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HomeMy WebLinkAbout2010-05-11 - AGENDAS - REGULAR (2)CITE' OF SANTA CI.,ARITA CITE' COUNCIL REGULAR MEETING Tuesday, May 11, 2010 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY White Ribbon Week PRESENTATIONS TO THE CITY None COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. 2 CONVENE SANTA CLARITA REDEVELOPMENT AGENCY JOINT CITY COUNCIL / REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION CONSENT CALENDAR CC/SCRDA I. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve minutes of the February 10 and February 23, 2010 special meetings and the April 27, 2010 special and regular meetings of the City Council. Redevelopment Agency: Approve the minutes of the January 26, 2010, regular meeting of the Redevelopment Agency. CC/SCRDA 2.COMMISSION/PANEL VACANCIES - Terms of various Planning Commissioners, Parks, Recreation & Community Services Commissioners, Arts Commissioners, and Open Space Preservation District Financial Accountability and Audit Panelmembers (FAAP) will expire on July 31, 2010, and terms of various Newhall Redevelopment Committee members will expire in January 2011. This item will initiate the process to fill these vacancies. RECOMMENDED ACTION: Declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation'District Financial Accountability and Audit Panel (FAAP), and Newhall Redevelopment Committee, and approve the recruitment process. 3 UNFINISHED BUSINESS CC/SCRDA 3. OLD TOWN NEWHALL LIBRARY PROJECT F2007 - APPROVE THE ARCHITECTURAL DESIGN, AWARD CONSTRUCTION CONTRACT FOR THE DEMOLITION OF CONCRETE SLABS AND ROUGH GRADING, AND ADOPT RESOLUTIONS AS REQUIRED BY SECTION 33445 OF THE CALIFORNIA REDEVELOPMENT LAW - Approve the architectural design and award the demolition of concrete slabs and rough grading for the Old Town Newhall Library Project F2007, and adopt resolutions as required by California Redevelopment Law. RECOMMENDED ACTION: City Council: Approve the architectural design for the Old Town Newhall Library and adopt a resolution consenting to payment being made by the Redevelopment Agency of the City of Santa Clarita (Agency) for the demolition of concrete slabs and rough grading, historic preservation services, geotechnical and soil testing services, and construction staking pertaining to the Newhall library site, and making the findings required by Section 33445 of the California Redevelopment Law to pennit use of Agency funds to provide for the construction of a public library. Redevelopment Agency: Approve the architectural design for the Old Town Newhall Library; adopt a resolution of the Agency requesting consent from the City Council to use Agency funds for the demolition of concrete slabs and rough grading, historic preservation services, geotechnical and soil testing services, and construction staking pertaining to the Newhall library site, and making the findings required by Section 33445 of the California Redevelopment Law to permit use of Agency funds to provide for the construction of a public library; find the bids of Cobalt Construction Company and Fran -Bar General Engineering Contractors to be non-responsive and award the construction contract to R.C. Becker and Son, Inc., in the amount of $257,834 and authorize a contingency of $39,000 for a total amount of $296,834; approve the plans and specifications for the demolition of concrete slabs and rough grading for the Old Town Newhall Library project; authorize an increased expenditure of $25,000 to Allan E. Seward Engineering Geology, Inc., for geotechnical and soil testing service during construction; authorize an increased expenditure of $20,000 to Pinnacle Land Surveying, Inc., for construction staking; authorize an increased expenditure of $50,000 for staff management, inspection, labor compliance, and oversight; appropriate funds in the amount of $391,834 from the Redevelopment Agency Non -Housing fund balance to Expenditure Account F2007390-5161.001; and authorize the Executive Director or designee to execute all documents, subject to the Agency Attorney approval. 0 ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RESUME CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. 5. CITY OF SANTA CLARITA'S FISCAL YEAR 2010-11 STATEMENT OF INVESTMENT POLICY - Per California Government Code Section 53646, the City Treasurer may annually present the City's Investment Policy to the City Council to reaffirm or make any changes to the existing policy. RECOMMENDED ACTION: Adopt the City of Santa Clarita's fiscal year 2010-11 Statement of Investment Policy, and direct staff to submit the policy to the Association of Treasurers United States and Canada (APT US&C) for certification in their annual award program. 