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HomeMy WebLinkAbout2011-01-11 - AGENDA REPORTS - PUBLIC LIBRARY MATERIALS (2)NEW BUSINESS DATE: SUBJECT: DEPARTMENT: Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: Darren Hernandez January 11, 2011 n PUBLIC LIBRARY MATERIALS RESOURCE SHARING Administrative Services RECOMMENDED ACTION City Council: 1. Authorize and direct the City Manager, and/or his designees, to take all actions necessary for the City of Santa Clarita to join the Southern California Library Cooperative. 2. Authorize the City Manager to issue a purchase order and/or contract in an amount not to exceed $93,040 to SirsiDynix, Inc., for the purchase and installation of SirsiDynix Symphony integrated library system software required to participate in the Inland Library Network. Authorize a loan in the amount of $93,040 from the General Fund Capital Projects Reserve to the Public Library Fund (Fund 309) at an interest rate equal to the rate of return on investments of the City's cash and investment portfolio and to be repaid at such time as is possible by Fund 309, and appropriate said amount within Fund 309. 3. Introduce and pass to second reading on January 25, 2011, an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 2.70, PUBLIC LIBRARY, TO THE SANTA CLARITA MUNICIPAL CODE, ESTABLISHING FOR THE MUNICIPALITY A PUBLIC LIBRARY." BACKGROUND With the transition of public library services within the City of Santa Clarita to an independent municipal Santa Clarita Public Library, residents have expressed a desire to maintain direct online access to a large catalog of library materials beyond those available at our three city libraries. Two high-quality solutions recommended to meet the library materials needs of library Ordinance passed to Second reading patrons are to participate in the library materials sharing partnership of the Inland Library Network and to join the Southern California Library Cooperative. Inland Library Network The Inland Library Network (ILN) is a collaboration of seven independent library systems totaling 73 library branches; inclusive of the Santa Clarita Public Library, it would total eight independent library systems and 76 library branches. The independent library systems participating in ILN use the same library catalog database system and freely share library materials such as books, audiobooks, music CD's, and DVD's. By participating in ILN, the patrons of the Santa Clarita Public Library will be able to easily search online and order library materials from the collections of all eight library systems and 76 library branches. Library materials ordered by Santa Clarita Public Library patrons from other library systems participating in ILN will be available for pickup at our City libraries. The catalogs of ILN and the Los Angeles County Public Library each contain approximately one million unique titles. The ILN catalog has 1,068,000 million unique titles comprised of 858,000 book titles and 210,000 audio-visual titles. The Los Angeles County Public Library has 978,000 unique titles comprised of 779,000 book titles and 199,000 audiovisual titles. By way of further comparison, the title per capita ratio for ILN is 0.40 titles per capita, and the title per capita ratio for the Los Angeles County Public Library is 0.27 titles per capita. The ILN title per capita ratio is 48% larger than that of the Los Angeles County Public Library, due to the larger title count and smaller service area population of ILN when compared to that of the Los Angels County Public Library. By participating in ILN, the patrons of the Santa Clarita Public Library will maintain direct, ready access to a similar amount of library material titles as is currently available, but which are shared within a smaller service area population. Santa Clarita Public Library patrons will be able to order materials through the ILN catalog free of charge. Although many libraries charge for interlibrary borrowing, Santa Clarita Public Library patrons will not be charged for borrowing materials through ILN. Santa Clarita Public Library patrons will have direct online access to the robust collection of library materials in the ILN catalog, in addition to the holdings of our three library branches. The patrons of the Santa Clarita Public Library will be able to easily and freely search the ILN catalog and initiate the borrowing online of library materials located at any ILN member library. Upon arrival of requested materials in Santa Clarita, library patrons will receive automatic notification via email of the availability of the items for pickup and checkout. This is similar to how patrons of the Los Angeles County Public Library search for and order items within the catalog of the County Library. Library materials ordered from other independent library systems participating in ILN will be available for pickup in Santa Clarita within three to four days, if the item selected is not checked out by another patron. If the item is in use by another library patron, the request will be placed in the "hold queue," and the patron will be notified by email when the item is