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HomeMy WebLinkAbout2010-11-09 - AGENDA REPORTS - MIN APPROVAL (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: I CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by: November 9, 2010 Sarah P. Gorman APPROVAL OF MEETING MINUTES Administrative Services RECOMMENDED ACTION City Council approve minutes of the October 26, 2010, special and regular joint meetings of the City Council. Redevelopment Agency approve the minutes of the October 26, 2010, special and regular joint meetings of the Redevelopment Agency. BACKGROUND The minutes from the previous City Council and Redevelopment Agency meetings are submitted for approval. ALTERNATIVE ACTIONS Amendments to the minutes may be approved as necessary. FISCAL IMPACT None by this action. ATTACHMENTS Minutes APPROWEIP CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF JOINT SPECIAL MEETING 5:30 P.M. MINUTES OF JOINT REGULAR MEETING 6:00 P.M. OCTOBER 26, 2010 CALL TO ORDER Mayor/Chair Weste called to order the special meeting of the City Council at 5:32 p.m. ROLL CALL All Councilmembers/Agencymembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Joseph Montes, Assistant City Attorney/Assistant Agency Counsel, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(a) Case Name: In re RFI Realty, Inc., et al. US Bankruptcy Court, District of Arizona Case No. 2-04-BK-10486-CGC Case Name: Save Our Library, Inc., Plaintiff v. City of Santa Clarita, et al., Defendants Los Angeles Superior Court, North Valley District Case No. PC049470 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Government Code Section 54956.9(c) Initiation of Litigation — two matters RECESS AND RECONVENE Mayor/Chair Weste recessed the meeting to Closed Session at 5:33 p.m. and reconvened the meeting at 6:12 p.m. ASSISTANT CITY ATTORNEY/ASSISTANT AGENCY COUNSEL ANNOUNCEMENT Joseph Montes, Assistant City Attorney/Assistant Agency Counsel, announced that the City Council voted unanimously to direct the City Attorney and Burke, Williams and Sorensen to defend the City in the Save Our Library Inc. v. City of Santa Clarita lawsuit, Case No. PC049470. ADJOURN Mayor/Chair Weste adjourned the meeting at 6:12 p.m. CITY CLERK'S ANNOUNCEMENT Elena Galvez, Management Analyst, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Ender gave the invocation. CALL TO ORDER Mayor/Chair Weste called to order the regular joint meeting of the City Council/Redevelopment Agency at 6:14 p.m. ROLL CALL All Councilmembers/Agencymembers were present. FLAG SALUTE Councilmember Ender led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by McLean, second by Ender, to approve the agenda, pulling Items 3 and 6 and continuing Item 5 until the November 9, 2010 Council meeting. Hearing no objections, it was so ordered. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Weste and Councilmembers presented a certificate for the Downed Officer Ride Recognition. Mayor Weste and Councilmembers presented a certificate for the 911 Rose Parade Float. PRESENTATIONS TO THE CITY Mayor Weste and Councilmembers presented an award in recognition of the Community Development Department. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Ender discussed attending an event regarding domestic violence prevention; congratulated Linda Hafizi for receiving the Buck McKeon Healthcare Leadership Award from Henry Mayo Newhall Memorial Hospital; and thanked the Sunrise Rotary Club for sponsoring a successful Halloween event. Councilmember Ferry commented on the parking structure being constructed at Henry Mayo Newhall Memorial Hospital; thanked the ROTC program for supporting Pleasantview Industries, and businesses who support the project; thanked Kim Goldman, Executive Director of SCV City Council Minutes 2 October 26, 2010 Youth Project; discussed an upcoming Every Fifteen Minutes program at Golden Valley High School; discussed an upcoming meeting with the Hart Superintendent regarding the District drug intervention policy; commented on the upcoming election on November 2; thanked those who came out against the marijuana proposition; and wished Mayor Weste a happy birthday. Councilmember Kellar commented on the upcoming election on November 2; and discussed "The Living Room," a local new business specializing in home decorations. Mayor Pro Tem McLean commented on attending a Northern Corridor Cities Meeting