6. SAFE ROUTES TO SCHOOL INFRASTRUCTURE, PROJECT T0030 - AWARD CONSTRUCTION CONTRACT AND CONSTRUCTION SUPPORT CONTRACTS - This project consists of the construction of physical improvements at crossings near Mitchell Elementary School, Rosedell Elementary School, and Peachland Elementary School. The goal of this project is to enhance students' safety by reducing the speed of vehicles near school grounds and increasing the visibility of school crossings. RECOMMENDED ACTION: Approve the plans and specifications for the Safe Routes to School Infrastructure, Project T0030; find the bid of Pivot Group, Inc., to be non-responsive and award the construction contract to R.C. Becker & Son, Inc., in the amount of $328,222, plus a 20 percent contingency in the amount of $65,644, for a total not to exceed $393,866; award the quality assurance construction materials and inspection services contract to Fugro West, Inc., in the amount of $14,000; authorize an additional expenditure in the amount of $40,000 from Expenditure Account T0030229-5161.001 for independent quality assurance services, labor compliance services, staff oversight, construction engineering, survey, inspection, and miscellaneous project administration costs, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. RESOLUTION SUPPORTING THE U. N. CONVENTION ON THE -RIGHTS OF THE CHILD - Resolution supporting the U.N. Convention on the Rights of the Child. RECOMMENDED ACTION: Adopt a resolution supporting the U.N. Convention on the Rights of the Child. 8. ZERO TOLERANCE POLICY- During the public participation at the City Council meeting on April 27, 2010, Mrs. Krissy McAfee addressed the City Council about heroin problem in Santa Clarita and related the circumstances under which her son, Trae Daniel Allen, died from a heroin overdose. She expressed the need to educate local youth about the effects of drug use and urged the City Council to help address this issue. Councilmember Ferry requested that an item be placed on the City Council agenda to request that the William S. Hart Union High School District Governing Board review and make changes to the existing Zero Tolerance policy as it relates to student drug/alcohol use. RECOMMENDED ACTION: Approve proposal to ask the William S. Hart Union High School District Governing Board to make changes to the District's Zero Tolerance policy as it relates to student drug/alcohol use. Appoint an ad hoc committee to work on this issue or ask representatives of the School Trustees -Council Committee to serve as representatives on behalf of the City Council. 0 9. SUBMISSION OF THE DRAFT 2010-2011 ANNUAL ACTION PLAN AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RECOMMENDATIONS - In order to receive the 2010-2011 CDBG entitlement funds, HUD requires the submission of an Annual Action Plan. The AAP shows how the City will use the 2010-2011 CDBG entitlement funds to meet the goals and priorities contained in the 2009-2013 Consolidated Plan. RECOMMENDED ACTION: Approve the Draft 2010-2011 Annual Action Plan (AAP) and the Community Development Block Grant (CDBG) funding recommendations contained therein, and authorize the City Manager or designee to execute all required documents, subject to the approval of the City Attorney. 10. CHECK REGISTER NO. 7 - Approval of the Check Register. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register No. 7. PUBLIC HEARINGS 11. INTRODUCTION AND FIRST READING OF AN ORDINANCE CREATING A TOURISM MARKETING DISTRICT (TMD) - The proposed Tourism Marketing District would add an assessment of two, percent to the daily rate at hotels in the Benefit Zone to be used for the sole purpose of marketing and enhancing Santa Clarita's image as a tourism destination. RECOMMENDED ACTION: Conduct the first public hearing and pass to a second reading an ordinance titled: "An Ordinance of the City of Santa Clarita establishing the Santa Clarita Tourism Marketing District (Business Improvement Area) and the Hotel Tourism Marketing Benefit Zone in the City." 7 PUBLIC PARTICIPATION ION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - in memory of Cameron Glover, Jeff Laird, and James F. Mello FUTURE MEETINGS A City Council Study Session will be held Tuesday, June 1, 2010, at 5:30 p.m. in the Century Room, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, May 25, 2010, at 6 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION ION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 6, 2010, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. n J Sarah P. Gorman, Esq. City Clerk Santa Clarita, California N.