available. Each independent library system participating in ILN retains full autonomy and control over the operations, hours, facilities, priorities, and policies of their individual libraries. As an independent municipal library, the Santa Clarita Public Library will increase the hours of the Canyon Country and Newhall Libraries by 20% and open both on Sundays, increase the annual budget for library materials by 22%, and build and maintain beautiful library facilities. As a participant in ILN, the Santa Clarita Public Library will provide patrons with access to an enormous catalog of library materials, while maintaining full local independence over the management of our libraries. To participate in ILN, the Santa Clarita Public Library must operate on the same SirsiDynix Symphony library system used by ILN. The one-time cost to purchase and install the software for this system is $93,040. This amount was anticipated and included in the estimate of library start-up costs. The annual cost for maintaining the SirsiDynix system and for transporting library materials is included in the annual library administration contract with LSSI. Given the large number of titles available through the robust ILN catalog, the vast majority of patron needs for library materials will be easily and quickly met through ILN. For those unique circumstances where a patron needs a library material not available through ILN, requests can be fulfilled through interlibrary borrowing, such as that available through the Southern California Library Cooperative. Southern California Library Cooperative (SCLC) Public library cooperatives, which are created and governed pursuant to the provisions of the California Library Services Act, assist libraries to enhance service to the public through resource sharing, training, and networking. The Southern California Library Cooperative (SCLC) is composed of 46 independent county, city, and special district public libraries located in Los Angeles, Orange, and Ventura counties. The public library members of SCLC have agreed to cooperate in providing library service to the residents of all participating jurisdictions. As a member of SCLC, the patrons of the Santa Clarita Public Library would have access through interlibrary borrowing to many of the library materials held in the collections of the other library members of SCLC. In total, SCLC public libraries hold 27.3 million volumes of print materials. While SCLC is an outstanding resource for public libraries, the members of SCLC do not share an integrated library system and catalog; therefore, obtaining materials from other SCLC libraries involves a more manual process of searching and ordering (as compared to the automated, online process of searching and ordering library materials through ILN). To join SCLC requires the City Council adopt an ordinance formally creating the Santa Clarita Public Library, effective July 1, 2011. Attached to this report is a proposed ordinance that complies with the requirements of the California Education Code regarding municipal libraries. As part of this ordinance, State Law requires the creation of a Library Board of Trustees. Frequently, the city councils of other cities that have recently created independent municipal libraries have chosen to initially appoint the City Council as the Board of Trustees. Per State Law, the Library Trustees serve three-year terms. The application of the City of Santa Clarita to join SCLC must be approved by the Administrative Council of SCLC and by the Library of California Board. The Los Angeles County Public Library has agreed to support the application of Santa Clarita for membership in SCLC. By participating in ILN, patrons of the Santa Clarita Public Library will have both direct, online access to a robust collection of library materials beyond those available at our three local libraries. And by joining SCLC, library patrons will have access to additional resource -sharing opportunities. City staff continues to regularly meet with the Library Ad Hoc Committee comprised of Mayor McLean and Mayor Pro Tem Ender to keep them apprised of all library transition efforts. All recommendations provided in the report have been presented to the Ad Hoc Committee for feedback. ALTERNATIVE ACTIONS Other action as determined by Council. FISCAL IMPACT Funds of $93,040 will be loaned from the General Fund Capital Projects Reserve to the Public Library Fund (Fund 309). The funds will incur interest and be repaid in the future by Fund 309. ATTACHMENTS Ordinance - SirsiDynix Proposal Inland Library Network Questions and Answers ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 2.70, PUBLIC LIBRARY, TO THE SANTA CLARITA MUNICIPAL CODE, ESTABLISHING FOR THE MUNICIPALITY A PUBLIC LIBRARY WHEREAS, the City Council wishes to establish for the municipality a public library; and WHEREAS, the City of Santa Clarita is authorized to establish for the municipality a public library pursuant to the California Education Code § 18900 et seq. and the requirements therein. