HomeMy WebLinkAbout2011-01-25 - AGENDA REPORTS - CITY WIDE OFFICE SUPPLY CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT: .
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA RFPORT
City Manager Approval:
Item to be presented by:
January 25, 2011
APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR
CITY-WIDE OFFICE SUPPLIES
Administrative Services
RECOMMENDED ACTION
City Council approve the ordering of office supplies from Office Depot under The Cooperative
Purchasing Network (TCPN) contract number #R5023, in an amount not to exceed $69,000,
from account 12002-5101.003. Authorize the City Manager to execute up to two annual
renewals, in an annual amount not to exceed $69,000, plus CPI adjustments.
BACKGROUND
Periodically, Purchasing reviews annual contracts for rebid. The office supply contract was
awarded July 11, 2006. Examination of various alternatives indicated participating in a large
national contract (i.e., "piggybacking") would provide the best pricing to the City. The City
Council approved this method of contracting at the July 11, 1995 Council meeting.
Purchasing compared the pricing available from a number of national contracts to the pricing
from the expiring U.S. Communities contract and found the pricing of the TCPN contract to be
essentially the same. The Cooperative Purchasing Network is a national government purchasing
cooperative. The office supply bid was competitively awarded and expires February of 2012
with four possible annual renewals. The TCPN contract allows the City to continue using the
current online ordering system that staff is familiar with and has provided good pricing and
service.
ALTERNATIVE ACTIONS
Other actions as determined by the City Council.
FISCAL IMPACT
FY 10/11 funds for this expenditure are budgeted in account 12002-5101.003.