HomeMy WebLinkAbout2011-03-08 - AGENDA REPORTS - SR 14 SAND CYN GATEWAY B3003 (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
March 8, 2011
Curtis Nay
STATE ROUTE 14/SAND CANYON ROAD GATEWAY
BEAUTIFICATION, PROJECT B3003 AND FEDERAL -AID
PROJECT RPSTPLE-5450(059), STATE TRANSPORTATION
IMPROVEMENTS PROGRAM - AWARD DESIGN CONTRACT
Public Works
RECOMMENDED ACTION
1. City Council award the contract for landscape architecture and engineering design services to
Valley Crest Design Group for the State Route 14/Sand Canyon Road Gateway
Beautification, Project B3003, in the amount of $229,530, plus a contingency in the amount
of $29,318, for a total contract amount not to exceed $258,848.
2. Appropriate $78,264 from Landscape Maintenance District Fund 357 to Expenditure
Account B3003357-5161.001.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
This project is federally funded under the State Transportation Improvements Program (STIP) -
Transportation Enhancement appropriation. The City applied for a Metro Call for Projects grant
for the design of the State Route 14/Sand Canyon Road Gateway Beautification project. The City
received the grant in the amount of $133,000, and is using gas tax funds to fulfill a required
match of $71,000.
The project will install landscaping, hardscape, and irrigation systems along State Route 14 on -
and off -ramps and Sand Canyon Road within the City of Santa Clarita and within the jurisdiction
of the California Department of Transportation (Caltrans). The footprint of the gateway
beautification design will replace approximately six acres of the existing unimproved land that is
currently covered with perennial weeds and wild grasses with an aesthetically -pleasing variety of
environmentally friendly trees, shrubs, and ground cover.
Staff prepared a Request for Proposals (RFP) for this project to obtain the services of a qualified
landscape architect and civil engineer design firm. The RFP asked firms to identify their
experience working with Caltrans District 7 Landscape Architects and Civil Engineers,
developing conceptual design details, conducting public outreach with local residents, and
preparing complete plans, specifications, and estimates. The consultant will also prepare the
Caltrans Stormwater Data Report and all required project reports.
The RFP was sent to the firms on the City's Design Consultants List. On October 14, 2010, the
following five firms submitted proposals:
Rankin Company Location Design
1 Valley Crest Design Group
2 Landscape Development, Inc.
3 Pacific Coast Land Design
4 L.A. Group Design Works, Inc.
5 L. Newman Design Group, Inc.
Santa Ana, CA
$258,848
Santa Clarita, CA
$240,104
Ventura, CA
$270,047
Woodland Hills, CA
$258,815
Westlake Village, CA
$257,906
Based on the review of the consultants' proposals, which included their technical qualifications,
understanding the scope of work, Caltrans experience, and references, staff invited three
qualified firms to participate in oral interviews with City staff:
Valley Crest Design Group
Landscape Development, Inc.
Pacific Coast Land Design
California Government Code 4526 prescribes selection of architectural and engineering services
to be based on demonstrated competence and professional qualifications necessary for the
satisfactory performance of the services required and does not authorize the selection of
professional architectural and engineering services based on cost. The City was able to reach an
agreement with Valley Crest Design Group, the highest ranked firm, at a fair and reasonable
price.
Valley Crest Design Group's proposal demonstrated the necessary professional qualifications and
full understanding of the project with experience working directly with Caltrans District 7
Landscape Architects and Civil Engineers in obtaining plans approval and project reports. In
addition, Valley Crest Design Group has satisfactorily worked with the City on previous design
projects such as the Magic Mountain Parkway/I-5 Landscape Beautification and the Golden
Valley Bridge Over the Santa Clara River.
The proposal amounts include a contingency and tasks necessary to complete the beautification
project design.
The requested appropriation for additional funds in the amount of $78,264, in addition to the
previously budgeted grant/match amount of $204,000, is necessary to provide for the design of
the State Route 14/Sand Canyon Road Gateway Beautification project. Landscape Maintenance
District funding is available to meet this need. The remaining funds in the amount of $23,416
will cover miscellaneous project costs including staff time and project administration.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $204,000 were previously appropriated for this project. The additional
requested appropriation of $78,264 from Landscape Maintenance District Fund 357 will
adequately provide for all anticipated design project costs.
ATTACHMENTS
Location Map
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