regarding North County transportation issues and a new HOV and truck lane project; discussed Metrolink availability; discussed safety of transport to school on walk and bike to school day; and discussed Proposition 22. Mayor Weste commented on the new cross-country course at Central Park and discussed an opening ceremony on November 4; discussed the City's first community garden, which will be located in Central Park; discussed the City's management of libraries and encouraged persons to submit applications for the Library Advisory Committee; discussed the upcoming closing of escrow on the Rodda property; and discussed the Santa Clarita Marathon on November 7, including a first annual Mayor's Walk. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. City Council: Approve the minutes of the October 12, 2010, special and regular joint meetings of the City Council, and October 14, 2010, special meeting of the City Council. Redevelopment Agency: Approve the minutes of the October 12, 2010, special and regular joint meetings of the Redevelopment Agency. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. ITEM 3 CONSENT CALENDAR NAMING GOLDEN VALLEY BRIDGE "SOLDIERS BRIDGE" At the September 14, 2010, Council Meeting, the City Council expressed interest in naming the Golden Valley bridge located on the Cross Valley Connector in honor of Santa Clarita residents who have died while serving the United States in Iraq and Afghanistan. The Council directed staff to agendize this matter. City Council to approve honoring Santa Clarita residents who have City Council Minutes 3 October 26, 2010 lost their lives while serving the United States in Iraq and Afghanistan by naming the Cross Valley Connector's Golden Valley bridge "Soldiers Bridge," and including a memorial monument on-site which will contain the names of those Santa Clarita residents who have died in the line of duty while in Iraq and Afghanistan. Approve appropriation of $50,000 from Fund 357 to LMD Zone 15 Operations Account Number 12533-5161.013. Addressing the Council on this item was Sharon Ventrice from SCV Veterans Memorial, Inc., Bill Reynolds; Ed Colley; Dick Jeffrey; Jim Lantini representing SCV Rotary; John Olesh from VFW Post 6885; and Duane Harte representing the SCV Veterans Memorial Committee. Council addressed comments by speakers. Motion by Kellar, second by Ferry, for City Council to direct staff to work with the Gold Star Families for a name for -the Cross Valley Connector's Golden Valley Bridge honoring Santa Clarita residents who have lost their lives while serving the United States in Iraq and Afghanistan and including a memorial monument on-site which will contain the names of those Santa Clarita residents who have died in the line of duty while in Iraq and Afghanistan. Approve appropriation of $50,000 from Fund 357 to LMD Zone 15 Operations Account Number 12533-5161.013. On roll call vote: Ayes: Ender, Kellar, McLean, Ferry, Weste Noes: None Absent: None Motion carried. ITEM 4 CONSENT CALENDAR COST ADJUSTMENT FOR THE UNIT CONVERSION FROM METRIC TO ENGLISH FOR THE PROPOSED GOLDEN VALLEY ROAD BRIDGE WIDENING OVER STATE ROUTE 14, PROJECT S3028 The proposed improvements will widen the overcrossing of the existing Golden Valley Road Bridge from two to four lanes to accommodate anticipated increases in traffic. The increased capacity of the existing interchange will improve interchange operations and traffic flow coordination with the newly completed Cross Valley Connector. City Council to authorize an increased spending authority in a combined amount not to exceed $155,000, including a 20 percent contingency, to existing professional services contracts for the proposed Golden Valley Road (GVR) Bridge Widening Over State Route 14 (SR -14), Project S3028, pursuant to Caltrans new requirements; appropriate funds in the amount of $155,000 from the Eastside Bridge and Thoroughfare District Fund 301 to Expenditure Account 53028301-5161.001; and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise and execute all documents, subject to City Attorney approval. City Council Minutes 4 October 26, 2010 ITEM 5 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE FOR PREZONE 10-001 (MASTER CASE NO. 10-048) FOR THE WEST CREEK/TESORO DEL VALLE/COPPERSTONE AREA Second reading and adoption of ordinance approving Prezone 10-001 (Master Case 10-048) for theWest West Creek/Tesoro del