HomeMy WebLinkAbout2011-09-13 - AGENDA REPORTS - SEASON PRINTING CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
September 13, 2011
CONTRACT FOR SEASONS PRINTING
City Manager's Office
RECOMMENDED ACTION
City Council award contract for the printing of the City's award-winning SEASONS Magazine to
Publication Printers, subject to the right of the City Manager to modify the award in the event
issues of impossibility of performance arise, and authorize City Manager to execute the contract
subject to City Attorney approval, for an amount not to exceed $27,963 per issue, plus a
contingency of $5,592. Contingency is for possible page and/or quantity increase for a total of
$33,550 per issue for four issues annually from account number 15102-5101.004. The award is
for an initial term of one year and has three optional renewal years.
BACKGROUND
SEASONS is the City's quarterly magazine and provides listings of sports and recreation
offerings, as well as information about what is happening in the City. It is mailed to every
household in the City.
An invitation to bid was prepared and published two times in the Signal newspaper on
July 17 and July 22, 2011, and was conducted in compliance with the support of Santa Clarita
businesses program. The notice was forwarded to the Chamber of Commerce, the Valley Industry
Association, and 64 suppliers on file. The invitation to bid was posted on the City's website and
downloaded by 33 companies. Five suppliers submitted bids which were opened by Purchasing
on August 17, 2011. The results of the bids are as follows:
Vendor Location Bid
Publication Printers Denver, CO $27,963.00
Graphic Consultants Northridge, CA $35,446.00
Southwest Offset Printing Gardena, CA $30,800.00
Creel Las Vegas, NV $37,360.10
Hudsen Printing Salt Lake, UT $31,691.00
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
SEASONS Magazine printing was included in the FY 11/12 budget in account number
15102-5101.004.
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