HomeMy WebLinkAbout2011-09-27 - AGENDA REPORTS - INTELLIGENT TRANS MGMT SYSTEM (2)Agenda Item: q_
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:�-
Item to be presented by: Curtis Nay
DATE: September 27, 2011
SUBJECT: INTELLIGENT TRANSPORTATION MANAGEMENT SYSTEM
PHASE III AND SIGNAL SYNCHRONIZATION GAP CLOSURE,
PROJECT I0006 - PROJECT ACCEPTANCE
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council accept the work performed by Moore Electrical Contracting, Inc., and Roadway
Data & Electrical, Inc., on behalf of Fidelity and Deposit of Maryland, on the Intelligent
Transportation Management System Phase III and Signal Synchronization Gap Closure,
Project I0006.
2. Direct the City Clerk to file the attached Notice of Completion.
Direct staff to release the retention 35 days after the Notice of Completion is recorded,
provided no stop notices have been filed, as provided by law.
BACKGROUND
In April 2008, the City executed a Letter of Agreement with Los Angeles County Metropolitan
Transportation Authority (Metro) after successfully obtaining Proposition C 25 Percent Funds for
the design and construction of the Intelligent Transportation Management System Phase III and
Signal Synchronization Gap Closure (Phase III) project. On February 23, 2010, the City Council
awarded a construction contract to Moore Electrical Contracting, Inc, for the project.
The Phase III project built upon the success of the previously completed Intelligent
Transportation System Phase II project and the Thoroughfare Signal Interconnect projects. The
current phase installed the necessary infrastructure to expand the traveler information data
collection, integration, and dissemination systems in the City. Exhibit A shows the existing fiber
optic cable and the new fiber optic cable that was installed as part of this project.
This project enhanced the existing communication system by installing Closed Circuit Television
(CCTV) cameras and system detection equipment at various intersections. This project also
installed fiber optic interconnect on arterial roads at various locations throughout the City that
did not have existing interconnect to enhance the City's traffic monitoring efforts. Additionally,
the project included a redundant fiber optic interconnect system that functions like a ring system
so intersections and all other design elements such as CCTV cameras will be accessible at all
times.
Finally, this project provided backup communications between City Hall and the Activities
Center, Newhall Community Center, and Central Park. Communication links were also added to
the Canyon Country Library, the Valencia Library, and for the future Old Town Newhall Library.
The existing computer network between these facilities has been enhanced and network speed
increased. For users, upgrading the connections to fiber optics will enhance overall network
speed and reliability, resulting in increased performance of programs and email/file access from
these facilities to City Hall. Also, monthly recurring costs for a slower T1 data connection have
been eliminated. The existing and recently installed communication equipment was integrated in
order to function properly.
As the project progressed toward completion, Moore Electrical Contracting, Inc., (Moore
Electrical) closed its business resulting in Fidelity and Deposit of Maryland (Fidelity) taking over
the rights and responsibilities of Moore Electrical with respect to the original contract. On
June 24, 2011, a Takeover Agreement was executed between the City of Santa Clarita and
Fidelity. Fidelity then hired Perini Management Services, Inc., (Perini) to complete the
construction items remaining on the contract. Perini subcontracted with Roadway Data &
Electrical, Inc., to perform the actual work.
The work was inspected by Public Works Inspectors and found to be in compliance with the
plans and specifications. This project was completed within budget and to the satisfaction of the
City Engineer on August 19, 2011.
TERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Miscellaneous Grant Funds, Proposition C 25 Percent Funds, and Streetlight Maintenance
District Funds were appropriated for Project I0006 in Expenditure Accounts 10006259-5161.001,
10006260-5161.001, and 10006354-5161.001. The project's budget adequately provided for all
project costs, including construction management, inspection, and administration. The final
contract cost for Moore Electrical and Perini is $2,308,368, which is within the original City
Council authorized contract spending authority of $2,353,507 approved at the City Council
meeting on February 23, 2010.
ATTACHMENTS
Notice of Completion
Exhibit A - Location Map
9
RECORDING REQUESTED BY:
City of Santa Clarita
Public Works Department
WHEN RECORDED MAIL TO:
Sarah Gorman, City Clerk
City of Santa Clarita
23920 Valencia Boulevard, Suite 304
Santa Clarita, CA 91355-2196
RECORDING FEES EXEMPTED
G.C. § 6103 and 27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
The City of Santa Clarita, a municipal corporation, is the owner in fee, except for the right-of-way
upon which it has been constructed, of a certain public improvement known as the ITMS Phase III and
Signal Synchronization Gap Closure, Project I0006.
2. The City's address is 23920 Valencia Boulevard, Suite 300, Santa Clarita, California 91355-2196.
The general location of said public improvements is citywide, including but not limited to the
following roads: Soledad Canyon Road, McBean Parkway, Bouquet Canyon Road, Seco Canyon Road,
Plum Canyon Road, Whites Canyon Road, and Via Princessa.
4. On February 23, 2010, a contract to construct said public improvement was awarded to Moore
Electrical Contracting, Inc.
Effective June 20, 2011, a Takeover Agreement between the City and Fidelity and Deposit Company
of Maryland was executed granting the rights and responsibilities of the original contract to Fidelity
and Deposit Company of Maryland.
6. Work under said contract was completed on August 19, 2011, to the satisfaction of the City Engineer,
and was accepted by the City on September 27, 2011.
Sarah Gorman, City Clerk
City of Santa Clarita
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I have read the foregoing Notice of Completion and know its contents. I am the City Clerk of the City of
Santa Clarita and am authorized to make this verification for and on its behalf, and I make this verification
for that reason. I declare under penalty of perjury under the laws of the State of California that the foregoing
is true and correct and was duly and regularly ordered to be recorded in the office of the Los Angeles County
Recorder.
Sarah Gorman, City Clerk
City of Santa Clarita
Date
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