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HomeMy WebLinkAbout2011-02-22 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIUREDEYELOPMENT AGENCY REGULAR MEETING Tuesday, February 22, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Ferry CALL TO ORDER ROLL CALL FLAG SALUTE - Jacob Vincent and Joshua Vincent, from Boy Scout Troop 258 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item ori the Consent Calendar. AWARDS AND RECOGNITIONS American Heart Association Wear Red Day Proclamation City Manager Recognition PRESENTATIONS TO THE CITY Parks, Recreation, and Community Services Commission 2011 Goals COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public. or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve minutes of the February 8, 2011, special and regular joint meetings of the City Council. Redevelopment Agency: Approve the minutes of the February 8, 2011, special and regular joint meetings of the Redevelopment Agency. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. TRANSFER OF REDEVELOPMENT AGENCY LOW/MOD HOUSING FUNDS FROM THE AGENCY OWNED BLOCK TO THE NEWHALL AVENUE DEVELOPMENT - In 2009 the Redevelopment Agency of the City of Santa Clarita (Agency) acquired a full block in downtown Newhall, commonly referred to as the Agency -Owned Block (Block). The Block was acquired using Developer Fee funds and Agency low/mod housing funds, with the intent to develop a mixed-use project containing affordable housing units. Since the acquisition of the Block another affordable housing development, the Newhall Avenue Development, has reached the point of entitlement with construction expected to begin in early 2012. RECOMMENDED ACTION: Redevelopment Agency increase Agency non -housing transfers out of Account 390-19500-5501.391 by $2,850,000 and increase Agency low/mod housing transfers in Account 391-4711.390 by $2,850,000. 3 4. RESOLUTIONS AUTHORIZING THE EXECUTION OF AN AFFORDABLE HOUSING REIMBURSEMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY AND CITY OF SANTA CLARITA - The City and Redevelopment Agency to adopt Resolutions that will allow the execution of an Affordable Housing Reimbursement Agreement committing RDA low/mod housing funds for the development of the Newhall Avenue Development. RECOMMENDED ACTION: City Council: Adopt a Resolution authorizing the execution of an Affordable Housing Reimbursement Agreement between the Redevelopment Agency and the City of Santa Clarita and appropriate $30,000 into CDBG Contractual Services, account 13311-5161.001, to fund the environmental review for the Newhall Avenue Development. Redevelopment Agency: Adopt a Resolution authorizing the execution of an Affordable Housing Reimbursement Agreement between the Redevelopment Agency and the City of Santa Clarita. 5. ASSIGNMENT OF CONTRACT FROM CURBSIDE, INC., TO WM CURBSIDE, LLC FOR THE USED OIL AND HOUSEHOLD HAZARDOUS WASTE DOOR-TO-DOOR COLLECTION PROGRAM - Curbside, Inc., currently provides the services related to the City's Used Oil and Household Hazardous Waste Door -to -Door Collection program. On January 17, 2011, the City was made aware that Curbside, Inc., was purchased by Waste Management and will operate under the name WM Curbside, LLC. RECOMMENDED ACTION: City Council authorize the City Manager or designee to execute an Assignment Agreement with Curbside, Inc., and WM Curbside, LLC to continue the services of the Used Oil and Household Hazardous Waste (HHW) Door -to -Door Collection program. 6. NEWHALL METROLINK PARKING EXPANSION, PROJECT T2005 - AWARD DESIGN CONTRACT - This project will expand the existing joint parking lot for the Newhall Metrolink Station and the Newhall Community Center to provide additional parking for Metrolink riders. RECOMMENDED ACTION: City Council award the design contract for engineering services to Rick Engineering Company for the Newhall Metrolink Parking Expansion, Project T2005, in the amount of $118,000, plus a contingency in the amount of $17,700 for a total contract amount not to exceed $135,700; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4 7. MAGIC MOUNTAIN PARKWAYANTERSTATE 5 INTERCHANGE LANDSCAPE BEAUTIFICATION PHASE II, PROJECT S1003 - PROJECT ACCEPTANCE - This landscape beautification project enhanced the parkway and median areas and installed a decorative monument wall to the recently completed roadway project at Magic Mountain Parkway and The Old Road. RECOMMENDED ACTION: City Council accept the completion of the Magic Mountain Parkway/Interstate 5 Interchange Landscape Beautification Phase II, Project S1003; direct the City Clerk to file the Notice of Completion; authorize the appropriation of $57,443 from Landscape Maintenance District Fund Balance 357 to Expenditure Account 51003357-5161.001; direct staff to release the retention balance 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. TRAFFIC SIGNAL INSTALLATION AT GOLDEN VALLEY ROAD AND NEWHALL RANCH ROAD, PROJECT 04008 - APPROVE THE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - This project will install a complete traffic signal system to allow for controlled access to Fire Station 104, located immediately north of this intersection, which is schedule to be built later this year. The signalization of this intersection is critical to the successful operation of the fire station. RECOMMENDED ACTION: City Council approve the plans and specifications for the Traffic Signal Installation at Golden Valley Road and Newhall Ranch Road, Project C4008, and award the construction contract to Flatiron Electric Group, Inc., in the amount of $184,370, and authorize a contingency in the amount of $36,874, for a total contract amount not to exceed $221,244; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. p 5 9. VALENCIA INDUSTRIAL CENTER BIKE LANES, PROJECT T1011 - PROJECT ACCEPTANCE - This project consisted of restriping