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HomeMy WebLinkAbout2011-03-22 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING Tuesday, March 22, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Jim McCarthy for receiving the Los Angeles County Star Award and his work on parks and trails in the Santa Clarita Valley PRESENTATIONS TO THE CITY None COMMITTEE REPORTS/COUNCILMEMBER COMMENTS 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve the minutes of the February 24, 2011, special meeting; approve the minutes of the March 8, 2011, special and regular joint meetings. , Redevelopment Agency: Approve the minutes of the March 8, 2011, special and regular joint meetings of the Redevelopment Agency. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. USE TAX INCENTIVE PROGRAM WITH AEROSPACE DYNAMICS INTERNATIONAL AS PART OF THE ECONOMIC DEVELOPMENT 21 -POINT BUSINESS PLAN FOR PROGRESS - The City of Santa Clarita's 21 -Point Business Plan for Progress was adopted by City Council in April 2009. The programs of the 21 -Point Business Plan for Progress were developed as a way to enhance the. economy, build upon Santa Clarita's current successes, improve the infrastructure of the City, and develop the local workforce. The Use Tax Incentive Program was designed to increase the partnership opportunities between the City and local businesses by incentivizing business expansion and generating increased use tax revenue to the City. The current Use Tax Incentive Program requires City Council consent for participation in excess of $50,000. Staff is requesting City Council consent to approve participation in the program by Aerospace Dynamics International (ADI) to receive business expansion credits in an amount equal to 50% of the net new use tax allocated to the City by ADI, which will exceed the $50,000 threshold. RECOMMENDED ACTION: City Council approve the participation in the Use Tax Incentive Program by Aerospace Dynamics International (ADI) to receive business expansion credits in an amount equal to 50% of the net new use tax allocated to the City by ADI, which will exceed the $50,000 threshold. s 4. TRAFFIC CIRCULATION AND SAFETY IMPROVEMENTS ON BOUQUET CANYON ROAD AND NEWHALL RANCH ROAD, PROJECT C4010 - PROJECT ACCEPTANCE - This project improved traffic circulation and safety at the intersection by adding an additional left -turn lane from southbound Bouquet Canyon Road onto eastbound Newhall Ranch Road. The traffic circulation improvements will help accommodate the increased daily traffic flow to the newly constructed Golden Valley Road Bridge over the Santa Clara River. RECOMMENDED ACTION: City Council accept the completion of the Traffic Circulation and Safety Improvements on Bouquet Canyon Road and Newhall Ranch Road, Project C4010; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 0 5. APPROVAL OF RIGHT-OF-WAY USE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND NEXTG NETWORKS OF CALIFORNIA - This agreement will allow NextG Networks of California (NextG) to occupy the City's public right-of-way in a similar manner to many existing utilities. NextG is a holder of a valid California Public Utilities Commission license that exempts it from the City's normal franchise process. This agreement will provide revenue to the City and allow for NextG to exercise its license by co -locating on existing City poles and street lights, thus minimizing the installation of new above ground structures. RECOMMENDED ACTION: City Council approve a Right -of -Way Use Agreement with NextG Networks of California for the purpose of constructing localized fiber based telecommunication networks in portions of the City of Santa Clarita; and authorize the City Manager or designee to execute the Agreement, subject to City Attorney approval. 6. RESOLUTION CONSENTING TO INCLUSION IN THE LOS ANGELES COUNTY ENERGY PROGRAM TO FACILITATE ENERGY AND WATER EFFICIENCY IMPROVEMENTS - The purpose of the Los Angeles County Energy Program is to help residential and commercial properties retrofit their buildings with energy conservation, water conservation, and renewable energy upgrades. RECOMMENDED ACTION: City Council adopt a resolution consenting to inclusion in the Los Angeles County Energy Program to facilitate energy and water efficiency improvements. 7. TAX -SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATIONS 1055 AND 1056 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to property located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council adopt the Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexations 1055 and 1056. 5 8. SANTA CLARITA VALLEY TRANSPORTATION COALITION FORMATION - The Santa Clarita Valley Transportation Coalition will better enable the Santa Clarita region to compete for scarce transportation funds by providing a mechanism for key lawmakers and decision -makers to respond with a unified voice concerning transportation issues and projects. RECOMMENDED ACTION: City Council approve the formation of a Santa Clarita Valley Transportation Coalition. 9. AWARD CONTRACT FOR BUS SERVICES FOR USE BY RECREATION DAY CAMPS, EXCURSIONS, AND COMMUNITY SERVICES PROGRAMS - Transportation services are needed for several Parks, Recreation, and Community Services Programs including Camp Clarita, Youth in Government, Visions in Progress, Community Center, and Blur Ribbon Task Force. In order to provide for the transportation of program participants, bids were solicited from bus service providers. RECOMMENDED ACTION: City Council award a contract to Student Transportation of America for bus services for use by the Recreation Division's Day Camps and Community Services programs in the amount of $71,564, plus a contingency of $7,156, for a total annual amount not to exceed $78,720; award a contract to American Star Trailways for bus services for use by the Recreation Division's Excursions program in the amount of $5,800, plus a contingency of $1,498, for a total annual amount not to exceed $7,298; authorize the City Manager, or designee, to execute up to two annual renewal options for the contract with Student Transportation of America, not to exceed $78,720 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; authorize the City Manager, or designee, to execute up to two annual renewal options for the contract with American Star Trailways, not to exceed $7,298 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; authorize the City Manager, or designee, to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval. no 10. INTRODUCTION OF AN ORDINANCE ADDING CHAPTER 12.84 OF TITLE 12 TO THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO THE REGULATION OF MOBILE BILLBOARD ADVERTISING DISPLAYS - Mobile billboard advertising displays are signs that are attached to trailers and other non motorized vehicles for the purpose of advertising on the public right of way. Recently, city staff have received numerous complaints about these signs posing a visual blight and a safety hazard. While citations can currently be issued for trailers that are detached from vehicle, towing repeat offender mobile billboard advertising displays requires posted signs stating that the trailers can be removed from the public streets. In order to remove the mobile billboard advertising displays, the State Code must be adopted so that the sign requirement is removed and the owners can be criminally charged for the violations. