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Home My WebLink About2011-02-08 - AGENDA REPORTS - PROJ M0076 CONTR AWARD (2)Agenda Item: 6 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: DATE: February 8, 2011 Andrew Yi SUBJECT: LIGHT EMITTING DIODE (L.E.D.) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS, PROJECT M0076 - AWARD CONTRACT DEPARTMENT: Public Works RECOMMENDED ACTION 1. City Council approve the plans and specifications for the Light Emitting Diode (L.E.D.) Replacement Program, Project M0076. 2. Award the construction contract to Republic Intelligent Transportation Services for $121,999, plus a 15 percent contingency in the amount of $18,300, for a total contract amount not to exceed $140,299, and authorize the expenditure from Account M0076-5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND In 2002, the California Energy Commission adopted standards for vehicular traffic signal lamps and modules, adding standards for pedestrian lamps in 2004. The state mandate now requires traffic signals to be energy efficient by utilizing L.E.D. technology. This program will replace incandescent traffic signal lamps with L.E.D. technology throughout the City. The 2010-11 effort is the last phase of the 5 -year program that will replace signal lamps with L.E.D. modules at 29 intersections identified on the attached vicinity map. The existing incandescent traffic signal lamps utilize 150 watts per lamp. Once the incandescent lamps are replaced with L.E.D. technology, the wattage will be reduced to 10 watts per lamp, resulting in an average energy consumption reduction of 93 percent. Staff anticipates that this year's program will be the final replacement phase. Beginning Fiscal Year 2011-12, the energy saving program scope will complete the replacement of all incandescent light bulbs to L.E.D. lam light displays -for all traffic signals in the City. Signal L.E.D. modules are typically guaranteed by the manufacturer. However, the City's experience with L.E.D. light technology has demonstrated that L.E.D. indications may last up to eight years. Based on this expectancy, staff recommends implementing a maintenance program to meet this 8 -year goal. Maintenance will include replacement and/or cleaning signal displays as necessary. Staff intends to pursue the required bid process to award a new maintenance contract to perform these services. The estimated savings of $64,000 will be used to fund the first effort to clean L.E.D.s installed during Phases I and II of the City's replacement program. An invitation to bid was prepared and published three times, December 5, 8, and 12, 2010. The notice was forwarded to the required trade journals, Chamber of Commerce, and Valencia Industrial Association. The bid was posted on the City's Website and downloaded by 14 companies. Three suppliers submitted bids opened by Purchasing on January 6, 2011. The results of the bids are shown below: Company Location Bid Amount Republic Intelligent Transportation Services Anaheim, California $121,999 Metro Parking & Traffic Systems Van Nuys, California $140,946 KDC, Inc., dba Dynaelectric Los Alamitos, California $189,955 Staff recommends that the project be awarded to the lowest responsive bidder Republic Intelligent Transportation Services. The contractor possesses a state contractor's license and is in good standing with the Contractors State License Board. References indicated this contractor performed work to their satisfaction. The bid of $121,999 was reviewed for accuracy and conformance to the contract documents. The project includes the installation and furnishing of L.E.D. displays and pedestrian countdown modules. Staff estimates $25,000 will be used for inspection services, labor compliance, staff oversight, and miscellaneous project administration costs. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Sufficient funds have been budgeted in Account M0076-5161.001. These funds will adequately provide for the contractual obligation and anticipated construction management and project administration costs. ATTACHMENTS Vicinity Map N 5 ryFL 0 J CITY OF SANTA CLARITA VICINITY MAP L.E.D. (LIGHT EMITTING DIODE) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS AURORA AT DRIVE G ••• i,• \�� COPPERHIL DRIVE DRIVE AT � SUNNY CREEK DRIVE - ,' �I + NEWHALL RANCH ftOAO AT CANYON ROAD KELLY JOHNSON PARKWAY/BMVTH ti / I COPPER HILL DRI NEWHALL HOME RANCH ROAD.%}. 4 _, ".C`Q'� + AT „S, e'.z° • !/�� DEPOT DRIVEWAY F' •. $ / DECORODRIVE AT ( I i•,% HILLSBOROUGH PARKWAY j1 ' y .n ROAD / DICKASON DRIVE' MGBEAN PARKWAY {'> �" ` % RYE CPNYON �. SMDRIVE I' COTTAGE CIRCLE DRIVE X77, 2 COPPERHTL DRIVE AVENUE SCOTT _ ( i i A GALE% DRIVE]CANTERBURY COURT .. _ ., MGBEAN PARKWAY % .. \._.. NEWHALL—CH ROAD AT COPPERHILL DRIVE yZ,'� , RYE CANYON ROAD AT AVEYU_EROCKER AVENUE SCOTT AT AVENUE STANFORD pTi` AVENUE T(BBRIS.'DICNASON OR VE i ✓ _ \ (, __ • �_� - ? -•" `-�_, _ Jl -__ `` \_ / EW 00 RYE CANYON Ropo S'(P / / rO ' MCE PARKWAY J ' MGBEAN PARKWAY 'G - AT. MCBEAN PARKWAY -- -`_ YV, GROVEHOUSE DRIVE AT ��J �. j 1 �- "•( y -.;; COPPERHILL DRIVE AT AVENUE TIBBITTS BAYWOOD LANE MCBEAN PARKWAYAT ! 0�``. ' NEWHALL RANCH ROAD Y1i .�� I -• ' TUPELO q SAN FRANCIS DUITO CANYON ROADpgai F \�{t�� +.y AVENUE BCOTTBRIDGEPORT LANE � - C� V gm NO +1 COPPER HILL DRIVE AT MGBEAN PARKWAY AT \ OR7FIRARK JJ'� / ` 1 +l % / '- - - I 1 DECORO DRIVE NORTHPARK DRIVE ` \ J/ DRIVE V \l ' \ J ALTA VIGTA AVENUE K ELLY'�OFJ " j _ .. DECORO DRIVE i I `� y NDVIEW r- `""{r. ..11 .. ._� •(. D, / \•/ NEWHALL RANCH ROAD AT VANDERBILT WAV I- �L� 'I `C NEWHPLLRANCHROAD ''1 AT DICKASON DRIVE !� j �'` - DECORO DRIVE t MCBEAN PARKWAY 1 A7 `;O GRANDVIEW DRIVE ' OECORO DRIVE G .,%_ I v� / 5 ryFL 0 J CITY OF SANTA CLARITA VICINITY MAP L.E.D. (LIGHT EMITTING DIODE) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS AURORA AT DRIVE G ••• i,• \�� COPPERHIL DRIVE DRIVE AT � SUNNY CREEK DRIVE - ,' �I + NEWHALL RANCH ftOAO AT CANYON ROAD KELLY JOHNSON PARKWAY/BMVTH ti / I COPPER HILL DRI NEWHALL HOME RANCH ROAD.%}. 4 _, ".C`Q'� + AT „S, e'.z° • !/�� DEPOT DRIVEWAY F' •. $ / DECORODRIVE AT ( I i•,% HILLSBOROUGH PARKWAY j1 ' y .n ROAD / DICKASON DRIVE' MGBEAN PARKWAY {'> �" ` % RYE CPNYON j SMDRIVE I' COTTAGE CIRCLE DRIVE AVENUE SCOTT _ ( i i JJppIl'^ NEWHALL—CH ROAD RYE CANYON ROAD AT AVEYU_EROCKER AVENUE SCOTT AT AVENUE STANFORD pTi` AVENUE T(BBRIS.'DICNASON OR VE i ✓ _ \ (, __ • �_� - ? -•" `-�_, _ Jl -__ `` \_ / EW RYE CANYON Ropo S'(P / / rO ' MCE PARKWAY J ' FAIRVIEW DRIVE AVENUE SCOTT/ `/ MCBEAN PARKWAY -- YV, / AT S'b + AVENUE TIBBITTS BAYWOOD LANE MCBEAN PARKWAYAT ! 0�``. ' NEWHALL RANCH ROAD Y1i .�� I -• ' PARKWAY ')< i i�T• 4� ._�-!' I ,. L% i �✓ . \�{t�� +.y AVENUE BCOTTBRIDGEPORT LANE � - C� V 5 ryFL 0 J CITY OF SANTA CLARITA VICINITY MAP L.E.D. (LIGHT EMITTING DIODE) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS