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HomeMy WebLinkAbout2010-12-14 - AGENDA REPORTS - MTG MIN APPROVAL (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: December 14, 2010 APPROVAL OF MEETING MINUTES Administrative Services RECOMMENDED ACTION City Council approve minutes of the November 23, 2010, special and regular joint meetings of the City Council. Redevelopment Agency approve the minutes of the November 23, 2010, special and regular joint meetings of the Redevelopment Agency. BACKGROUND The minutes from the previous City Council and Redevelopment Agency meetings are submitted for approval. ALTERNATIVE ACTIONS Amendments to the minutes may be approved as necessary. FISCAL IMPACT None by this action. ATTACHMENTS Minutes APPROVED CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF JOINT SPECIAL MEETING 5:00 P.M. MINUTES OF JOINT REGULAR MEETING 6:00 P.M. NOVEMBER 23, 2010 CALL TO ORDER Mayor/Chair Weste called to order the special meeting at 5:04 p.m. ROLL CALL All Councilmembers/Agencymembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Joseph Montes, Assistant City Attorney/Assistant Agency Counsel, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION Government Code Section 54956.9(a) Case Name: In re RFI Realty, Inc., et al. US Bankruptcy Court, District of Arizona Case No. 2-04-BK-10486-CGC Case Name: Save Our Library, et al, Plaintiffs, v. City of Santa Clarita, et al Los Angeles Superior Court, North Valley District Case No. PC049312 Case Name: Save Our Library, Inc., Plaintiff v. City of Santa Clarita, et al., Defendants Los Angeles Superior Court, North Valley District Case No. PC049470 Case Name: Edward M. Shain, Plaintiff v. City of Santa Clarita, et al, Defendants Los Angeles Superior Court, North Valley District Case No. PC049574 CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 Agency Negotiator: City Manager or designee Unrepresented Employees: All positions not represented by SEIU Local 721 z Government Code Section 54957.6 Agency Negotiator: City Manager or designee Represented Employees: All positions represented by SEIU Local 721 RECESS AND RECONVENE Mayor/Chair Weste recessed the meeting to Closed Session at 5:05 p.m. and reconvened the meeting at 6:08 p.m. ASSISTANT CITY ATTORNEY/ASSISTANT AGENCY COUNSEL ANNOUNCEMENT Joseph Montes, Assistant City Attorney/Assistant Agency Counsel, announced that with regard to the Edward M. Shain v. City of Santa Clarita matter listed on the closed session agenda, the City Council voted unanimously to authorize the City Attorney and Burke, Williams & Sorensen to defend the City in this action. ADJOURN Mayor/Chair Weste adjourned the meeting at 6:09 p.m. INVOCATION Councilmember Ferry gave the invocation. CITY CLERK'S ANNOUNCEMENT Sarah Gorman, City Clerk, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. CALL TO ORDER Mayor/Chair Weste called to order the regular joint meeting of the City Council/Redevelopment Agency at 6:12 p.m. ROLL CALL All Councilmembers/Agencymembers were present. FLAG SALUTE Boy Scout Pack 490, Den 8 led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Kellar, second by Ender, to approve the agenda, pulling Item 6 for a separate vote. Hearing no objections, it was so ordered. Meeting Minutes 2 November 23, 2010 3 AWARDSIRECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Weste and Councilmembers presented Fire Chief P. Michael Freeman with a key to the City in. recognition of all of his hard work, leadership, and achievements. Mayor Weste and Councilmembers presented a California on Location Award certificate to Gus Pivetti and Toi Chisom. PRESENTATIONS TO THE CITY There were none. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Ender commented on youth sports in the community and requested that staff prepare a hometown hall of fame for youth sports; discussed contributions to local charities and discussed a banner on the City's website for Help for the Holidays. Councilmember Ferry discussed the November 12 open space dedication of Elsmere Canyon and the extent of the open area, and thanked Mayor Pro Tem McLean, Mayor Weste and staff for all the work on the project. Councilmember Kellar discussed the successful Festival of Trees event for the Boys and Girls Club; discussed a Church of the Canyons program for veterans; discussed a Master Chorale Rogers and Hammerstein program and the group's upcoming programs; discussed the new Every Road Covenant Church in the City; complimented all involved in the Veteran's Day Program and Veterans Historical Plaza; and discussed an upcoming Memorial Day program. Mayor Pro Tem McLean discussed attending the Los Angeles County Library Commission meeting with Darren Hernandez, and discussed a proposal from the County Library Commission regarding taxes; requested that persons make donations to the Food Pantry and the Senior Center; discussed an open house at the homeless shelter on November 30 and requested help for the shelter; requested that persons use reusable bags; thanked residents who speak with her about the City; and wished everyone a happy Thanksgiving. Mayor Weste discussed the groundbreaking of the Community Garden at Central Park on December 3; discussed the Festival of the Trees; discussed the shelter's open house on November 30 and stated that the shelter would appreciate donations; discussed the Henry Mayo Newhall Memorial Hospital annual community tree lighting on December 5; and discussed adoptions of pets from shelters. ITEM 1 CONSENT CALENDAR APPOINTMENT OF NEWHALL REDEVELOPMENT COMMITTEE MEMBERS The Redevelopment Agency appoints members to serve on the Newhall Redevelopment Committee (NRC). The NRC reviews, advises, and makes recommendations to the Redevelopment Agency on redevelopment issues affecting the redevelopment area. The City Meeting Minutes 3 November 23, 2010 Council and Redevelopment Agency are to appoint three (3) Newhall Redevelopment Committee Members to serve 4 year terms each to begin January, 2011 and expire January, 2015. ITEM 2 CONSENT CALENDAR CITY AND REDEVELOPMENT AGENCY ENTER INTO AN ASSIGNMENT AND ASSUMPTION AGREEMENT FOR LAND ACQUISITION WITH THE RELATED COMPANIES, AND AN EXCLUSIVE NEGOTIATION AGREEMENT WITH THE RELATED COMPANIES AND NATIONAL COMMUNITY RENAISSANCE The proposed Assignment and Assumption Agreement allows the City to assume the purchase agreement and complete the acquisition using Community Development Block Grant funds and RDA affordable housing set-aside funds. The proposed Exclusive Negotiation Agreement is for the development of a Development and Disposition Agreement for a future project using the Caltrans parcel (APN 2833-016-037) and the Jang parcel (APN 2833-016-900). City Council: Authorize the City Manager to enter into an agreement for the acquisition of 23652 Newhall Avenue, Santa Clarita 91321, APN 2833-016-037; authorize the transfer of $345,000 from Account 13331-5161.001 to Account 13331-5201.004; authorize the expenditure of $293,123 from Account 13331-5201.004; and authorize the City Manager or designee to execute all required documentation to complete the land acquisition and enter into an Exclusive Negotiation Agreement with the Related Companies and National Community Renaissance. Redevelopment Agency: Authorize the Executive Director to enter into an agreement for the acquisition of APN 2833-016-037; appropriate $440,877 from Fund Account 391 to Account 13401-5201.004; authorize the expenditure of $440,877 from Account 13401- 5201.004 for land acquisition; and authorize the Executive Director or designee to execute all required documentation to complete the land acquisition and enter into an Exclusive Negotiation Agreement with The Related Companies and National Community