HomeMy WebLinkAbout2011-09-13 - AGENDA REPORTS - SCSC JANITORIAL CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by
September 13, 2011
Rick Gould
AWARD JANITORIAL SERVICES CONTRACT FOR THE
SANTA CLARITA SPORTS COMPLEX
Parks, Recreation, and Community Services
RECOMMENDED ACTION
1. City Council award a contract to ABM Company for janitorial services at the Santa Clarita
Sports Complex in the amount of $130,200, subject to the right of the City Manager to
modify the award in the event issues of impossibility of performance arise.
2. Execute up to two (2) annual renewal options not to exceed $130,200 each, plus Consumer
Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City
Council in the annual budget for such FiscalYear.
Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
BACKGROUND
In accordance with the City's purchasing policy, the contract for janitorial services at the Santa
Clarita Sports Complex was recently bid. Once awarded, a new janitorial contract will provide
for routine cleaning services for up to seven days per week, with one day porter working at both
the Gymnasium and Activities Center for additional services as required.
The City of Santa Clarita published bids for janitorial services at the Santa Clarita Sports
Complex on April 20 and 22, 2011. A mandatory walk-through of the site was conducted on
April 29, with ten vendors in attendance. The bid opening was held on May 25, with the four
vendors submitting bids:
LA-fiWyke
Company Bid Amount
Come Land Maintenance Company of Los Angeles, CA $101,661.24
ABM Company of Irvine, CA $120,132.00
Lee's Maintenance Services of Van Nuys, CA $175,008.84
Bell Building Maintenance of Sherman Oaks, CA $210,780.00
After a review of the bid submittals, all four bidders were found to be responsive.
During the month of July, City staff completed the research necessary to determine the best
qualified responsive bidder. Janitorial contracts are awarded on a multiple criteria basis, and not
based solely on low bid. The criteria evaluated for this bid include cost, references and site
inspections, estimated number of work hours needed, demonstration of ability to perform, and
letters of recommendation.
After completing research and site inspections on .July 20, ABM Company was found to be in
compliance with the conditions and terms of the janitorial contract and had the highest point total
in the multiple criteria list. Staff recommends that ABM Company be awarded the janitorial
services contract for the Santa Clarita Sports Complex for the total amount not to exceed
$130,200.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funding for this contract in the amount of $130,200 is available for Fiscal Year 2011-12, in
expenditure account 15203-5161.001.