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA ADDING CHAPTER 12.84 OF TITLE 12 TO THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO THE REGULATION OF MOBILE BILLBOARD ADVERTISING DISPLAYS" adding chapter 12.84 to the Santa Clarita Municipal Code pertaining to the regulation of mobile billboard advertising displays, and set second reading for April 12, 2011. 7 11. ACQUISITION OF AN OPENING -DAY LIBRARY MATERIALS COLLECTION ENHANCEMENT, AND OF ITEMS RELATED TO LIBRARY START-UP AND SERVICE ENHANCEMENT - Appropriate funds to acquire an opening day library materials collection and for library -related start-up and service enhancement items to support the Julyl, 2011 creation of the Santa Clarita Public Library. RECOMMENDED ACTION: City Council authorize the City Manager or designee to place an order through Library Systems & Services, LLC (LSSI) not to exceed $900,000 for acquisition of opening -day library materials to enhance the existing local collection; authorize the City Manager or designee to approve bid specifications and award contracts for purchase of library needs including furniture, fixtures, equipment, tenant improvements, design services, technology equipment, signage, and marketing to the lowest responsive bidders in a cumulative amount not to exceed $448,000 to transition library operations to the City as follows: $213,000 — Technology Equipment; $175,000 — Furniture, Fixtures, and Tenant Improvements (Valencia Library only); $35,000 — Design Service Contract with LPA; and $25,000 — Signage and Marketing; approve a loan of $1,348,000 from the General Fund Capital Projects Reserve to the Public Library Fund (Fund 309) at an interest rate equal to the rate of return on investments of the City's cash and investment portfolio and to be repaid at such time as is possible by Fund 309; appropriate the $1,348,000 as follows: $900,000 in account 12050-5111.020; $388,000 in account 12050-5201.013; and $60,000 in account 12050-5161.001; and authorize the City Manager or designee to execute all documents, subject to the approval of the City Attorney. 12. CHECK REGISTER NO. 5 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 5. PUBLIC HEARINGS 13. THE VISTA CANYON ANNEXATION PROJECT, INCLUDING THE ANCILLARY ANNEXATION AREA (PORTIONS OF SAND CANYON, FAIR OAKS RANCH, AND JAKES WAY) - A request for the approval of the annexation and development of Vista Canyon including approval of the annexation of the existing Fair Oaks, Jakes Way and portions of Sand Canyon communities and certification of the EIR for the projects. RECOMMENDED ACTION: City Council receive the staff report; open the public hearing for testimony; provide direction to staff to return to the City Council on April 26, 2011 with resolutions and ordinances adopting the Planning Commission's recommendation of approval of Vista Canyon and the Ancillary Annexation Area; and continue the public hearing to April 26, 2011. 14. APPEAL OF AN AMENDMENT TO THE VALENCIA TOWN CENTER WEST SHARED PARKING AGREEMENT - On February 15, 2011, the City received a letter from Westfield on behalf of Valencia Town Center, L.P. appealing the Planning Commission's decision. The appeal claims that the decision impacts the balance between office parking and retail tenant parking. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution affirming the City of Santa Clarita Planning Commission's approval of Master Case 10-127 amending the Valencia Town Center West Shared Parking Agreement with revisions agreed upon by the Applicant and the Appellant. E UNFINISHED BUSINESS 15. RECONSIDERATION OF STATE ROUTE 14/SAND CANYON- ROAD GATEWAY BEAUTIFICATION, PROJECT B3003 AND FEDERAL -AID PROJECT RPSTPLE-5450(059), STATE TRANSPORTATION IMPROVEMENTS PROGRAM - AWARD DESIGN CONTRACT - The project will install landscaping, hardscape, and irrigation systems along State Route 14 on- and off -ramps and Sand Canyon Road within the City of Santa Clarita and within the jurisdiction of the California Department of Transportation (Caltrans). RECOMMENDED ACTION: If the City Council wishes to reconsider this item, the Council must first adopt a motion to reconsider. Thereafter, consider Actions 2, 3, and 4; award the contract for landscape architecture and engineering design services to Valley Crest Design Group for the State Route 14/Sand Canyon Road Gateway Beautification, Project B3003, in the amount of $229,530, plus a contingency in the amount of $29,318, for a total contract amount not to exceed $258,848; appropriate $78,264 from Landscape Maintenance District Fund 357 to Expenditure Account B3003357-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. NEW BUSINESS 16. FORMATION OF A CITY COUNCIL PUBLIC SAFETY SUBCOMMITTEE - During the January 25, 2011, City Council Meeting, Councilmember Bob Kellar requested that the City Council consider forming a City Council Public Safety Subcommittee. RECOMMENDED ACTION: City Council discuss formation of a City Council Public Safety Subcommittee and provide direction. 10 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Margaret Elinor Malsor Gould FUTURE MEETINGS A City Council Study Session will be held Tuesday, April 5, 2011, at 5:30 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, April 12, 2011, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, Acting City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on March 17, 2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriff s Station. Santa Clarita, California 11