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Home My WebLink About2010-05-11 - AGENDA REPORTS - SAFE ROUTES TO SCHOOL (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT Agenda Item CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by May 11, 2010 Curtis Nay 10 SAFE ROUTES TO SCHOOL INFRASTRUCTURE, PROJECT T0030 - AWARD CONSTRUCTION CONTRACT AND CONSTRUCTION SUPPORT CONTRACTS Public Works RECOMMENDED ACTION 1. City Council approve the plans and specifications for the Safe Routes to School •Infrastructure, Project T0030. 2. Find the bid of Pivot Group, Inc., to be non-responsive and award the construction contract to R.C. Becker & Son, Inc., in the amount of $328,222, plus a 20 percent contingency in the amount of $65,644, for a total not to exceed $393,866. Award the quality assurance construction materials and inspection services contract to Fugro West, Inc., in the amount of $14,000. 4. Authorize an additional expenditure in the amount of $40,000 from Expenditure Account T0030229-5161.001 for independent quality assurance services, labor compliance services, staff oversight, construction engineering, survey, inspection, and miscellaneous project administration costs. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. FIX= XCIM • 00 The Safe Routes to School Infrastructure project consists of the construction of physical improvements at crossings near Mitchell Elementary School, Rosedell Elementary School, and Peachland Elementary School. The goal of this project is to enhance students' safety by reducing GPPROVED the speed of vehicles near school grounds and increasing the visibility of school crossings. The improvements will also allow students to safely walk and bike to school. This project received support from the selected schools. Work under this project includes restriping crosswalks, replacing existing signage with oversized fluorescent yellow -green signage, widening sidewalks, and constructing bulb -outs at selected school crossings. Bulb -outs are traffic -calming features that narrow the street by widening the sidewalk at crossings, thereby reducing traffic speeds and shortening the crossing distance. This project is federally funded under the Safe Routes to School Program. On February 30, 2010, the City received authorization from the California Department of Transportation to proceed with a call for bids and construction. The City issued a Notice Inviting Bids on March 18, 2010. On April 20, 2010, the City's Purchasing Division received the following bids for the project: Company Pivot Group, Inc. R.C. Becker & Son, Inc. C.A. Rasmussen Southland Construction Berry General Engineering Chaperral Construction Location Bid Amount Burbank, CA $312,595.90 Santa Clarita, CA $328,222.00 Santa Clarita, CA $358,476.90 Long Beach, CA $366,141.00 Ventura, CA $384,258.00 Oxnard, CA $392,885.00 After review of the bids, City staff determined that the bid proposal submitted by the apparent low bidder Pivot Group, Inc., was incomplete due to failure to submit signed Addendum 1 as required by the contract documents. Therefore, the bid was deemed non-responsive. The lowest responsive bid was submitted by R.C. Becker & Son, Inc., in the amount of $328,222. Staff recommends the project be awarded to R.C. Becker & Son, Inc. This contractor possesses a valid state contractor's license and is in good standing with the State Contractor's License Board. A Request for Proposal for quality assurance construction material testing and inspection services was sent to qualified consultants. The selection criteria for award of this contract included laboratory certification by Caltrans, ability to meet project timelines, and proper understanding of the required scope of work. Based on this selection criteria, staff selected Fugro West, Inc., located in Santa Clarita, California, as the most qualified consultant for this project. Adequate funds have been budgeted to provide for independent quality assurance services, labor compliance services, staff oversight, construction engineering, survey, inspection, and miscellaneous project administration costs. ALTERNATIVE ACTIONS Other action as determined by the City Council. IN FISCAL IMPACT Adequate grant funds are available and appropriated in Expenditure Account T0030229-5161.001. This .project is 100 percent funded by the Safe Routes to School Grant Program. ATTACHMENTS Location Map - Mitchell Elementary School Location Map - Peachland Elementary School Location Map - Rosedell Elementary School R MitcheIltommun R.. z U 1A VEDAg1 10.41 y O to gUR � m,�'i �i � gQ ��r✓H1GH x�" � � T tea. Of, s �fl 1v t q, q r lit a: � w V� ` SANTA CLARITA ¢:a + Mitchell Community W Wo ' School SARITA.AV� Legend 0 N0 740 # Mitchell Community School Pamel data' Copyngrd j—Y 2010, Feat O " Building footprints CamtydILmA jNaa.Alingmamem , ' Map mp—ImW w h perm we gmmad LOSTCANYON Parcel outlines byTI— Sm. Maps (Capyrgh12009). Qr1� r City boundary Tlr Clly of san a as !a does nd wxmnl GPa�I. m;N,«Rro�a 6m�aa ` Water Sq p } &Up peeprod by' Cb d Saha Clema �Q.Dl GIs 0114 — smog HAPPY VALLEY DR ,n L va-I ME, MKIIIE h" LYONS AV ,n L va-I ME, MKIIIE h" KNOLLS PL HEATHER SANTA CZAR ITA Peachland Elementary School N L.Ipnd a zoo mo 2Z P arhland Elementary School 0 P:.Iouflines P-1 data Copynght January 2010. C.Laty of Ua An"., AJI nghl. .1—ed W Building footprints City boundary Map rap�ad � W—.— gra-d bYTWnaaB= Maps(CopyngInI2009), The Cly of San% Clanta does W —ant ft a—my of lee dam and — no latifity fo, any anon, or —ons. Map mPa,adby ckyofSena palm GIS DnA.- I- — j , :v — �BWHI�'I'E G YVONNE AV IIEI r] 14, � # 4001 �► 9 """SANTA CLARM Rosedell Elementary School =- N Legend Fae� :j City boundary F-mMde :Cop"NJ—Y2010. CaWyofl Angeee.Allrgh92esa— Building footprints We rep2o Bmap wm pammelon 12009), E::] Parcel elosParcel outlines eyin.M:(copy2gmzoos). Rosedell Elementary School T 0cwo1sa09Gamado0eoawa0am b 0cwrecy of V9 Oa9 ab aeumes no IaAllry I« arty «mrs « om�svons. Wp Wpared MCRy of Santa C1— GIS Dms,on