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby ordain as follows: SECTION 1. The Santa Clarita Municipal Code is hereby amended by adding Chapter 2.70, Public Library, to read as follows: 2.70.010 Public Library Established. The City Council of the City of Santa Clarita hereby establishes the Santa Clarita Public Library. The Santa Clarita Public Library shall be governed and operated in accordance with the provisions of the Municipal Libraries Act (Education Code Section 18900 et seq). The establishment of the Santa Clarita Public Library shall be effective July 1, 2011. 2.70.020 Board of Library Trustees. The Santa Clarita Public Library shall be managed by the Board of Library Trustees, consisting of five members, to be appointed by the mayor, with the consent of the City Council. Each trustee shall hold office for three (3) years, except the terms of the members of the first Board of Library Trustees shall expire as provided for in Education Code Section 18911. 2.70.030 Meetings The Board of Library Trustees shall meet at least once a month at such time and place as they may fix by resolution. SECTION 2. If any section, subsection, sentence, clause, phrase, part, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, part, or portion thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses, phrases, parts, or portions be declared invalid or unconstitutional. SECTION 3. This Ordinance shall be become effective thirty (30) days after its passage and adoption. SECTION 4. The City Clerk shall certify to the passage and adoption of this Ordinance; shall enter the same in the book of original ordinances of said City; shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published once in The Signal, a newspaper of general circulation, as defined in Section 6008 of the Government Code, for the City of Santa Clarita, and which is hereby designated for that purpose. PASSED, APPROVED AND ADOPTED this day of , 2011. ATTEST: CITY CLERK DATE MAYOR 2 `_& STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Kevin Tonoian, Acting City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Ordinance l l- was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the day of 2011. That thereafter, said Ordinance was duly passed and adopted at a regular meeting of the City Council on the day of 2011, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: AND I FURTHER CERTIFY that the foregoing is the original of Ordinance and was published in The Signal newspaper in accordance with State Law (G.C. 40806). CITY CLERK —7— STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) CERTIFICATION OF CITY COUNCIL ORDINANCE I, Kevin Tonoian, Acting City Clerk of the City of Santa Clarita, do hereby certify that this is a true and correct copy of the original Ordinance 11- , adopted by the City Council of the City of Santa Clarita, CA on , 2011, which is now on file in my office. Witness my hand and seal of the City of Santa Clarita, California, this day of 2011. City Clerk By Deputy City Clerk 4 �_ f) SirsiDynix' Proposal for: Inland Library Network Santa Clarita City Prepared by: Dave Noll Field Sales Consultant, West Region SirsiDynix c) 2010 SirsiDynix. Inc. All rights reserved. Prices and products presented here are valid for 90 days from the date of this proposal. e Information contained herein. including its attachments. contains proprietary and confidential Information. Any distribution of these materials to third parties is strictly prohibited -17— Quote for Inland Library Network Reference number 35986 Summary of Pricing (BUDGETARY) All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted. SirsiDynix Symphony software 64,610 10,470 Implementation Services 26,450 Enriched Content 1,680 1,780 Other Services 300 Quote date: November 22, 2010 Quote valid until: February 20, 2011 Prices and products presented here are valid until February 20, 2011 . The information contained herein is proprietary and intended only for the individual named above. To place an order for the above products and/or services, please sign and FAX this document to: North America: (801) 765-6550 Australia: 61 3 8851 3599 UK: +44 (0) 1494 777 555 Germany: +49 (0) 30 / 24 31 02 22 This quote is hereby fully incorporated into the Master Agreement and Schedules The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SinsiDynix Copyright 2010 - All Rights Reserved. Page 2 of 12 A SirsiDynix' /0 Quote for Inland Library Network Total Cost of Ownership (BUDGETARY) SirsiDynix Symphony software Implementation Services Enriched Content Other Services Reference number 35986 All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted. Initial Term of Maintenance: Three (3) Years Initial Term Annual Price Increase Cap for SirsiDynix Products/Seryices: 64,610 10,470 11,080 86,160 26,450 - - 26,450 1,680 1,780 1,880 5,340 300 - - 300 the greater of 7% or CPI annual price increase cap until Term renewal Fees for the Initial Term are due annually in advance on the anniversary of the Go Live Date. The above quoted Initial Term price is for SirsiDynix products or services only. Third Party/integrated product/service fees may, at the discretion of the Third Parry, increase more than the above noted Initial Term pricing