Renaissance. ITEM 3 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. City Council: Approve the minutes of the November 9, 2010, special and regular joint meetings of the City Council. Redevelopment Agency: Approve the minutes of the November 9, 2010, special and regular joint meetings of the Redevelopment Agency. Meeting Minutes 4 November 23, 2010 ITEM 4 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council to determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. ITEM 5 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE FOR MASTER CASE 10-069, SPECIFIC PLAN AMENDMENT 10-004, TO MODIFY THE DOWNTOWN NEWHALL SPECIFIC PLAN TO ESTABLISH GUIDELINES ALLOWING FOR OUTDOOR DINING WITHIN THE PUBLIC RIGHT OF WAY IN THE URBAN CENTER ZONE OF THE DOWNTOWN NEWHALL SPECIFIC PLAN AREA Second reading for an ordinance modifying the Newhall Specific Plan to allow outdoor dining within the public right of way. City Council to adopt Ordinance No. 10-14 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 10-069, CONSISTING OF SPECIFIC PLAN AMENDMENT 10-004, AMENDING THE DOWNTOWN NEWHALL SPECIFIC PLAN (DNSP) TO MODIFY SECTION 4.2.020 AND ADD SECTION 4.7 MAIN STREET OUTDOOR DINING GUIDELINES." ITEM 6 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE FOR MASTER CASE 10-070, UNIFIED DEVELOPMENT CODE (UDC) AMENDMENT 10-005, TO MODIFY THE UDC TO ESTABLISH DEVELOPMENT STANDARDS FOR THE OUTDOOR DISPLAY OF MERCHANDISE ON COMMUNITY COMMERCIAL ZONED PROPERTIES WITHIN THE REDEVELOPMENT AREA (RDA) OF THE CITY OF SANTA CLARITA Second reading for the adoption of an Ordinance modifying the Unified Development Code in the Redevelopment Area. City Council to adopt Ordinance No. 10-15 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 10-070, CONSISTING OF UNIFIED DEVELOPMENT CODE (UDC) AMENDMENT 10-005, AMENDING THE UDC TO ESTABLISH DEVELOPMENT STANDARDS FOR THE OUTDOOR DISPLAY OF MERCHANDISE ON COMMUNITY COMMERCIAL ZONED PROPERTIES WITHIN THE REDEVELOPMENT AREA (RDA) OF THE CITY OF SANTA CLARITA." Motion by Ender, second by McLean, to approve Consent Calendar Item 6. On roll call vote: Ayes: Ender, McLean, Ferry, Weste Noes: Kellar Absent: None Motion carried. Meeting Minutes 5 November 23, 2010 (� ITEM 7 CONSENT CALENDAR CROSS VALLEY CONNECTOR GOLDEN VALLEY ROAD BRIDGE OVER THE SANTA CLARA RIVER PROJECT 54013 - PROJECT ACCEPTANCE This project is the final segment of the Cross Valley Connector, which provides a direct connection between Interstate 5 and State Route 14. The Golden Valley Road Bridge over the Santa Clara River consists of two 1,100 feet long northbound and southbound bridges. Both bridges have three lanes with a Class I trail on the southbound bridge. City Council to accept the completion of the Cross Valley Connector Golden Valley Road Bridge Over the Santa Clara River, Project S4013; direct the City Clerk to file the Notice of Completion; direct staff to release the retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law; authorize payment in the amount of $300,000 from Expenditure Account S4013229-5161.001 to Newhall Land as reimbursement for work completed to expedite the project; adopt Resolution No. 10-90 consenting to a loan of $2,000,000 from Bouquet Canyon Second Access Bridge and Thoroughfare Fund to the Bouquet Canyon Bridge and Thoroughfare District; authorize the appropriation of $29,304 from Landscape Maintenance District Fund Balance 354 to Expenditure Account 54013354-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR AMENDMENT TO THE CITY'S RECORDS RETENTION SCHEDULE In 2005, the City Council adopted a resolution that requires the Retention Schedule to be reviewed and brought before the City Council for approval no less than once every five years. City Council to adopt Resolution No. 10-91 approving amendments to the City of Santa Clarita Records Retention Schedule. ITEM 9 CONSENT CALENDAR