Valle/Copperstone area, generally located east of the Lockheed Industrial Park and west of San Francisquito Creek, along the northerly boundary of the City of Santa Clarita. City Council to adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA TO APPROVE PREZONE NO. 10-001 (MASTER CASE 10-048) FOR APPROXIMATELY 2,830 ACRES OF THE WEST CREEK/TESORO DEL VALLE/COPPERSTONE ANNEXATION AREA, GENERALLY LOCATED EAST OF THE LOCKHEED INDUSTRIAL CENTER AND WEST OF SAN FRANCISQUITO CREEK, ALONG THE NORTHERLY BOUNDARY OF THE CITY OF SANTA CLARITA. ITEM 6 CONSENT CALENDAR AWARD CONTRACTS FOR BID NUMBER LMD-10-11-04, FOR LANDSCAPE MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE ZONES T-46 AND T-47 City staff facilitated a competitive bid process to secure new landscape maintenance service contracts for Landscape Maintenance Districts No. T46 (Northbridge) and T47 (Northpark). Through this process, staff has determined Stay Green's bid to be lowest and responsive, and as such recommends award of contract by the City Council. City Council to waive bid minor irregularities, based on the fact they are immaterial to the outcome of the bid; reject protest submitted by Marina Landscape, Inc.; award a contract to Stay Green, Inc. for landscape maintenance services to LMD Zone T-46 (Northbridge) in the annual amount of $233,112, plus a 20 percent contingency of $46,622, for a two-year contract in the amount not to exceed $559,468; award a contract to Stay Green, Inc. for landscape maintenance services to LMD Zone T-47 (Northpark) in the annual amount of $151,872, plus a 20 percent contingency of $30,374, for a two-year contract in the amount of $364,492; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. Addressing the Council on this item was Grant Clack representing Stay Green. ITEM 7 CONSENT CALENDAR CHECK REGISTER NO. 20 Approval of the Check Register. City Council to approve and ratify for payment the demands presented in Check Register No. 20. City Council Minutes 5 October 26, 2010 Motion by Kellar, second by Ferry, to approve the Consent Calendar, with the exception of Items 3 and 5. On roll call vote: Ayes: Kellar, McLean, Ferry, Ender, Weste Noes: None Absent: None Motion carried. ITEM 8 PUBLIC HEARING A REQUEST TO ADOPT A RESOLUTION APPROVING THE APPEAL OF MASTER CASE NO. 08-033 OVERTURNING THE PLANNING COMMISSION'S JUNE 2, 2009, APPROVAL OF A 99,000 SQUARE -FOOT COMMERCIAL DEVELOPMENT ON 10.28 ACRES IN THE COMMUNITY COMMERCIAL (PLANNED DEVELOPMENT OVERLAY) ZONE Mayor Weste opened the public hearing. Elena Galvez, Management Analyst, stated that all notices required have been provided. Ben Jarvis, Associate Planner, advised that this item is for the consideration of adoption of a resolution approving the appeal of the Planning Commission's approval of a commercial development. Addressing the Council was Hunt Braly representing applicant SFXS Partners opposing the recommended action. In response to inquiries and comments from Council, Director of Community Development Paul Brotzman and Mr. Montes provided additional information. Councilmember Kellar stated that he does not have a conflict regarding this issue. Motion by Ferry, second by Kellar, City Council to order an appraisal of the USC - owned adjacent property, and continue the item until the January 25, 2011 Council meeting. On roll call vote: Ayes: McLean, Ferry, Ender, Kellar, Weste Noes: None Absent: None Motion carried. ITEM 9 PUBLIC HEARING MASTER CASE 08-199: A REQUEST TO ADOPT A RESOLUTION APPROVING A RIDGELINE ALTERATION PERMIT, HILLSIDE DEVELOPMENT PERMIT, AND AN OAK TREE PERMIT TO ALLOW FOR THE CONSTRUCTION OF ADDITIONAL City Council Minutes 6 October 26, 2010 SURFACE PARKING AND THREE PARKING DECKS AT AN EXISTING CHURCH IN THE RESIDENTIAL ESTATE ZONE Mayor Weste opened the public hearing. Elena Galvez, Management Analyst, stated that all notices required have been provided. Ben Jarvis, Associate Planner, advised that this item is a request to allow construction of new surface parking spaces and three two-level parking structures. Addressing the Council on this item was David Armstrong representing Applicant Grace Baptist, supporting the recommended action; and Tom Dierckman speaking in support of the recommended action. One written comment was received on this item in support of the proposed action. Mayor Weste closed the public hearing. In response to inquiries from