and shall be increased accordingly by SirsiDynix. SirsiDynix reserves the right to adjust Initial Term pricing in regards to Third Party/integrated products/services. All other capitalized terms used herein have the meaning set forth in the Agreement, unless expressly stated otherwise in this quote. The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010 — All Rights Reserved. Quote for Inland Library Network Detailed Pricing (Budgetary) All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted. SirsiDynix Symphony software Additional Institution Fee 15,810 Acquisitions 7,910 SmartPORT (unlimited) 1,900 Additional Branch Fee 8,990 Acquisitions 4,500 SmartPORT (unlimited) 1,080 Additional Branch Fee 8,990 Acquisitions 4,500 SmartPORT (unlimited) 1,080 First Year Software Maintenance 9,850 Total SirsiDynix Symphony software 64,610 Implementation Services Data Migration 1,900 Installation 14,040 Consulting 7,210 Training 3,300 Total Implementation Services 26,450 Enriched Content DataStream 2.0 Content Annual Subscription 640 DataStream 2.0 Content Annual Subscription 520 DataStream 2.0 Content Annual Subscription 520 Total Enriched Content 1,680 Other Services Additional Services Management 300 Custom Distance Training Included Custom Distance Training Included Total Other Services 300 QUOTE TOTALt l Reference number 35986 This quote is hereby fully incorporated into the Master Agreement and Schedules The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010 - All Rights Reserved. Page 4 of 12 0 SirsiDynix- -/2- Quote for Inland Library Network Component Descriptions SirsiDynix Symphony software Additional Institution Fee License fee for each additional institution within a library consorfium. Acauisitions SirsiDynix Symphony Acquisitions provides efficient online tracking of materials from ordering through claiming, receiving, invoicing, and processing. Firm orders, gifts, subscriptions, approval, and standing orders are all easily accommodated and can be tracked separately or together. EDI X-12: SirsiDynix supports all transactions formats currently adopted by SISAC (Claims/Claim Response /Invoice /Dispatch Information/Functional Acknowledgment). SirsiDynix Symphony can electronically transmit and receive information in these formats using X12. EDI (Electronic Data Interchange) allows libraries to communicate with vendors to transfer ordering, invoicing, or subscription information between computers. 9m: 9m Book order Loader facilitates the acquisitions workflow when libraries place orders for materials through a Web -based book vendor ordering system. This module, especially for academic libraries, not only imports MARC records for new book orders, but also records the order details in SirsiDynix Symphony??s Acquisitions module ?V all in one step. Vendors include Baker and Taylor TItIeSource II, Ingram !Page, BWI TitieTales, Brodart Bibz.com, Yankee Book Peddler GOBI, Blackwell Collection Manager, and Harrassowitz OttoEditions. SmartPORT (unlimited) SirsiDynix Symphony SmartPORT Unlimited User Licenses enable staff to locate a record in a Z39.50 -compliant database and to import the record to your own database. An unlimited number of SmartPORT Z39.50 copy cataloging client user licenses is included for this price. Additional Branch Fee License fee for each additional service agency. Acquisitions SirsiDynix Symphony Acquisitions provides efficient online tracking of materials from ordering through claiming, receiving, invoicing, and processing. Firm orders, gifts, subscriptions, approval, and standing orders are all easily accommodated and can be tracked separately or together. EDI X-12: SirsiDynix supports all transactions formats currently adopted by SISAC (Claims/Claim Response /Invoice /Dispatch Information/Functional Acknowledgment). SirsiDynix Symphony can electronically transmit and receive information in these formats using X12. EDI (Electronic Data Interchange) allows libraries to communicate with vendors to transfer ordering, invoicing, or subscription information between computers. 9m: 9m Book order Loader facilitates the acquisitions workflow when libraries place orders for materials through a Web -based book vendor ordering system. This module, especially for academic libraries, not only imports MARC records for new book orders, but also records the order details in SirsiDynix Symphony??s Acquisitions module ?V all in one step. Vendors include Baker and Taylor TitleSource Il, Ingram iPage, BW I TitleTales, Brodart Bibz.com, Yankee Book Peddler GOBI, Blackwell Collection Manager, and Harrassowitz OttoEdifions. SmartPORT (unlimited) SirsiDynix Symphony SmartPORT Unlimited User Licenses enable staff to locate a record in a Z39.50 -compliant database and to import the record to your own database. An unlimited number of SmartPORT Z39.50 copy cataloging client user licenses is included for this price. Additional Branch Fee License fee for each additional service agency. Accouisitlons Reference number 35986 The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010—All Rights Reserved. Page 5 of 12 1 51I51utyn1X —/3— Quote for Inland Library Network Reference number 35986 Component Descriptions SirsiDynix Symphony Acquisitions provides efficient online tracking of materials from ordering through claiming, receiving, invoicing, and processing. Finn orders, gifts, subscriptions, approval, and standing orders are all easily accommodated and can be tracked separately or together. EDI X-12: Sirsioynix supports all transactions formats currently adopted by SISAC (Claims/Claim Response /Invoice /Dispatch Information/Functional Acknowledgment). SirsiDynix Symphony can electronically transmit and receive information in these formats using X12. EDI (Electronic Data Interchange) allows libraries to communicate with vendors to transfer ordering, invoicing, or subscription information between computers. 