HomeMy WebLinkAbout2010-11-09 - AGENDA REPORTS - PASSENGER COUNTER CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: 77
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
November 9, 2010
Adrian Aguilar
AWARD CONTRACT FOR THE PURCHASE AND
INSTALLATION OF A PASSENGER COUNTER SYSTEM FOR
THE CITY'S TRANSIT FLEET
Administrative Services
RECOMMENDED ACTION
City Council award a contract to Urban Transportation Associates, Inc. for the purchase,
installation, and integration of an automatic passenger counter system for the City's transit
fleet in the amount of $319,449, and authorize a contingency of 10% of the award or $31,945
for a total amount of $351,394 from account 12400-5201.003.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
As part of the City's efforts to improve the quality of the transit services and improve data
reliability, staff is seeking to install an automatic passenger counter system that would integrate
with the City's Transit Information Network (TIN). This functionality was originally included in
the design specifications but removed during best and final negotiations in an effort to lower the
overall project costs. Through the federal stimulus program, the City applied and received
funding to add this technology to the City's transit fleet.
The system will provide real-time passenger count data, allow City staff to analyze route
productivity, and determine the frequency with which each stop in the system is used. Currently,
this type of data is collected manually with low frequency. The ability to collect and analyze data
over an extended period of time on all routes is valuable during the planning process.
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The system will also significantly reduce the staff time needed to prepare and submit federally
required ridership and productivity reports.
An invitation to bid was prepared and published two times (July 28 and August 1, 2010). The
notice was forwarded to the Chamber of Commerce and Valencia Industrial Association and 10
suppliers on file. The bid was posted on the City's website and downloaded by 17 companies.
Three suppliers submitted bids opened by Purchasing on September 20, 2010, and the results of
the bids are shown below:
Company
Urban Transportation Associates, Inc
Dilax Systems Inc
Eurotech Inc
Bid Amount
$319,448.52
$338,819.84
$378,075.90
Location
Cincinnati, OH
Quebec Canada
Columbia, MD
The Invitation to Bid was conducted in compliance with federal procurement standards which
prohibit the application of the support of local businesses program. Staff reviewed the bid
response and determined the submission met the requirements of the bid and finds Urban
Transportation Associates, Inc. to be the lowest responsive, responsible bidder.
ALTERNATIVE ACTION
Other action as determined by the City Council
FISCAL IMPACT
The requested funds have been budgeted and are available in account 12400-5201.003.
The total cost of the project will be covered by federal ARRA stimulus funds, and no General
Fund dollars will be used.