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HomeMy WebLinkAbout2011-03-08 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING Tuesday, March 08, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING,AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY None PRESENTATIONS TO THE CITY ALADS Plaque Presentation Public Safety Update - Captain Paul Becker COMMITTEE REPORTS/COUNCILMEMBER COMMENTS 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve minutes of the February 22, 2011, special and regular joint meetings of the City Council. Redevelopment Agency: Approve the minutes of the February 22, 2011, special and regular joint meetings of the Redevelopment Agency, 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. AUTHORIZATION TO PREPARE BOUNDARY MAPS AND LEGAL DESCRIPTIONS IN ANTICIPATION OF INITIATING PREZONE AND ANNEXATION PROCEEDINGS FOR THE NORTH COPPERHILL (SAUGUS) ANNEXATION PRIMARILY AFFECTING EXISTING RESIDENTIAL NEIGHBORHOODS AND OPEN SPACE IN THE UNINCORPORATED COUNTY NORTH OF THE CITY WITHIN THE CITY'S SPHERE OF INFLUENCE AND INCREASE AND EXTEND CONTRACT NO. 09-00061 WITH SIKAND ENGINEERING BY $20,000 FOR 90 DAYS - Request to prepare boundary maps and legal descriptions in anticipation of initiating prezone and annexation proceedings affecting primarily existing residential neighborhoods and open space in the unincorporated County north of the City and increase and extend Contract 09-00061 with Sikand Engineering by $20,000 for a total contract amount not to exceed $70,000 for 90 days. RECOMMENDED ACTION: City Council authorize the City Manager, or designee, to prepare annexation boundary maps and legal descriptions in anticipation of initiating prezone and annexation proceedings affecting primarily residential neighborhoods and open space in the unincorporated County territory generally located north of the City's boundary between Seco Canyon and Bouquet Canyon Roads within the City's Sphere of Influence and increase Contract No. 09-00061 with Sikand Engineering by $20,000 for a total contract amount not to exceed $70,000 for 90 days. 4 4. SECOND READING OF ORDINANCE TO AMEND CONTRACT WITH CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO PROVIDE 20475 (DIFFERENT LEVEL OF BENEFITS) AND SECTION 21353 (2.0% AT 60 RETIREMENT FORMULA) AND RESOLUTION TO AMEND SAME CONTRACT TO PROVIDE NO EMPLOYER PAID MEMBER CONTRIBUTIONS FOR NEW HIRES - The City contracts with the California Public Employees' Retirement System (Ca1PERS) to provide employees with retirement benefits. Government Code Section 20475 allows the contracting agency, the City, to amend its contract or previous amendments to its contract with Ca1PERS in order to provide different benefits to new employees hired after the effective date of the amendment. The City is prohibited from reducing contracted pension benefits for current employees. Therefore, the City seeks to amend its contract with Ca1PERS and provide newly hired employees with the 2.0% at 60 retirement formula based on the 36 highest paid consecutive months and for the new hires to pay the full 7% member contribution. RECOMMENDED ACTION: City Council amend the contract with the California Public Employees' Retirement System (CalPERS) to provide Section 20475 (Different Level of Benefits), Section 21353 (2% at 60 retirement formula), and Section 20691 (Employer Paid Member Contributions) for local miscellaneous members entering membership for first time after the effective date of this contract amendment; conduct a second reading and adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL, CITY OF SANTA CLARITA," and adopt a resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF SANTA CLARITA FOR EMPLOYER PAID MEMBER CONTRIBUTIONS." 5 5. STATE ROUTE 14/SAND CANYON ROAD GATEWAY BEAUTIFICATION, PROJECT B3003 AND FEDERAL -AID PROJECT RPSTPLE-5450(059), STATE TRANSPORTATION IMPROVEMENTS PROGRAM - AWARD DESIGN CONTRACT - The project will install landscaping, hardscape, and irrigation systems along State Route 14 on- and off -ramps and Sand Canyon Road within the City of Santa Clarita and within the jurisdiction of the California Department of Transportation (Caltrans). RECOMMENDED ACTION: City Council award the contract for landscape architecture and engineering design services to Valley Crest Design Group for the State Route 14/Sand Canyon Road Gateway Beautification, Project B3003, in the amount of $229,530, plus a contingency in the amount of $29,318, for a total contract amount not to exceed $258,848; appropriate $78,264 from Landscape Maintenance District Fund 357 to Expenditure Account B3003357-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. FISCAL YEAR 2009-10 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0071 - PROJECT ACCEPTANCE -The Annual Overlay and Slurry Seal project is an integral part of the City's pavement management program.and adds pavement and slurry seal asphalt maintenance treatments to selected City streets. RECOMMENDED ACTION: City Council accept the completion of the 2009-10 Annual Overlay and Slurry Seal Program, Project M0071; direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 7. MCBEAN PARKWAY BRIDGE WIDENING OVER THE SANTA CLARA RIVER, PROJECT 51037 — AWARD DESIGN CONTRACT - This project will widen the existing McBean Parkway Bridge over the Santa Clara River. The widening will add one additional southbound lane, landscaped raised median and Class I Bike Trail. The widening of the bridge will alleviate the traffic congestion and connect the north river trail to the south river trail. RECOMMENDED ACTION: City Council award the environmental consulting services and design contract to Dokken Engineering for the McBean Parkway Bridge Widening Over the Santa Clara River, Project S 1037, in the amount of $954,465, plus a contingency in the amount of $143,170, for