and the addition of signage to accommodate' bicycle lanes on Avenue Scott between Rye Canyon Road and Avenue Rockefeller, Avenue Stanford between Vanderbilt Way and Avenue Scott, and Vanderbilt Way. Bicycle detection was added at signalized intersections. The striping modifications improved traffic flow and provided a designated path of travel for bicyclists. This project is consistent with the City's adopted Non -Motorized Transportation Plan, making bicycling more convenient and building a comprehensive citywide bicycle network. RECOMMENDED ACTION: City Council accept the completion of the Valencia Industrial Center Bike Lanes, Project T1011; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention balance 35 days after the Notice of Completion is recorded, provided no stop notices have been- filed, as provided by law. 10. COMMUNITY SERVICES GRANT PROPOSAL PROGRAM - PROJECT RECOMMENDATIONS FOR FISCAL YEAR 2010-11 - Approval of Community Services Grants proposal recommendations. RECOMMENDED ACTION: City Council approve Community Services Grant Committee's Project Recommendations for Fiscal Year 2010-11, in an amount not to exceed $80,000; direct staff to execute agreements approved for funding; and authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. 2 11. ARTS GRANTS RECOMMENDATIONS FOR FISCAL YEAR 2010-11 - Approval of Arts Grants proposed recommendations. RECOMMENDED ACTION: City Council approve Arts Commission recommendations for Arts Grants for Fiscal Year 2010-11, in an amount not to exceed $40,000; direct staff to execute agreements approved for funding; and authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. 12. VETERANS HISTORICAL PLAZA SPECIAL USE FACILITY POLICY - Proposed policy for the operation and use of Veterans Historical Plaza. RECOMMENDED ACTION: City Council adopt the Veterans Historical Plaza Special Use Facility Policy for the operation and use of Veterans Historical Plaza. 13. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND TITLE 11 AND TITLE 17 OF THE MUNICIPAL CODE REGULATING THE USE OF TEMPORARY, NON-COMMERCIAL SIGNS IN THE CITY OF SANTA CLARITA - Amendments to Titles 11 and 17 of the Municipal Code establishing regulations for the use of temporary, non-commercial signs in the City and establishing a penalty for the illegal installation of such signs. RECOMMENDED ACTION: City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA APPROVING MASTER CASE 10-046, ADOPTING A NEGATIVE DECLARATION, AND AMENDING TITLE 11 AND TITLE 17 OF THE CITY OF SANTA CLARITA MUNICIPAL CODE PERTAINING TO THE REGULATION OF TEMPORARY, NON-COMMERCIAL SIGNS." 7 14. AWARD CONTRACT FOR THE DESIGN AND INSTALLATION OF A NEW RADIO SYSTEM FOR THE CITY'S TRANSIT FLEET - City Council award a contract to Hi -Desert Communications for the purchase, installation, and integration of a new Narrowband Radio System to support the City's Transit and Emergency Operations Center (EOC) in the amount of $181,264, which reflects the base pricing plus the selected option pricing; to authorize a contingency of 10% in the amount of $18,126, for a total contract not to exceed $199,390. RECOMMENDED ACTION: City Council appropriate funds in the amount of $67,496 from Fund 702 (Technology Replacement) to Account 12400.5201.003, and appropriate remaining ARRA Funds in the amount of $10,690 to Account 12400-5201.003; award a contract to Hi -Desert Communications for the purchase, installation, and integration of a new Narrowband Radio System to support the City's Transit and Emergency Operations Center (EOC) in the amount of $181,264, which reflects the base pricing plus the selected option pricing, to authorize a contingency of 10% in the amount of $18,126, for a total contract not to exceed $199,390; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. CHECK REGISTER NO.3 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 3. NEW BUSINESS 16. PRESERVATION OF 90 +/- ACRES OF REAL PROPERTY IN WILDWOOD CANYON, LOS ANGELES COUNTY ASSESSORS PARCELS 2827-018-030, 2827-026-027, 2827-026-029, AND 2827-026-030 - Purchase recommendation to preserve as open space 90 +/- acres of real property in Wildwood Canyon, Los Angeles County. RECOMMENDED ACTION: City Council approve the purchase of 90 +/- acres of real property for open space preservation, located in Wildwood Canyon, Assessor's Parcels 2827-018-030, 2827-026-027, 2827-026-029, and 2827-026-030.; appropriate $390,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004. Appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008; authorize the transfer of $90,000 from Contractual Services Account R0002303-5161.001 to Environmental Mitigation Land Acquisition Account R0002303-5201.004; authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 17. JUNE 30, 2010 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER - The City's independent audit firm, Caporicci & Larson, CPA, has completed the City's annual audit for fiscal year ending June 30, 2010. Caporicci & Larson, CPA, conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance that the City's financial statements were free from material misstatements. RECOMMENDED ACTION: City Council and Redevelopment Agency: Approve the Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ending June 30, 2010; the Comprehensive Annual Financial Report (CAFR) and Audit Committee Letter for fiscal year ending June 30, 2010. 9 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are.NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, March 8, 2011, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall', 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, Acting City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on February 17, 2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the, to Clarita Sheriffs Station. Kevin T noia Actingity Cl rk Santa �,'larita, California 10