9xx: 9xx Book order Loader facilitates the acquisitions workflow when libraries place orders for materials through a Web -based book vendor ordering system. This module, especially for academic libraries, not only imports MARC records for new book orders, but also records the order details in SirsiDynix Symphony??s Acquisitions module ?V all in one step. Vendors include Baker and Taylor TitleSource 11, Ingram Page, BWI TitleTales, Brodart Bibz.com, Yankee Book Peddler GOBI, Blackwell Collection Manager, and Harrassowitz OttoEditions. SmartPORT (unlimited) SirsiDynix Symphony SmartPORT Unlimited User Licenses enable staff to locate a record in a Z39.50 -compliant database and to import the record to your own database. An unlimited number of SmartPORT Z39.50 copy cataloging client user licenses is included for this price. First Year Software Maintenance Implementation Services Data Migration: MARC Bib Record Load SirsiDynix will load MARC bibliographic records into a Unicom system. Records must be provided in SirsiDynix has completed more MARC format. Separate charges will be made if records originate from a different source. See Data ILS conversions than any other Conversion Section if items information is not in SirsiDynix format (as defined by the record formatting major library software vendor. guide) and embedded in the MARC record. See Data Conversion Section if Marc records is not received Our staff averages over 8.5 in MARC21 format. years of implementation experience, and they will advise you every step of the way. We want you to feel comfortable with the implementation process, so we assign specialized resources to provide the timely support you need to make your implementation a success. Installation: Product Delivery Additional Branch/Institution License Installation (per branch/institution) Installation of additional branch or institution within SirsiDynix Symphony/Unicom. Configuration includes creation of new logins and policies. Price is per new branch or institution. Add -On Module Software Installation Activation of SirsiDynix Symphony/Unicom add-on module as per specified. Price is per module. SmartPORT/FirePORT Configuration Activation of SmartPORT/FirePORT. Includes configuration of default Library of Congress gateway only. The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010 - All Rights Reserved. Page 6 of 12 @ SirsiDynix' Quote for Inland Library Network Component Descriptions Additional Branch/Institution License Installation (Der branch/institution) Installation of additional branch or institution within SirsiDynix Symphony/Unicom. Configuration includes creation of new logins and policies. Price is per new branch or institution. Add -On Module Software Installation Activation of SirsiDynix Symphony/Unicom add-on module as per specified. Price is per module. SmartPORT/FirePORT Configuration Activation of SmartPORT/FirePORT. Includes configuration of default Library of Congress gateway only. Additional Branch/Institution License Installation (Der branch/institution) Installation of additional branch or institution within SirsiDynix Symphony/Unicom. Configuration includes creation of new logins and policies. Price is per new branch or institution. Add -On Module Software Installation Activation of SirsiDynix Symphony/Unicom add-on module as per specified. Price is per module. SmartPORT/FirePORT Configuration Activation of SmartPORT/FirePORT. Includes configuration of default Library of Congress gateway only. Project Management Additional Location/Institution Project Management Service for Additional Location or Institution Licenses re Module Add On (Tier 2 Tier 2 Project Management Services for the implementation of new/additional modules either during an ILS Migration or as a standalone add on order for a current customer: Acquisitions, Homebound, Inventory, Media Scheduling, Reserves, Serials, SIP/NCIP, Classified Accountability, Languange Pack, Materials Booking, 9xx Interface, SmartPort, EDI, Reference Librarian, Languages, PocketCirc, Outreach, VIP, SchoolRooms Add'I Licenses, Web Reporter Add'I Licenses. re Module Add On (Tier 2 Tier 2 Project Management Services for the implementation of new/additional modules either during an ILS Migration or as a standalone add on order for a current customer: Acquisitions, Homebound, Inventory, Media Scheduling, Reserves, Serials, SIP/NCIP, Classified