HomeMy WebLinkAbout2010-09-14 - AGENDA REPORTS - OUTDOOR LIGHT RETROFIT ARRA (2)CONSENT CALENDAR
Agenda Item•
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
Curtis Nay
DATE: September 14, 2010
SUBJECT: OUTDOOR LIGHTING RETROFIT, PROJECT R0005 AND
DEPARTMENT OF ENERGY BLOCK GRANT DE SC003068,
AMERICAN RECOVERY AND REINVESTMENT ACT - AWARD
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
RECOMMENDED ACTION
1, City Council approve the plans and specifications and award the construction contract for the
Outdoor Lighting Retrofit, Project R0005, to Taft Electric Company in an amount not to
exceed $741,569 including contingency.
2. Continue revenues in Revenue Account 229-4424.012 by $100,826 from Fiscal Year 2009-10
and continue the appropriation of $94,141 to Expenditure Account R0005229-5161.001 from
Fiscal Year 2009-10 to Fiscal Year 2010-11.
3. Authorize staff to proceed with elimination of the Volume Based Rate Waste Program and
direct that grant funds in the amount of $106,208, currently held in Expenditure Account
R0005229-5161.001, be used for this project.
4. Authorize the appropriation of $70,000 from available funds in the Special Maintenance
District Ad Valorem Fund 354 to Expenditure Account R0005354-5161.001 for installation
of new lighting on Cedar Valley Drive Bridge over State Route 14.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
On June 9, 2009, the City Council approved the resolution authorizing the City to apply for the
Energy Efficiency and Conservation Block Grant (EECBG) to the United States Department of
Energy (DOE) through the American Recovery and Reinvestment Act (ARRA).
A PROVED
On December 14, 2009, the DOE approved the $1,565,800 EECBG City award. Included in the
grant was $623,492 for the Outdoor Lighting Retrofit project, $106,208 for a Volume Based Rate
Waste Program, $520,230 for the energy -efficiency portions of the Newhall Library, and
$315,870 for the Green Energy Program.
The DOE requires all grantees spend 20 percent of the EECBG funds by September 30, 2010.
This is the only project currently poised to meet the September 30 timeline. In light of these DOE
spending requirements, staff recommends redirecting the grant amount of $106,208 from the
Volume Based Rate Waste Program to the Outdoor Lighting Retrofit. Staff anticipates procuring
fixtures by September 30 to meet the DOE funding requirements.
An invitation to bid was prepared, published three times (July 6, July 9, and July 11, 2010), and
noticed to the City's Web site. Plans and specifications were also sent to area plan rooms. Two
bids were submitted to the City and opened by Purchasing on August 19, 2010. The results of the
bid are shown below:
Company Name Location Base Bid Amount
Taft Electric Company Ventura, CA $366,482
Republic Intelligent Transportation Services, Inc. Anaheim, CA $369,265
The contract documents contained a base bid and two separate alternates. As required in the
project bid documents and consistent with the bid amounts received from the contractors, the
basis for awarding this project was determined to be the base bid only. Staff recommends the
contract be awarded to Taft Electric Company, the lowest responsive base bidder. Taft Electric
Company possesses a state contractor's license and is in good standing with the Contractors State
License Board. The bid from Taft Electric Company was reviewed for accuracy and conformance
to the contract documents and was found to be complete. The project construction award to Taft
Electric Company is not to exceed the available construction budget of $741,569, including
contingency. Staff included additional locations for the project as bid alternates (see attached
list). The City will add selected locations of work as described in the alternates via contract
change order. The additional work would include the retrofitting of lighting in other City parks
and facilities not identified in the base bid.
Also included in the base bid locations is the Cedar Valley Way Bridge over State Route 14 with
Golden Valley Ranch Tract 52414, which was approved to open by the City Council on
January 24, 2002. However, the California Department of Transportation (Caltrans) requires the
City to install lighting on the bridge before the City may obtain an encroachment permit to open
the bridge. All work associated with installing lighting on Cedar Valley Way Bridge is to be
financed by Special Maintenance Districts funds, not EECBG funds.
Expenditures in the amount of $35,465 are anticipated for construction management support,
staff oversight, labor compliance services, inspection services, and miscellaneous project
administration costs.
The project is estimated to save 192,941 kilowatts per year. Southern California Edison (SCE)
also offers discounted rates and rebates for lighting retrofitted with energy efficient lighting. The
SCE rebate for the outdoor induction retrofit is estimated to equal $9,647 and the potential
energy savings from the project is estimated to reduce the City's SCE bill by $25,023 annually.
In addition to the reduction in energy use and operating costs, maintenance costs will also
decrease. The life expectancy of the proposed induction lighting is four times longer (100,000
hours versus 24,000 hours for a high-pressure sodium light).
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
In Fiscal Year 2009-10, funds in the amount of $729,700 for the Outdoor Lighting Retrofit and
Volume Based Trash Rate were appropriated to Expenditure Account R0005229-5161.001.
Requested continuance of unencumbered funds in the amount of $94,141 from 2009-10 to
2010-11 Expenditure Account R0005229-5161.001 and revenue in the amount of $100,826 from
2009-10 to 2010-11 Revenue Account 229-4424.012 does not increase the original project
budget. These actions also do not exceed the EECBG funds.
The additional requested appropriation of $70,000 from the Special Maintenance Districts Ad
Valorem Fund 354 will adequately provide for bridge lighting expenses for Cedar Valley Way
Bridge as required by Caltrans and does not effect the EECBG Grant funding, nor the grant
spending requirements.
ATTACHMENTS
List of Locations
Location Map
VU
OUTDOOR LIGHTING RETROFIT, PROJECT R0005
LIST OF LOCATIONS
BASE BID LOCATIONS
Begonias Lane Park
Bouquet Canyon Park
Bouquet Canyon Road Bridge over the Santa Clara River
Canyon Country Park
Cedar Valley Way Bridge over State Route 14
City Hall
Creekview Park
Golden Valley Road Bridge over Soledad Canyon Road
Magic Mountain Parkway Bridge over the South Fork River
McBean Parkway Bridge over Interstate 5
Newhall Park
Oak Springs Canyon Park
Pamplico Park
Railroad Avenue Bridge over Newhall Creek
Soledad Canyon Road Bridge over the Santa Clara River
Valencia Boulevard Bridge over Interstate 5
Valencia Glen Park
Via Princessa Road Bridge over Railroad Avenue
Whites Canyon Bridge over the Santa Clara River
Whites Canyon Bridge over the Railroad
ALTERNATE LOCATIONS
Almendra Park
Bridgeport Park
Central Park
Circle J Ranch Park
Public Works Corporate Yard
Newhall Metrolink Station and Community Center
North Oaks Park
Old Orchard Park
Santa Clarita Sports Complex
Todd Longshore Park
Valencia Heritage Park
Valencia Meadows Park
Veteran's Plaza
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