LOCAL APPOINTMENTS LIST Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions and committees which are appointed by the City Council and the Redevelopment Agency. City Council: Approve the Local Appointments List, and designate the Valencia Public Library to receive a copy of the list. Redevelopment Agency: Approve the Local Appointments List, and designate the Valencia Public Library to receive a copy of the list. Meeting Minutes 6 November 23, 2010 7 ITEM 10 CONSENT CALENDAR CHECK REGISTER NO. 22 Approval of the Check Register. City Council to approve and ratify for payment the demands presented in Check Register No. 22. Motion by Ferry, second by Kellar, to approve the Consent Calendar, pulling Item 6 for a separate vote. On roll call vote: Ayes: Kellar, McLean, Ferry, Ender, Weste Noes: None Absent: None Motion carried. ITEM 11 PUBLIC HEARING SECOND READING AND ADOPTION OF AN ORDINANCE ADOPTING CALIFORNIA CODE OF REGULATIONS TITLE 24 PARTS 1 THROUGH 12, ALSO KNOWN AS THE 2010 CALIFORNIA BUILDING CODES WITH LOCAL AMENDMENTS, AND CREATING TWO NEW TITLES IN THE SANTA CLARITA MUNICIPAL CODE Mayor Weste opened the public hearing. Sarah Gorman, City Clerk, stated that all notices required have been provided. Council consensus to waive staff presentation. Mayor Weste closed the public hearing. Motion by Kellar, second by Ender, for the City Council to adopt Ordinance No. 10-16 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22 OF THE SANTA CLARITA MUNICIPAL CODE AND ADDING TWO NEW TITLES TO THE SANTA CLARITA MUNICIPAL CODE, TITLE 24 CITY ENERGY CONSERVATION CODE AND TITLE 25 CITY GREEN BUILDING STANDARDS CODE, AND ADOPTING BY REFERENCE THE 2010 CALIFORNIA BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, FIRE, AND GREEN BUILDING STANDARDS CODES WITH CERTAIN APPENDICES AND AMENDMENTS." On roll call vote: Ayes: McLean, Ferry, Ender, Kellar, Weste Noes: None Absent: None Motion carried. Meeting Minutes 7 November 23, 2010 ITEM 12 UNFINISHED BUSINESS NOMINATION AND APPOINTMENT OF CITIZENS PUBLIC LIBRARY ADVISORY COMMITTEE Darren Hernandez, Deputy City Manager, advised that at the regular meeting of October 12, 2010, the City Council directed the City Clerk to post and publish a notice requesting volunteers to serve on the Citizens Public Library Advisory Committee. The purpose of the Committee is to assist with conducting the community needs assessment and developing the long range strategic plan for the City of Santa Clarita Municipal Library System. Addressing the Council on this item was James McGuire; Cam Noltemeyer; Deanna Hanashiro; Carole Lutness representing the SCV Fair Elections Committee; and Lynne Plambeck representing SCOPE. The Councilmembers discussed the Committee. Councilmember Kellar discussed increasing the number of committee members and Councilmember Ferry discussed the possible usage of alternates for the committee. In response to concerns expressed by Mayor Pro Tem McLean, Ken Pulskamp provided information. Motion by McLean, second by Kellar, for the City Council to approve nominees recommended by the Library Ad Hoc Committee to serve on the Citizens Public Library Advisory Committee and allow the Library Ad Hoc Committee to add members as necessary. On roll call vote: Ayes: Ferry, Ender, Kellar, McLean, Weste Noes: None Absent: None Motion carried. ITEM 13 UNFINISHED BUSINESS AD HOC RECYCLING FACILITY SITE SELECTION CITIZEN COMMITTEE RECOMMENDATIONS Robert Newman, Director of Public Works, advised that as part of the Franchise Agreement, Burrtec Waste Industries, Inc., is required to construct and operate a recycling facility. At the City Council's request, an Ad Hoc Recycling Facility Site Selection Citizen Committee was formed to recommend potential sites for the recycling facility. The committee developed a list of criteria, weighted the criteria, submitted potential sites, and then prioritized the sites for a recycling facility. In response to an inquiry from Councilmember Ender, Robert Newman, Director of Public Works provided additional information. Meeting Minutes 8 November 23, 2010 9 Addressing the Council on this item was Marcia McAdams; David Morrow; Cam Noltemeyer representing SCOPE (submitted material); Alan Ferdman representing the Canyon Country Advisory Committee; Carole Lutness representing SCV Fair Elections Committee; Lynne Plambeck representing SCOPE; and Deanna Hanashiro (submitted material). Five written comments were received on the item. Motion by Kellar, second by Ferry, for the City Council to provide direction to Burrtec Waste Industries, Inc., to pursue the purchase of one of the top three sites for a recycling facility based upon the recommendations of the Ad Hoc Recycling Facility Site Selection Citizen Committee: Hondo Oil Refinery, Gate King Industrial Park, or Saugus Industrial Center/Keysor Century. On roll call vote: Ayes: Ender, Kellar, McLean, Ferry, Weste Noes: None Absent: None Motion carried. ITEM 14 NEW BUSINESS AMENDMENT NO. 2 TO LEASE NO. 73694, CANYON COUNTRY JO ANNE DARCY LIBRARY, 18601 SOLEDAD CANYON ROAD, CITY OF SANTA CLARITA Ken Striplin, Assistant City Manager, advised that on July 10, 2001, the City Council approved Lease No. 73694 to lease the Canyon Country Jo Anne Darcy Library to the County of Los Angeles. Lease Amendment No. 1 was signed on July 30, 2009. Proposed Lease Amendment No. 2 provides terms and conditions for the completion of the expansion of the Canyon Country Jo Anne Darcy Library. Addressing the Council on this item was Alan Ferdman; Carole Lutness regarding SCV Fair Elections Committee; and Cam Noltemeyer. Councilmember Ender requested that staff monitor where Los Angeles County spends the collected tax monies. In response to Council comments, Assistant City Manager Ken Striplin provided additional information. Motion by Ferry, second by Ender, for the City Council to authorize the City Manager or designee to sign, subject to City Attorney approval, Amendment No. 2 to Lease No. 73694, Canyon Country Jo Anne Darcy Library, 18601 Soledad Canyon Road, City of Santa Clarita; authorize a loan in the amount of $622,600 from the General Fund Capital Projects Reserve to the Public Library Fund at an interest rate equal to the rate of return on investments of the City's cash and investment portfolio and to be repaid at such time as is possible by the Public Library Fund; and appropriate said amount within Fund 309. Meeting Minutes 9 November 23, 2010 •O On roll call vote: Ayes: Kellar, McLean, Ferry, Ender, Weste Noes: None Absent: None Motion carried. PUBLIC PARTICIPATION Addressing the Council at this time was Marshall Paster regarding mobile home rent; Richard Green regarding softball league registration fees; Alan Ferdman representing the Canyon Country Advisory Committee regarding the holiday season; Lisa Robertiello regarding support of veterans and families (submitted materials); David Gauny regarding the library; and Cam Noltemeyer regarding public safety and funding issues. STAFF COMMENTS Mr. Pulskamp responded to concerns raised by Mr. Paster, Mr. Green, Mr. Gauny, and Ms. Noltemeyer. After Council discussion, Mayor Weste directed staff to review the issue raised by Mr. Green, and Council concurred. Councilmember Ender thanked Ms. Robertiello and welcomed the opportunity to expand the activities geared toward veterans and families. Mayor Weste and Councilmember Ferry requested that staff speak to the mobile home park owner regarding Mr. Paster's concern. ADJOURNMENT Mayor/Chair Weste adjourned the meeting at 9:01 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, December 14, 2010, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. uM-717-11 ATTEST: CITY CLERK I ONov23m.doc Meeting Minutes 10 November 23, 2010 11