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HomeMy WebLinkAbout2010-07-13 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, July 13, 2010 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Ender CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY R.J. Kelly and Richard Green for creating a free water conservation handbook, "SCV Colorful Landscapes for Water Conservation" Recognition of 90th anniversary of the women's right to vote proclamation PRESENTATIONS TO THE CITY Presentation by Fire Chief Regarding New Fire Stations Introduction of Rob Challinor, William S. Hart Union -High School District Superintendent, by Paul Strickland, President, Governing Board COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONVENE SANTA CLARITA REDEVELOPMENT AGENCY JOINT CITY COUNCIL / REDEVELOPMENT AGENCY CALL TO ORDER CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. CC/SCRDA 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve minutes of the June 22, 2010, special and regular meetings, and the June 28, 2010, special meeting of. the City Council. Redevelopment Agency: Approve the minutes of the June 22, 2010, regular meeting of the Redevelopment Agency. CC/SCRDA 2. EXTEND NOMINATION PERIOD FOR COMMISSION/PANEL VACANCIES - At the joint regular meeting of May 11, 2010, the City Council and Redevelopment Agency declared vacancies and set the application period for open positions on various commission and panels. RECOMMENDED ACTION: Extend the application period for the vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District (OSPD) Financial Accountability and Audit Panel, and the Newhall Redevelopment Committee to August 6, 2010; and direct City Clerk to republish the Notice of Vacancy. CC/SCRDA 3. ADOPT RESOLUTIONS ESTABLISHING PURCHASING POLICIES AND PROCEDURES - The Government Code requires local agencies adopt procedures for the procurement of goods and services. By this action the Agency will adopt the purchasing policies and procedures of the City of Santa Clarita. RECOMMENDED ACTION: Redevelopment Agency: Adopt a Resolution adopting public contracting and purchasing procedures; adopt a Resolution adopting the City of Santa,Clarita's Purchasing Policy Manual and adopt a Resolution adopting various purchasing -related policies. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. 5. STATE LEGISLATION - SB 974 (Steinberg) seeks to make two substantial changes to the Enterprise Zone program which would greatly decrease its value to employers as a means of funding an unrelated tax credit for providing vocational training. AB 2476 (Perez) proposes to modify the definition of the Targeted Employment Area hiring credits, raising the percentage threshold of low income persons living in an area from 51 % to 61 % in order for that area to qualify as a Targeted Employment Area. RECOMMENDED ACTION: Adopt the recommendation of the City Council Legislative Committee and direct staff to submit letters to appropriate Members of the California Legislature, in opposition to: SB 974 (Steinberg) and AB 2476 (Perez). Provide staffwith authorization to transmit a position of opposition to State legislation detrimental to the City's Enterprise Zone. 6. 2009-10 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECTS M0069, M1011, AND T0029 - PROJECT ACCEPTANCE - This program improved and upgraded the City's sidewalk and drainage system by removing and replacing the existing damaged concrete sidewalks and curb and gutter systems caused by tree root infiltration and pavement settlement. RECOMMENDED ACTION: Accept the completion of the 2009-10 Annual Concrete Rehabilitation Program, Projects M0069, M1011, and T0029; direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 7. 2009-10 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0071 - AWARD CONSTRUCTION CONTRACT - The Annual Overlay and Slurry Seal project is an integral part of the City's pavement management program and provides pavement and slurry seal asphalt maintenance treatments to selected City streets. RECOMMENDED ACTION: Approve the plans and specifications for the 2009-10 Annual Overlay and Slurry Seal Program, Project M0071; find the bid of Toro Enterprises, Inc., to be non-responsive and award the construction contract to Sully -Miller Contracting Company in an amount not to exceed $1;,018,577 including contingency; authorize an additional expenditure in the amount of $77,000 from Expenditure Account M0071306- 5161.001 to Pavement Engineering, Inc., for the annual citywide pavement inspection and the updates for the Pavement Management System; authorize the continuance of funds from Account M0071230-5161.001 in the amount of $408,838.96 from Fiscal Year 2009-10 to Fiscal Year 2010-11; authorize the following transfers: $111,972 from the 2010-11 Overlay, and Slurry Seal Program