Accountability, Languange Pack, Materials Booking, 9xx Interface, SmartPort, EDI, Reference Librarian, Languages, PocketCirc, Outreach, VIP, SchoolRooms Add'I Licenses, Web Reporter Addl Licenses, Core Module Add On (Tier 2) Tier 2 Project Management Services for the implementation of new/additional modules either during an ILS Migration or as a standalone add on order for a current customer: Acquisitions, Homebound, Inventory, Media Scheduling, Reserves, Serials, SIP/NCIP, Classified Accountability, Languange Pack, Materials Booking, 9xx Interface, SmartPort, EDI, Reference Librarian, Languages, PocketCirc, Outreach, VIP, SchoolRooms Add'I Licenses, Web Reporter Add'I Licenses. Consulting: Core Implementation ILS Policy Profiling is designed to provide expert guidance to library project team members with setting up and configuring a comprehensive, yet concise, policy structure. In a series of distance sessions, a SirsiDynix consultant will work with the library project team to review and complete an Excel spreadsheet Reference number 35986 The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released, SirsiDynix Copyright 2010 — All Rights Reserved. Page 7 of 12 Quote for Inland Library Network Component Descriptions containing local policy decisions. After data load, the SirsiDynix consultant will work with the library to review data as well as prepare the system for strategic functions such as standalone and notice generation for go -live. Sessions not to exceed 50 hours. Training: [liVITFIM_ . ARC Order L Learn to load orders placed directly with vendors into WorkFlows. After completing this course, you will be able to: • Identify and understand the steps needed to prepare for/MARC Order Loading/ 9XX. - Use the MARC Order Import Utility wizard. • Run the Load Bibs with Order Info report. - Run the Load Flat Order Records report. (Private) Serials Enriched Content DataStream 2.0 Content Annual Subscription Includes: - Children's Literature Comprehensive Database - Best Seller Lists (60+ current best seller lists. The data on these lists is updated twice a week. These lists display in iBistro/ii-ink/e-Library, We1b2 and EPS) - Recommended Reading Lists 1135+ current recommended reading lists (award lists). The data on these lists is updated twice a week. These lists display in iBistro/iLink/e-Library, Web2 and EPS). - Hot Sites (a list of 3 web sites that displays in iBistro/il-ink/e-Library and Web2. This list is updated weekly). DataStream 2.0 Content Annual Subscription Includes: - Children's Literature Comprehensive Database - Best Seller Lists (60+ current best seller lists. The data on these lists is updated twice a week. These lists display in iBistro/il-ink/e-Library, Web2 and EPS) - Recommended Reading Lists (135+ current recommended reading lists (award lists). The data on these lists is updated twice a week. These lists display in iBistrofil-ink/e-Library, Web2 and EPS). - Hot Sites (a list of 3 web sites that displays in iBistro/iLink/e-Library and Web2. This list is updated weekly). DataStream 2.0 Content Annual Subscription Includes: - Children's Literature Comprehensive Database - Best Seller Lists (60+ current best seller lists. The data on these lists is updated twice a week. These lists display in iBistrohi-ink/e-Library, Web2 and EPS) - Recommended Reading Lists (135+ current recommended reading lists (award lists). The data on these lists is updated twice a week. These lists display in iBistrorit-inkle-Library, Web2 and EPS). - Hot Sites (a list of 3 web sites that displays in iBistro/iLink/e-Library and Web2. This list is updated weekly). Other Services Installation: Project Management Additional Services Manaaement Project Management Services for Coordination, Scheduling, and follow up of Additional Purchased Project Services Custom Distance Training One on one distance training with site. Requires detailed information of requested training to provide quote. Reference number 35986 By using the finest new training technologies we help your personnel learn not only how to use our products effectively, but also how to help others do the same. All of this is accomplished through the latest in training methods and utilizing best practices from curriculum research findings. The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010—All Rights Reserved. Page 8 of 12 —16— QUOte for Inland Library Network Component Descriptions Custom Distance Training One on one distance training with site. Requires detailed information of requested training to provide quote. Reference number 35986 The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010 —All Rights Reserved. Page 9 of 12 0,, SIPs1DyIllX —1,7— Quote for Inland Library Network Contact Information Client name Inland Library Network Quote reference number 35986 Quote date November 22, 2010 Quote valid until February 20, 2011 License agreement number California 92509-8900 Contact Dave Noll Name Luther Brady Address 5840 Mission Blvd Attn: Luther Brady Address Riverside California 92509-8900 United States Email luther. brady@Issi. com Phone (951)274-4515 Fax (951)2744565 Billing Name Luther Brady