HomeMy WebLinkAbout2010-11-23 - RESOLUTIONS - AMEND RECORDS RETENTION (2)RESOLUTION NO. 10-91
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING THE CITY OF
SANTA CLARITA RECORDS RETENTION SCHEDULE
WHEREAS, Section 34090 et seq. of the Government Code of the State of California
provides the parameters whereby any City record which has served its purpose and is --no longer
required may be destroyed; and
WHEREAS, the Records Retention Schedule establishes orderly procedures for. retaining
City records in active and inactive files, and for disposing of records when the are no longer
needed for administrative, fiscal, historical, or legal purposes; and
WHEREAS, on September 14, 1993, the City Council adopted Resolution '93-119
establishing the Records Management Program and adopting the Records 1Ketention Schedule;
and
WHEREAS, on July 12, 2005, the City Council adopted Resolution 05-90 approving the
amended Records Retention Schedule; and
WHEREAS, over time regulatory compliance laws that affect the records of the City of
Santa Clarita change; and
WHEREAS, an overall review of the Records Retention Schedule has been performed
and permissible -revisions -have been -made; and
WHEREAS, certain amendments affecting retention periods shall be brought before the
City Council for approval; and
WHEREAS, changes to the retention of three records series have been approved by the
City Attorney and City Department Heads as recommended by the Custodian of Records (City
Clerk), prepared for City Council approval, and attached as Exhibit A.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as
follows:
SECTION 1. The Records Retention Schedule is hereby amended to change the
retention of assessment ballots to two years and the retention of roads and intersection files to
four years.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
1
PASSED, APPROVED AND ADOPTED this 23rd day of November, 2010.
ATTEST:
CITY CLERK
DATE:
STATE OF CALIFORNIA )
COUNTY/OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Sarah P. Gorman, City Clerk of the City of Santa Clarita, do hereby certify that the
foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a
regular meeting thereof, held on the 23rd day of November, 2010, by the following vote:
AYES: COUNCILMEMBERS: Kellar, McLean, Ferry, Ender, Weste
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
0
CITY CLERK
1
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
CERTIFICATION OF
CITY COUNCIL RESOLUTION
I, , City Clerk of the City of Santa Clarita, do hereby
certify that this is a true and correct copy of the original Resolution No. 10-91, adopted by the
City Council of the City of Santa Clarita, California on November 23, 2010, which is now on file
in my office.
Witness my hand and seal of the City of Santa Clarita, California, this _ day of 2010.
City Clerk
By
Deputy City Clerk
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