a total contract amount not to exceed $1,097,635; authorize the transfer of $425,000 from Expenditure Account S1003303-5161.001 to Expenditure Account 51037303-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Col 8. RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROLS FOR THE INTERSECTION OF VISTA DELGADO DRIVE AND LAS MANANITAS DRIVE - Staff received a request from an area resident to evaluate the traffic circulation at the intersection of Vista Delgado Drive and Las Mananitas Drive. The resident indicated heavy vehicular traffic congestion during the morning and afternoon school dismissal periods and a school-age pedestrian crossing at this intersection. Staff conducted an analysis of the intersection, which included the evaluation of vehicular and pedestrian volumes, collision history, and visibility at the intersection. The analysis determined the intersection of Vista Delgado Drive and Las Mananitas Drive met the minimum volume warrants for the installation of multiway stop controls. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop controls for the intersection of Vista Delgado Drive and Las Mananitas Drive. 9. SETTLEMENT AGREEMENT TO PURCHASE THE LEASEHOLD INTERESTS OF REALTY LOCATED AT 24110 MAIN STREET AND 22515 9TH STREET FROM WANJON AUTOBODY INC AND AUTOMOTIVE TECHNOLOGY- In November, 2009, the Redevelopment Agency acquired an entire block of property directly across from the future Old Town Newhall library site. Along with the purchase of the property, the Agency assumed the existing leases for 3 tenants on the property. The Agency's relocation consultant, California Property Specialists, Inc. (CPSI) has been working diligently with the tenants' attorney to negotiate feasible settlements on behalf of the Agency and settlements have been reached for the relocation of two of these tenants. Theses relocations will satisfy the majority of the Agency's tenant relocation obligations resulting from the Agency's purchase of the property. RECOMMENDED ACTION: Redevelopment Agency approve the Settlement Agreements with Wanjon Autobody Inc and Automotive Technology and authorize the Executive Director or designee to execute the agreements and approve payments up to a maximum amount of $530,338 for the acquisition and for all required costs related thereto and execute all required documentation to complete the transaction, subject to review by the Agency Attorney; and authorize the appropriation of $530,338 from available funds in the Redevelopment Agency non -housing fund balance to Account 13400-5201.004. 7 10. BUS FAREBOX PROCUREMENT FOR PARATRANSIT FLEET - Procure twenty-seven (27) UFS/TAP enabled fareboxes for the City's existing paratransit bus fleet. RECOMMENDED ACTION: City Council award a contract to Cubic Transportation Systems, Inc. for the procurement and installation of 27 paratransit bus fareboxes in the amount of $260,562; authorize a contingency of 10% in the amount of $26,056.24, for a total contract not to exceed $286,618.63, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. APPROVAL AND ACCEPTANCE OF REPAYMENT OF A.PORTION OF THE REDEVELOPMENT AGENCY'S 2008 NOTE TO THE CITY - In accordance with the 2008 loan agreement between the Agency and the City, it is suggested that the Agency exercise its option to prepay a portion of the principal and all of the interest accrued to date in the total amount of $7,700,000. RECOMMENDED ACTION: City Council: Adopt a Resolution Accepting Repayment of a Portion of the 2008 Note Made by the Redevelopment Agency of the City of Santa Clarita in Favor of the City. Redevelopment Agency: Adopt a Resolution Authorizing Repayment of a Portion of its 2008 Note to the City of Santa Clarita. 8 12. APPROVAL OF AN AMENDED AND RESTATED LOAN AGREEMENT RELATING TO THE 2008 NOTE OF THE REDEVELOPMENT AGENCY IN FAVOR OF THE CITY - On March 8, 2011, it is contemplated that the Agency will exercise its option under the Loan Agreement to make a prepayment of a portion of the principal and all of the interest accrued to date on the 2008 Note in the total amount of $7,700,000 from available funds of the Agency, and the City will accept such payment. The remaining balance on the 2008 Note will then be $12,354,616.40, as of March 8, 2011.In order to (i) reestablish and reaffirm the terms and conditions upon which the 2008 Note was made, including the addition of a debt service repayment schedule, (ii) evidence the partial repayment of the 2008 Note, and (iii) clarify the source of repayment of the 2008 Note, including the Agency's pledge of tax increment revenues securing the 2008 Note, it is proposed that the Loan Agreement be amended and restated as provided in the form of the Amended and Restated Loan Agreement provided at this meeting.. RECOMMENDED ACTION: City Council: Adopt a Resolution Authorizing Modifications to a Loan Agreement with the Redevelopment Agency of City of Santa Clarita and Approving the Execution of an Amended and Restated Loan Agreement.; Redevelopment Agency: Adopt a Resolution Authorizing Modifications to a Loan Agreement with the City of Santa Clarita and Approving the Execution of an Amended and Restated Loan Agreement and 2008 Note Related Thereto. 13. CHECK REGISTER NO.4 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 4. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) 01] ADJOURNMENT - In memory of Joyce Whiteside -Bell and Merritt S. Wolf FUTURE MEETINGS A special meeting of the City Council wil be held Tuesday, March 15, 2011, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, March 22, 2011, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, Acting City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on March 3,.2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the S P9 Clarita Sheriffs Station. Kevin T Acting City Clerk Santa Clarita, California 10