Address 5840 Mission Blvd Attn: Luther Brady Riverside California 92509-8900 United States Email luther.brady@lssi.com Phone (951)274-4515 Fax (951) 274-4565 Shipping Name Luther Brady Address 5840 Mission Blvd Attn: Luther Brady Riverside Califomia 92509-8900 United Slates Email luther.brady@Issi.com Phone (951)274-4515 Fax (951)2744565 Sales Rep Dave Noll Field Sales Consultant, West Region Email david.noll@sirsidynix.com Address 29340 Eagle Dr Murrieta CA 92563 Phone (800)288-8020 Fax Reference number 35986 The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010 - All Rights Reserved. Page 10 of 12 0,, SlrsiDynix' / 0 — Quote for Inland Library Network Terms and Conditions Other Terms Reference number 35986 SirsiDynix software is licensed based upon annual circulation. You are licensed for up to 45,000 annually circulated items; an increase in circulation beyond the number noted requires additional license fees. Enriched Content is based upon annual circulation. You are licensed for up to 1,000 annually circulated items; an increase requires additional licenses. SirsiDynix may add and/or substitute equivalent products for any third parry items in the event of product unavailability, Software requirements and/or model number changes. Customer's data must be provided to SirsiDynix in a format approved by SirsiDynix or additional data conversion/migration charges will apply. De -duping is the Customer's responsibility, unless stated otherwise in writing. "Go Live Date" means, with respect to the SirsiDynix Software license orders, the date on which the SirsiDynix Software is available for operational use for normal daily business, including searching the public access catalog and circulating materials. Customer's System shall remain within two (2) previously released software versions of the most recent version of the software at all times or a maintenance surcharge will be added and any increase cap may become void at the discretion of SirsiDynix. Fees and Payment Terms The term of any quoted subscriptions is for no less than three (3) years from the date of initial use of the subscription. Subscriptions shall be paid in advance and early termination of any quoted subscription for any reason will incur a reassessment fee of the full amount of the discount on the Quote of the subscription received by the customer plus interest. Reassessment amount will be due within thirty (30) days of the date of early termination. All subscriptions auto -renew annually after the initial three (3) year term unless sixty (60) days prior to termination notice is received in writing to legal sirsidynix.com or to Legal Dept. 400 Dynix Dr. Provo, UT 84604. The Initial Term of maintenance and support is no less than three (3) years, and shall commence on the Go Live Date, to be paid in 12 -month installments in advance and shall automatically renew for the length of the Initial Term. Subsequent years' Support, Subscription and SaaS Services fees are to be paid annually in advance. Third Party Products/Software license fees 100% due upon installation of third party products/software on Customer's system SirsiDynix Software license fees 100% due upon installation of client SirsiDynix Software on Customer's system Support/Maintenance fees 100% of first year's Support due at installation of Software Services/Training • 50% due upon completion of first data test load, where a test load is part of the services • 100% of the remainder due upon completion of services/training **Fees and Payment Terms which do not reflect the services and/or products purchased by the Customer are non -applicable. For Budgetary Review Only -- DO NOT SIGN The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010 - All Rights Reserved. Page 11 of 12 Ash SirsiDynix' _19- Quote for Inland Library Network Terms and Conditions . Reference number 35986 The above document is hereby fully incorporated into the current Agreement executed between SirsiDynix and Customer. If there is no current agreement between the parties, the terms and conditions of the current SirsiDynix Master Software License and Services Agreement shall be deemed the controlling Agreement between the parties, a copy of which shall be furnished upon Customer's request. Any and all pre-printed terms and conditions on Customers Purchase Order(s) submitted to SirsiDynix are hereby rejected and shall be superseded by the current Agreement, unless such additional terms are statutorily required of the Customer. In the event of a conflict, the terms, payment terms, discounts, product lists and/or statement of work contained within this document shall take precedence over the current Agreement between the parties. In the event Customer desires or requires updated terms and conditions for the continuing business relationship with SirsiDynix, please contact your regional Sales Representative. The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released. SirsiDynix Copyright 2010 - All Rights Reserved. Page 12 of 12 SirsiDynix' What is the Inland Library Network? The Inland Library Network is a collaboration of eight independent library systems totaling 