HomeMy WebLinkAbout2011-06-14 - AGENDA REPORTS - AQUATIC CENTER CONCESSIONS (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
June 14, 2011
AWARD CONTRACT FOR CONCESSION SERVICES AT THE
SANTA CLARITA AQUATIC CENTER
Parks, Recreation, and Community Services
RECOMMENDED ACTION
City Council award a contract for the operation of food concessions at the Santa Clarita Aquatic
Center to Plevco West Inc., dba Lamppost Pizza, and authorize the City Manager, or designee, to
execute the contract and any subsequent renewals, or modify the award in the event that issues of
impossibility or performance arise, subject to City Attorney review.
BACKGROUND
One amenity at the Santa Clarita Aquatic Center is the concession stand, where patrons may
purchase food and drink items while participating in activities at the Santa Clarita Aquatic
Center. In January 2007, the City Council awarded a contract to Plevco West Inc., dba Lamppost
Pizza, after a Request for Proposals process. The approved contract had provisions for
renewable terms, subject to the agreement of both the City and Lamppost Pizza. The contract has
been renewed according to those terms.
In compliance with the City's purchasing guidelines, staff issued a new Request for Proposals for
concession services at the Santa Clarita Aquatic Center. During the drafting and the issuance of
the Request for Proposals, Lamppost Pizza has remained the concessionaire on a
month-to-month basis, until such time that a new contract was awarded.
On February 6 and 10, 2011, the Request for Proposals for the Annual Concessions Contract for
the Santa Clarita Aquatic Center was advertised in The Signal newspaper. In addition, the RFP
was posted on the City's website. A walk through of the concession building was held on
February 22, 2011, and was attended by several vendors. The deadline for sealed proposals was
11:00 a.m. on March 22, 2011, and one proposal was received from Plevco West Inc., dba
Lamppost Pizza.
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Staff reviewed the submitted proposal, and conducted an interview with Plevco West Inc., dba
Lamppost Pizza. Lamppost Pizza has indicated that they will offer several food and beverage
items for sale at the Santa Clarita Aquatic Center, in addition to pizza. The vendor is also aware
of the City's commitment to the Healthy Santa Clarita initiative, and will offer some menu items
that offer a healthy alternative to typical concession items.
After a thorough review of Lamppost Pizza's proposal and following the interview, staff
determined that this vendor has met the objectives for the concession needs at the Santa Clarita
Aquatic Center. A portion of the agreement with the concessionaire provides for profit sharing
with the City. Staff is recommending that the City enter into a contract with Plevco West Inc.,
dba Lamppost Pizza, to provide concession services at the Santa Clarita Aquatic Center.
ALTERNATIVE ACTIONS
Other action as determined by City Council.
FISCAL IMPACT
The contract will result in no additional expenditures by the City. Revenue generated will
depend on the amount of sales generated at the concession stand.