Account M0077230 -5161.00f to the 2009-10 Overlay and Slurry Seal Program Account M0071230-5161.001; and $709,766 from the 2010-11 Overlay and Slurry Seal Program Account M0077306-5161.001 to the 2009-10 Overlay and Slurry Seal Program Account M0071306-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. ASPHALT ROADWAY REHABILITATION PROJECT PHASE I AND II, PROJECTS M0072 AND M0073 - PROJECT ACCEPTANCE - The Asphalt Roadway Rehabilitation Project Phase I and II, Projects M0072 and M0073, augmented the City's pavement management program (funded by the American Recovery and Reinvestment Act) and added pavement asphalt maintenance treatments to selected City streets. RECOMMENDED ACTION: Accept the completion of the Asphalt Roadway Rehabilitation Project Phase I and II, Projects M0072 and M0073, Federal -Aid Projects ESPL-5450 (48 and 50); direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining retention 315 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. i 9. AUTHORIZE THE PURCHASE OF STREET NAME SIGNS FROM SAFEWAY SIGN COMPANY - OVERHEAD SIGN PROJECT C0029 - The final purchase of 111 street name signs will allow staff to complete the remaining sign installation for this project. RECOMMENDED ACTION: Authorize the purchase of 111 street name signs from Safeway Sign Company in the amount of $85,610, plus a 10 percent contingency of $8,561, for a total contract amount of $94,171, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5 10. RESOLUTION AUTHORIZING A FUNDING REQUEST FOR THE CALRECYCLE USED OIL PAYMENT PROGRAM — The City's Used Oil Collection Program used to be funded by an annual block grant from the state. The procedure has changed and the City must now apply for reimbursement of funds for the collection of used oil and oil filters through the newly created CalRecycle Used Oil Payment Program. RECOMMENDED ACTION: Adopt a resolution authorizing a funding request for the CalRecycle Used Oil Payment Program. 11. INTENTION TO VACATE SAN FERNANDO ROAD BETWEEN LYONS AVENUE AND 11TH STREET REQUIRED FOR THE CONSTRUCTION OF THE OLD TOWN NEWHALL LIBRARY — The vacation of San Fernando Road, from the northerly right-of-way line of Lyons Avenue to the southerly right-of-way line of 1 lth Street and the westerly right-of-way line of Railroad Avenue, is a prerequisite for construction of the Old Town Newhall Library, allowing for the relocation of underground utilities and removal 'of existing street improvements. RECOMMENDED ACTION: Adopt a resolution declaring its intention to order the vacation of San Fernando Road between Lyons Avenue and 11th Street/Railroad Avenue required for the construction of the Old Town Newhall Library; set August 24, 2010, as the date of the public hearing; and direct the City Clerk to publish a notice as required by Part 3 of Division 9 of the State of California Streets and Highways Code. 12. INTENTION TO VACATE SPRUCE STREET BETWEEN LYONS AVENUE AND -11TH STREET REQUIRED FOR THE CONSTRUCTION OF THE OLD TOWN NEWHALL LIBRARY — The vacation of Spruce Street, from the northerly right-of-way line of Lyons Avenue to 100 feet south of the southerly right-of-way line of 1 lth Street, is a prerequisite to construction of the Old Town Newhall Library, allowing for the relocation of underground utilities and removal of existing street improvements. RECOMMENDED ACTION: Adopt a resolution declaring its intention to order the vacation of a portion of Spruce Street between Lyons Avenue and 11 th Street required for the construction of the Old Town Newhall Library; set August 24, 2010, as the date of the public hearing; and direct the City Clerk to publish a notice as required by Part 3 of Division 9 of the State of California Streets and Highways Code. 13. ENGINEERING AND TRAFFIC SURVEYS TO ESTABLISH SPEED LIMITS ON NEWHALL RANCH ROAD AND GOLDEN VALLEY ROAD - Establish prima facie speed limits on currently unmarked segments of Newhall Ranch Road and Golden Valley Road (Cross Valley Connector). RECOMMENDED ACTION: Adopt a resolution establishing prima facie speed limits on each segment of Newhall Ranch Road and Golden Valley Road included in 2010 Engineering and Traffic Survey for the Cross Valley Connector Study (Study); direct the City Clerk to certify the Study; direct staff to implement the necessary signage changes brought about by this Study; and request the Sheriffs Department to continue the radar enforcement program on City streets and highways covered in this Study as soon as the signing changes are made. 14. TAX -SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATIONS 1050 AND 1052 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to property located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: Adopt the Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexations 1050 and 1052. 15. AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC TRANSPORTATION SERVICES FOR FISCAL YEAR 2010-11 - In August 1991, the City assumed responsibility for public transportation services in the Santa Clarita Valley from the County of Los Angeles Department of Public Works. In return, the County provides funds for service in the unincorporated areas. The Agreement is renewed annually. RECOMMENDED ACTION: Approve an Agreement with the County of Los Angeles to provide public transportation service in unincorporated areas in an amount not to exceed $2,300,000, and authorize, the City, Manager or designee to execute the Agreement, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval; Increase County Contributions revenue account 700-4425.001 by $207,766 to correctly reflect the $2,300,000 revenue to be received from the County of Los Angeles for public transportation services. 16. TAX -SHARING RESOLUTIONS FOR NEWHALL COUNTY WATER DISTRICT ANNEXATION NUMBERS 2008-15,2009-03 AND 2010-01 - The Newhall County Water District is a water purveyor within the District's service area. To provide water service to property located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: Approve three Joint Resolutions approving and accepting the negotiated exchange of property tax revenue resulting from "Newhall County Water District Annexation Nos. 2008-15, 2009-03, 2010-01" to the Newhall County Water District. 17. AMEND SANTA CLARITA MUNICIPAL CODE SECTION 11.68.020 - This item seeks to amend the Santa Clarita Municipal Code Section 11.68.020 to include a definition of Slap Tags. RECOMMENDED ACTION: Approve amendment to Santa Clarita Municipal Code Section 11.68.020, adding the definition of SlapTags to the City's Graffiti Ordinance. 18. APPROVE PROGRAM CHANGE TO THE OLD TOWN NEWHALL BUILDING IMPROVEMENT GRANT PROGRAM AS PART OF AMERICAN RECOVERY AND REINVESTMENT ACT - COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS - Funding is available to assist local businesses and property owners with improvements to existing buildings. This program was created as part of the 21 -Point Business Plan for Progress, approved by City Council in April 2009. Funding for this program comes from the Community Development Block Grant (CDBG) as outlined in the American Recovery and Reinvestment Act (ARRA). RECOMMENDED ACTION: Approve program change to the Old Town Newhall Building Improvement Grant Program to allow for grant awards up to $55,000 and direct staff to extend the project re -design process to August 30, 2010, for projects that were submitted by the March 1 deadline. 19. ACCEPTANCE OF RESIGNATION OF CITY ATTORNEY CARL K. NEWTON AND AUTHORIZATION TO APPOINT SUCCESSOR CITY ATTORNEY JOSEPH M. MONTES, BOTH TO BE EFFECTIVE JANUARY 1, 2011 - Upon the completion of twenty-three years of service as City Attorney, Carl K. Newton has elected to retire from the full-time practice of law. By way of a January 1, 2005, amendment to the Agreement for City Attorney Service, current Assistant City Attorney Joseph M. Montes shall be appointed City Attorney, effective January 1, 2011. RECOMMENDED ACTION: Accept the resignation of Carl K. Newton as City Attorney, to be effective January 1, 2011, and authorize the City Manager to execute amendment to the Agreement for City Attorney Service, dated January 1, 2005, between the City and Burke, Williams & Sorensen, to designate Joseph M. Montes as City Attorney, effective January 1, 2011. 20. CHECK REGISTER NO. 11 - Approval of the Check Register.. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register No. 11. PUBLIC HEARINGS 21. SECOND READING AND ADOPTION OF AN ORDINANCE ADOPTING BY REFERENCE TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO BUSINESS LICENSING - Santa Clarita Municipal Code amendment to the business license permit structure. RECOMMENDED ACTION: Conduct a public hearing, and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, AMENDING AND RESTATING CHAPTER 5.02 OF TITLE 5 OF THE CITY OF SANTA CLARITA MUNICIPAL CODE, WHICH ADOPTS BY REFERENCE TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO BUSINESS LICENSING REGULATIONS" ; and adopt a resolution establishing a schedule of business license fees for City services. 9 22. 2010 CONGESTION MANAGEMENT PROGRAM LOCAL DEVELOPMENT REPORT - The Congestion Management Program is a state -mandated program administered in Los Angeles County by the Los Angeles County Metropolitan Transportation Authority. RECOMMENDED ACTION: Conduct a public hearing and adopt a resolution finding the City to be in conformance with the Congestion Management Program; and direct staff to deliver the adopted resolution and the 2010 Local Development Report to the Los Angeles County Metropolitan Transportation Authority on or before September 1, 2010. 23. A REQUEST TO ADOPT A RESOLUTION APPROVING THE APPEAL OF MASTER CASE NO. 08-033 OVERTURNING THE PLANNING COMMISSION'S JUNE 2, 2009, APPROVAL OF A 99,000 SQUARE -FOOT COMMERCIAL DEVELOPMENT ON 10.28 ACRES IN THE COMMUNITY COMMERCIAL (PLANNED DEVELOPMENT OVERLAY) ZONE - Consideration of adoption of a resolution approving the appeal of the Planning Commission's approval of a commercial development. RECOMMENDED ACTION: Close the public hearing and adopt a resolution approving the appeal of Master Case 08-033, overturning the Planning Commission's June 2, 2009, approval of a 99,000 square -foot commercial development in the Community Commercial (Planned Development Overlay) zone. - UNFINISHED BUSINESS 24. CAMPAIGN CONTRIBUTION LIMITATIONS AND DISCLOSURE - In an effort to enhance the transparency of Santa Clarita's municipal elections, establish some level of parity between the various political jurisdictions within the Santa Clarita Valley, and with a desire to lessen the influence of independent expenditures, the City Council is considering the adoption of an ordinance to amend Chapter 7.02 of Title 7 of the Santa Clarita Municipal Code relating to campaign contribution limitations and disclosure. RECOMMENDED ACTION: Conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING 7.02 OF TITLE 7 OF THE CITY OF SANTA CLARITA MUNICIPAL CODE PERTAINING TO CAMPAIGN CONTRIBUTION REGULATIONS." 10 25. UPDATE ON 21 -POINT BUSINESS PLAN - On April 28, 2009, the City Council unanimously approved the $18+million dollar 21 -Point Business Plan. This comprehensive program was developed at the direction of City Council to provide immediate support"to the local business community during the economic downturn, while positioning Santa Clarita for success post -recession. RECOMMENDED ACTION: Direct the City Manager to continue the programs of the 21 - Point Business Plan as presented: 26. UPDATE ON BENZ ROAD NEIGHBORHOOD TRAFFIC -CALMING EFFORTS - The City has completed its traffic evaluation and survey of the Benz Road neighborhood speed cushion pilot project per the direction received at the September 30, 2008, special City Council meeting. RECOMMENDED ACTION: Receive staff s presentation on the Benz Road neighborhood speed cushion pilot project and a citywide Speed Humps/Speed Cushions Program; direct staff to leave the existing speed cushions in place on streets in the Benz Road neighborhood under the conditions that residents pay for the direct cost of the speed cushions through formation of a benefit assessment district; approve the permanent removal of the turn restriction signs; and adopt the proposed procedures and criteria for a citywide Speed Humps/Speed Cushions Program with a benefit assessment district. NEW BUSINESS 27. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND SOLEDAD COMMONS, LLC. REGARDING THE POTENTIAL ANNEXATION OF THE SOLEDAD COMMONS RETAIL CENTER INTO THE CITY OF SANTA CLARITA - This is a proposed memorandum of understanding (MOU) between the City of Santa Clarita and Soledad Commons, LLC. If approved, the MOU will grant exemptions to provisions of the Unified Development Code including parking, permitted uses, and signs. RECOMMENDED ACTION: Grant the City Manager authority to execute the Memorandum of Understanding (MOU), subject to City Attorney approval. Approval of this MOU does not constitute an approval of the Annexation request, nor does it obligate the City to initiate the annexation. 28. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SUNSET HEIGHTS HOMEOWNERS ASSOCIATION - The Sunset Heights Homeowners Association (Applicant) has submitted an application to privatize the streets within their association through the street vacation process. However, the Applicant does not wish to pursue the street vacation unless the streets can be gated after the vacation process is complete. RECOMMENDED ACTION - Grant the City Manager authority to execute the Memorandum of Understanding (MOU), subject to City Attorney approval. Approval of this MOU does not constitute an approval of the Conditional Use Permit (CUP) or street vacation, nor does it obligate the City to approve either request; and grant the City Manager the authority to structure the payment of the CUP fee as outlined in the MOU and waive the fee if the approval of the CUP is not granted. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council/Redevelopment Agency on items that are NOT on the agenda. Council/Agency will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT [C FUTURE MEETINGS City Council will be on Summer Recess from July 14, 2010, through August 24, 2010. The next regular meeting of the City Council will be held Tuesday, August 24, 2010, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 8, 2010, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sarah P. Gorman, Esq. City Clerk Santa Clarita, California 13