76 branches (including the Santa Clarita Public Library). The member library systems of the Inland Library Network share a library catalog system and share library materials such as books, audiobooks, music CD's and DVD's. The Santa Clarita Public Library is joining this partnership. What is the benefit of Santa Clarita joining the Inland Library Network? By joining the Inland Library Network, Santa Clarita Public Library patrons will be able to search for and borrow library materials from the catalogs of ILN member libraries. Items selected will be available for pickup at one of our 3 city libraries. How many unique titles are available within the shared catalog of the Inland Library Network? How does this compare with the Los Angeles County Public Library? The catalog of the Inland Library Network has 1,068,000 million unique titles comprised of 858,000 book titles and 210,000 audio-visual titles. By comparison, the Los Angeles County Public Library has 978,000 unique titles comprised of 779,000 book titles and 199,000 audio-visual titles. How is a partnership with the Inland Library Network different than being a part of the Los Angeles County Public Library? Each library system participating in the Inland Library Network retains full independence over the operations, hours, facilities, priorities and policies of their individual libraries. As an independent municipal library, the Santa Clarita Public Library will increase the hours of the Canyon Country and Newhall libraries by 20% and open both on Sundays, increase the annual budget for library materials by 22%, and build and maintain beautiful library facilities. And as a member of ILN, the Santa Clarita Public Library will be able to provide our patrons with access to a large, robust collection of library materials and maintain full local independence over the management of our city libraries. Will there be a charge to borrow items through the Inland Library Network? No. Santa Clarita Public Library patrons will not be charged for borrowing items through the ILN. Patrons can borrow materials through the ILN catalog free of charge. Is it true that people will have to drive to a local library, fill out a form and pay a fee to order library materials from ILN libraries outside of Santa Clarita? No, that is not true! Santa Clarita Public Library patrons will have online access to a robust collection of library materials including the holdings of our three library branches and those of the entire ILN catalog. You will be able to easily and freely search the ILN catalog and initiate the borrowing online of library materials located at any ILN member library. Upon arrival of requested materials in Santa Clarita, patrons will receive automatic notification via email of the availability of items for checkout. This process is similar to how patrons of the County of Los Angeles Public Library search for and select items held at County libraries located outside of Santa Clarita. Will it take long for library materials ordered from other ILN libraries to be delivered to a branch of the Santa Clarita Public Library and be available for pickup? No, it will not take long to receive items ordered from other ILN libraries. If the item selected is not checked out it will be available for pickup within 3 to 4 days. If the item is in use by another library patron, your request will be placed in the "hold queue" and you will receive the item in order. Will I be able to renew items borrowed from other ILN libraries? Yes. Will I be able to borrow audio-visual materials from other ILN libraries? Yes. The members of ILN share audio visual materials (audio books, music CD's, DVD's) as well as books. Are you sure I will be able to borrow audio-visual materials from other ILN libraries? I've heard that audio-visual materials can't be borrowed through interlibraryloan. Yes, we are sure. You will be able to borrow audio-visual materials from other ILN libraries, similar to how you can now borrow audio-visual materials from other branches of the Los Angeles County Public Library. How does the Inland Library Network (ILN) differ from the Southern California Library Cooperative (SCLC)? Public library cooperatives, such as the Southern California Library Cooperative, are created and governed pursuant to the provisions of the California Library Services Act and serve to assist libraries to enhance service to the public through resource sharing, training, and networking. While the independent libraries that participate in ILN share an integrated library system and catalog, the library members of SCLC do not; therefore, obtaining library materials from other SCLC libraries involves a more manual process of searching and ordering (as compared to the automated, online process of searching and ordering library materials through ILN). By participating in ILN, patrons of the Santa Clarita Public Library will have both direct, online access to a robust collection of library materials in addition to those available at our three local libraries. And by joining SCLC, library patrons will have access to additional resource -sharing opportunities. -.ZZ --