HomeMy WebLinkAbout2011-09-13 - AGENDA REPORTS - TEMPORARY BIN ROLL OFF (2)Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Robert Newman
DATE: September 13, 2011
SUBJECT: COUNCIL DIRECTION REGARDING REQUEST FOR
PROPOSALS FOR TEMPORARY BIN AND ROLL -OFF SERVICE
PROVIDERS
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council direct staff to terminate the Request for Proposals (RFP) process and rescind
Resolution 09-24, which expands the Non -Exclusive and Roll -Off Franchise and opens on an
annual basis to allow additional enterprises to join the franchise.
BACKGROUND
The Temporary Bin and Roll -Off Franchise went into effect January 2006 in an effort to increase
diversion as mandated by Assembly Bill 939. This bill required all jurisdictions in the state to
recycle a minimum of 50 percent of all waste generated. In 2005, the City had a diversion rate of
49 percent, just shy of the requirement. In 2006, the City reported an increased rate of 54 percent.
There is currently proposed state legislation to increase the 50 percent diversion requirement to
75 percent by 2020.
Since 2006, the Temporary Bin and Roll -Off Franchise Program has successfully diverted over
136,023 tons of the materials collected.
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ora , ; Bin,TDwers on
Year
Percentage
Tons Diverted
2006
52%
33,697
2007
55%
27,370
2008
60%
25,130
2009
66%
23,238
2010
69%
26,588
'PRO
d
During the past five years, through acquisitions, consolidation, and hauling companies choosing
to stop providing services, the number of franchises decreased from ten to six.
At the City Council meeting on November 9, 2010, the existing six franchise agreements were
extended five years to December 31, 2015. The City Council's action was to extend the existing
franchises while ensuring that new hauling companies are not precluded from joining the
franchise. Based on discussions with the City Attorney regarding the City Council's action, it was
determined the only way to not preclude new hauling companies from joining the franchise is to
open the franchise to additional hauling companies, subject to City Council approval.
Subsequently, the City received inquiries from three outside hauling companies requesting to join
the franchise. In consideration of these requests, staff developed an RFP, which was advertised in
The Signal newspaper on July 24, 2011.
This action is consistent with Resolution 09-24 approved and adopted by the City Council at the
regular meeting on April 28, 2009. The deadline to submit a proposal was September 7, 2011.
Staff intended to bring the eligible applicants back to the City Council in October 2011 for
consideration of a franchise, which would begin January 1, 2012. However, based on the recent
direction staff received at the August 23 City Council meeting, staff is recommending to
terminate the RFP process and rescind Resolution 09-24. The companies that downloaded
proposals were contacted to advise them of the proposed action at the Council meeting tonight.
At the time this agenda report was compiled, the submittal period for the request for proposals
had not closed. Staff will have the names of the companies that submitted proposals available for
review.
ALTERNATIVE ACTIONS
1. Reconsider when new franchise contracts for additional franchisees would be added.
2. Direct staff to continue reviewing proposals received through the RFP process.
3. Other action as determined by the City Council.
FISCAL IMPACT
None by this action.