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HomeMy WebLinkAbout2011-01-11 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING Tuesday, January 11, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY None INTRODUCTION OF CITY ATTORNEY JOE MONTES Acting City Clerk Swears in City Attorney PRESENTATIONS TO THE CITY Excellence in Information Technology - Digital Cities Survey Award Golden Valley Road Bridge chosen best APWA Project of the Year COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NA CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made .by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve minutes of the December 14, 2010, special and regular joint meetings of the City Council. Redevelopment Agency: Approve the minutes of the December 14, 2010, special and regular joint meetings of the Redevelopment Agency. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. 3. COUNCILMEMBER ABSENCE FROM THE OFFICE - Councilmember Frank Ferry last attended the November 23, 2010, regular City Council meeting and subsequently went into surgery. Since that time he has been in recovery, and continues to make good progress. In order to comply with the requirements of Government Code section 36513, approval of the City Council is required to excuse his continued absence from regular City Council meetings to facilitate his recovery. RECOMMENDED ACTION: City Council approve Frank Ferry's absence from attendance at regular City Council meetings during the period of his recovery from surgery. 4. AWARD CONTRACT FOR CITYWIDE BANNER PROGRAM -.In July 2007, staff successfully conducted a bid for our first Citywide Banner Program, and awarded the contract to a local Santa Clarita company. With this contract, the City was able to provide area non -profits the ability to advertise a community event on the City's paseo bridges and Southern California Edison streetlight poles using the new Citywide Banner Program. No City funds are expended in providing this professional service to area non -profits. The City only incurs costs for banners that are requested by staff for City -produced events or when co -sponsoring selected tourism events. RECOMMENDED ACTION: City Council find the proposal for GMA Print Solutions non-responsive and award a contract to AAA Flag & Banner for Citywide banner hanging and management services in the amount not to exceed $150,000; and authorize the City Manager or designee to execute all contracts and associated documents, and execute up to three (3) annual renewal options not to exceed the above annual amount plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. 5. AUTHORIZE CONTRACT AMENDMENT FOR RELOCATION SERVICES - The Redevelopment Agency released a request for proposals for relocation services. The firm California Property Specialists, Inc. was selected to perform these services. A contract amendment is being considered to extend the existing contract. RECOMMENDED ACTION: Redevelopment Agency: Authorize the increase of $25,000 to the original contract of $48,000 for a total of $73,000 with California Property Specialists, Inc; appropriate $25,000 from the Redevelopment Agency fund balance into Expenditure Account 13400-5161.002; and authorize the Executive Director or designee to execute all documents, subject to Agency Attorney approval. M 6. SECOND READING AND ADOPTION OF AN ORDINANCE FOR PREZONE 10-001 (A) (MASTER CASE NO. 10-048) FOR THE COPPERSTONE AREA - Second reading and adoption of ordinance approving Prezone 10-001 (A) (Master Case 10-048) for the Copperstone area, generally located at the northeast corner of Copper Hill Drive and Decoro Drive, along the northerly boundary of the City of Santa Clarita. RECOMMENDED ACTION: City Council adopt an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA TO APPROVE PREZONE NO. 10-001 (A) (MASTER CASE 10-048) FOR APPROXIMATELY 68 ACRES OF THE COPPERSTONE ANNEXATION AREA, GENERALLY LOCATED AT THE NORTHEAST CORNER OF COPPER HILL DRIVE AND DECORO DRIVE, ALONG THE NORTHERLY BOUNDARY OF THE CITY OF SANTA CLARITA." 7. VALENCIA INDUSTRIAL CENTER MEDIAN IMPROVEMENTS, PROJECT B1008 - PROJECT ACCEPTANCE - This project installed trees, landscaping, and hardscape in the medians located in the Valencia Industrial Center. These improvements provide a distinct special benefit to properties within this area by providing beautification, shade, and positive enhancement of the community character. RECOMMENDED ACTION: City Council accept the completion of the Valencia Industrial Center Median Improvements, Project B1008; direct City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention balance 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 5 8. AMEND THE MV TRANSIT CONTRACT TO ADJUST THE ON-TIME PERFORMANCE STANDARDS, AND REDUCE THE LIMITS ON INCENTIVES AND LIQUIDATED DAMAGES - The current contract with MV Transit requires a 95 percent on-time performance rate to avoid penalties, compared to an industry standard of 90 percent. Because of penalties associated with not meeting this standard, the primary focus of the contractor has become primarily schedule adherence. While it is desirable to maintain a high on-time performance standard, the existing 95 percent standard has created unintended results in the area of customer service and fare collections. For example, complaints related to driver courtesy and fare collection have remained high and have not decreased at the same rate as other categories. In other words, because of existing penalty structure, fare collection and driver courtesy has not received the same level of attention as other service categories. Staff recommends adjusting the minimum on-time performance standard to 90.5 percent and reducing the incentive and penalty limits to reduce the City exposure to incentive payments at the lower standard. Staff is confident the contractor will be able to provide a more balanced service while maintaining an effective on-time performance level. RECOMMENDED ACTION: City Council amend the MV Transit contract to adjust the on-time performance standards, and reduce the level of incentives and liquidated damages, which may be earned by the contractor and assessed by the City; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. CHECK REGISTER NO. 24 AND 25 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 24 and 25. G NEW BUSINESS 10. PUBLIC LIBRARY MATERIALS RESOURCE SHARING - To ensure patrons of the Santa Clarita Public Library have access to a robust collection of materials beyond those to be held at our three local libraries, City Council authorization is requested to purchase an integrated library system needed to participate in the Inland Library Network and to join the Southern California Library Cooperative, including introduction of an ordinance to officially create the Santa Clarita Public Library effective July 1, 2011. RECOMMENDED ACTION: City Council authorize and direct the City Manager, and/or his designees, to take all actions necessary for the City of Santa Clarita to join the Southern California Library Cooperative; authorize the City Manager to issue a purchase order and/or contract in an amount not to exceed $93,040 to SirsiDynix, Inc., for the purchase and installation of SirsiDynix Symphony integrated library system software required to participate in the Inland Library Network; authorize a loan in the amount of $93,040 from the General Fund Capital Projects Reserve to the Public Library Fund (Fund 309) at an interest rate equal to the rate of return on investments of the City's cash and investment portfolio and to be repaid at such time as is possible by Fund 309, and appropriate said amount within Fund 309; introduce and pass to second reading on January 25, 2011, an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 2.70, PUBLIC LIBRARY, TO THE SANTA CLARITA MUNICIPAL CODE, ESTABLISHING FOR THE MUNICIPALITY A PUBLIC LIBRARY." 7 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 25, 2010, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION T, Kevin Tonoian, Acting City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 6, 2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. /Tonoiaq City Clerk Clarita, California