Councilmember Ferry, Mayor Weste, Ian Pari, Senior Traffic Engineer, and Mr. Jarvis provided additional information. In response to an inquiry from Mayor Pro Tem McLean, Mr. Armstrong stated that the applicant would commit to plant larger box plants for shielding of the structures. Motion by Kellar, second by Ferry, City Council to adopt Resolution No. 10-85 adopting the Mitigated Negative Declaration and approving Master Case 08-199 (Ridgeline Alteration Permit 08-003, Hillside Development Review 08-005, Oak Tree Permit 08-026) to allow for the construction of new surface parking spaces and three, two-level parking structures at 22833 Copper Hill Drive in the City of Santa Clarita, subject to the Conditions of Approval. On roll call vote: Ayes: Ferry, Ender, Kellar, McLean, Weste Noes: None Absent: None Motion carried. ITEM 10 PUBLIC HEARING A REQUEST FOR THE APPROVAL OF MASTER CASE 10-069, SPECIFIC PLAN AMENDMENT 10-004, TO MODIFY THE DOWNTOWN NEWHALL SPECIFIC PLAN TO ESTABLISH GUIDELINES ALLOWING FOR OUTDOOR DINING WITHIN THE PUBLIC RIGHT OF WAY IN THE URBAN CENTER ZONE OF THE DOWNTOWN NEWHALL SPECIFIC PLAN AREA Mayor Weste opened the public hearing. Elena Galvez, Management Analyst, stated that all notices required have been provided. City Council Minutes 7 October 26, 2010 Mike Marshall, Assistant Planner II, advised that the proposed modifications are intended to promote the commercial nature of Main Street by encouraging an intensity of activity that would be further enhanced by the provision of outdoor dining opportunities. Addressing the Council on this item was Dennis Verner representing OTNA; and Kelly Greene regarding parking at a particular location in the area. In response to inquiries from Councilmember Ender and Councilmember Ferry, Mr. Marshall provided additional information. Mayor Weste closed the public hearing. Motion by Kellar, second by Ender, City Council to introduce and pass to second reading, an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 10-069, CONSISTING OF SPECIFIC PLAN AMENDMENT 10-004, AMENDING THE DOWNTOWN NEWHALL SPECIFIC PLAN (DNSP) TO MODIFY SECTION 4.2.020 AND ADD SECTION 4.7 MAIN STREET OUTDOOR DINING GUIDELINES". On roll call vote: Ayes: Ender, Kellar, McLean, Ferry, Weste Noes: None Absent: None Motion carried. ITEM 11 PUBLIC HEARING A REQUEST FOR THE APPROVAL OF MASTER CASE 10-070, UNIFIED DEVELOPMENT CODE (UDC) AMENDMENT 10-005, TO MODIFY THE UDC TO ESTABLISH DEVELOPMENT STANDARDS FOR THE OUTDOOR DISPLAY OF MERCHANDISE ON COMMUNITY COMMERCIAL ZONED PROPERTIES WITHIN THE REDEVELOPMENT AREA (RDA) OF THE CITY OF SANTA CLARITA Mayor Weste opened the public hearing. Elena Galvez, Management Analyst, stated that all notices required have been provided. Mike Marshall, Assistant Planner II, advised that in response to feedback from the business community within the RDA, the City has proposed modifications to Section 17.15.040 of the UDC regarding the outdoor display of merchandise. Mayor Weste closed the public hearing. In response to inquiries and concerns expressed by Mayor Pro Tem McLean, Councilmember Kellar, and Mayor Weste, Mr. Marshall and Planning Manager. Lisa Webber provided additional information. City Council Minutes 8 October 26, 2010 0 Motion by McLean, second by Ender, City Council to introduce and pass to second reading, an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 10-070, CONSISTING OF UNIFIED DEVELOPMENT CODE (UDC) AMENDMENT 10-005, AMENDING THE UDC TO ESTABLISH DEVELOPMENT STANDARDS FOR THE OUTDOOR DISPLAY OF MERCHANDISE ON COMMUNITY COMMERCIAL ZONED PROPERTIES WITHIN THE REDEVELOPMENT AREA (RDA) OF THE CITY OF SANTA CLARITA." On roll call vote: Ayes: McLean, Ferry, Ender, Weste Noes: Kellar Absent: None Motion carried. PUBLIC PARTICIPATION Addressing the Council at this time was Deanna Hanashiro regarding City management of libraries; and Ron Edelstein regarding basketball hoop issues. STAFF COMMENTS Mr. Pulskamp responded to concerns raised by Ms. Hanashiro and Mr. Edelstein. ADJOURNMENT Mayor/Chair Weste adjourned the meeting at 8:55 p.m. in the memory of Bob Jones and Joe Aidlin. FUTURE MEETINGS The next regular meeting of the City Council 6:00 p.m. in the Council Chamber, 1 st floor Clarita, CA. ATTEST: CITY CLERK I00ct26m.doc City Council Minutes 9 will be held Tuesday, November 9, 2010, at of City Hall, 23920 Valencia Blvd., Santa MAYOR October 26, 2010