalk maintenance at various locations throughout the City based on each program's prioritized list, will be performed for a maximum contract amount of $454,000. The remaining funds will be utilized for project administration and support items such as tree trimming, labor compliance, surveying, and material testing. While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In these types of procurement, the California Public Contract Code does not permit a City to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsible bidder. As confirmed by the City Attorney's Office, this direction precludes the City from applying any superseding criteria for award except in the case of a tie. In other words, in awarding of Public Works contracts, the City is not permitted to award to a bidder just because they are local, as the California Public Contract Code does not allow the City to recognize them as the "lowest" responsible bidder. ALTERNATIVE ACTIONS Other action as determined by the City Council. C; FISCAL IMPACT Funds have been appropriated into the following accounts for Fiscal Year 2010-11: Project Sidewalk Repair Program Sidewalk Repair Program LMD Sidewalk Repair Program Sidewalk Repair Program Stormwater Flowline Repair Access Ramp Construction Account Amount M0078238-5161.001 $ 8,955 M0078230-5161.001 $251,045 M0078357-5161.001 $100,000 M0078233-5161.001 $ 40,000 M0079356-5161.001 $ 75,000 T0033233-5161.001 $ 50,000 Total $525,000 These funds will adequately provide for anticipated construction costs. ATTACHMENTS List of Locations LIST OF LOCATIONS FISCAL YEAR 2010-11 ANNUAL CONCRETE REHABILITATION PROGRAM PROJECTS M0078, M0079, AND T0033 Aguadero Place Goodvale Road T-7 Central North Valley Alamogordo Road Grano Avenue T-8 Valencia Summit Park Alberto Court Guadilamar Drive Terri Drive Arriba Drive Hardesty Avenue Tula Drive Arriola Avenue Hazel Street Via Amado Ashboro Drive/Steinway Street Keaton Street Via Andorra Avenida Ronada La Rochelle Drive Via Barra Avenida Rondel La Vita Court Via Beguine Avenida Rotella Littlefield Drive Via Boscana Bakerton Avenue Los Rogues Drive Via Calinda Barbacoa Drive Via Maduro Via Castanet Barada Avenue McBean Parkway Via Chantilly Bouquet Canyon Road Meadowcreek Road Via Corsa Calvello Drive Nashua Way Via Danza Camp Plenty Road Newhouse Street Via Decano Canerwell Street Northbrook Avenue Via Delos Canso Lane Olivas Park Road Via Ebano Cardiff Drive Orchard Village Road Via Elisandra Carrizo Drive Pamplico Drive Via Eliso Catala Avenue Plaza Larios Via Farol Chimney Rock Road Quilla Road Via Fuente Comet Way Railroad Avenue Via Galera Condor Ridge Road Rana Drive Via Marcia Coral Way Santa Clarita Road Via Nautica Corry Place Seco Canyon Road Via Oriol Daisetta Drive Snowy Owl Court Via Pacifica Empino Lane Steinway Street Via Rana Enderly Street Stillmore Street Via Sistine Ermine Street Susan Beth Way Via Tanara Esterbrook Avenue T-2 Old Orchard Via Tomas Fambrough Street T-4 Valencia Meadows Via Valentina Florence Lane T42 Circle J Ranch Viejo Court Fourl Road T-5 Valencia Glen