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HomeMy WebLinkAbout2011-05-24 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIUREDEVELO.PMENT AGENCY/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, May 24, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Santa Clarita and Castaic Lions Clubs Deputy David Shoemaker for his work with the Every 15 Minutes Program PRESENTATIONS TO THE CITY CLWA - Water Conservation COMMITTEE REPORTS/COUNCILMEMBER COMMENTS 4 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve the minutes of the May 10, 2011, special and regular joint meetings. Redevelopment Agency: Approve the minutes of the May 10, 2011, special and regular joint meetings. Board of Library Trustees: Approve the minutes of the May 10, 2011, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. LIGHT EMITTING DIODE (L.E.D.) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS, PROJECT M0076 - PROJECT ACCEPTANCE - This project is the last phase of a five-year program to replace incandescent traffic signal lamps with energy-efficient L.E.D. modules and install pedestrian countdown modules. RECOMMENDED ACTION: City Council accept the completion of the Light Emitting Diode (L.E.D.) Replacement Program for Traffic Signals Phase V, Project M0076; direct the City Clerk to file the Notice of Completion; direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law; and approve a budget transfer of $80,000 from Account M0076354-5161.001 to Signal Maintenance Account 14402-5161.001 for maintenance of the existing L.E.D. modules. 4. 5.138 -CALIFORNIA DESERT PROTECTION ACT OF 2011 - Senator Dianne Feinstein introduced on January 25,2011 5.138 -California Desert Protection Act of 2011, which ensures that public lands in the California desert that have special importance for water resources, wildlife, and recreation will be protected for generations to come. RECOMMENDED ACTION: City Council adopt a resolution in support of 5.138 the California Desert Protection Act of 2011, and direct staff to transmit copies of the resolution to Senator Dianne Feinstein and appropriate congressional committees. 5. NATIONAL INCLUSION PROJECT'S LET'S ALL PLAY GRANT - The City has applied for and was awarded a grant from the National Inclusion Project's Let's ALL Play grant program. Acceptance of this grant will allow for specialized training of staff and will provide funds to hire part-time inclusion aides to accompany special needs children who wish to participate in summer Camp Clarita. RECOMMENDED ACTION: City Council accept the National Inclusion Project's "Let's ALL Play" Grant in the amount of $10,000; Increase estimated revenues in account 259-4621.001 by $10,000 in Fiscal Year 2010-11; Increase estimated expenditures in accounts 15116-5002.001, 5011.004, 5011.005, and 5011.006 by $10,000; and Authorize the City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval. rd 6. AWARD CONTRACT FOR TRASH MAINTENANCE AND GENERAL CLEANING SERVICES OF BUS STOPS - Award contract to Steven R. Rodgers for the trash maintenance and general cleaning service of bus stops. RECOMMENDED ACTION: City Council award a contract to Steven R. Rodgers for the trash maintenance and general cleaning services of bus stops, Bid No. TR -10-11-31, in the amount of $71,462, and authorize a contingency of 10% of the award, or $7,146, for a total of $78,608; Authorize the City Manager or designee to execute all contract documents, or modify the award in the even that issues of impossibility of performance arise, subject to City Attorney approval. 7. TAX -SHARING RESOLUTIONS FOR NEWHALL COUNTY WATER DISTRICT ANNEXATION NUMBERS 2006-43 AND 2008-08 - The Newhall County Water District is a water purveyor within the District's service area. To provide water service to property located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council approve two Joint Resolutions approving and accepting the negotiated exchange of property tax revenue resulting from "Newhall County Water District Annexation Nos. 2006-43 and 2008-08" to the Newhall County Water District. 5 8. CHECK REGISTER NO. 9 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 9. PUBLIC HEARINGS 9. PROPOSED FISCAL YEAR 2011-2012 ANNUAL OPERATING BUDGET AND FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM - The Fiscal Year 2011-2012 budget process is a six month effort that began in January 2011. The City Council Budget Subcommittee, which is comprised of Mayor McLean and Mayor Pro Tem Ender, has been involved in the budget process since the beginning and played a significant role in the development of the recommended budget. RECOMMENDED ACTION: City Council and Redevelopment Agency conduct the public hearing on the proposed Fiscal Year 2011-2012 Annual Operating Budget and Five -Year Capital Improvement Program and schedule the budget for adoption at the June 14, 2011, joint City Council and Redevelopment Agency Meeting. 10. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE - For Fiscal Year 2011-12, staff recommends Citywide fees and charges be increased by the December year end Consumer Price Index (CPI) - all urban consumers for the Los Angeles, Riverside, and Orange County area. That percentage increase, as reported by the United States Department of Labor is 1.3%. RECOMMENDED ACTION: Conduct the public hearing and adopt a resolution establishing a schedule of fees and charges for City services: 3 11. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - As an annual required procedure, staff presents for City Council's consideration the Final Engineer's Reports for the various special districts and requests approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2011/12 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing, and adopt the resolutions approving the Engineer's Reports for the Fiscal Year 2011/12 annual levy of assessments for the continuation of maintenance for the following special districts: Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District. 12. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT — As an annual required procedure, staff presents for City Council's consideration the Final Engineer's Report for the Open Space Preservation District and request approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2011/12 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution approving the Engineer's Report for the Fiscal Year 2011/12 annual levy of assessments for the continuation of maintenance for the Open Space Preservation District. 7 13. ANNUAL PUBLIC HEARING REGARDING THE STORMWATER POLLUTION PREVENTION FEE; AND INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2011/12 — Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2011/12. RECOMMENDED ACTION: City Council conduct a public hearing on the annual report and list for the Stormwater Pollution Prevention Fee for Fiscal Year 2011/12; and introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING ITS ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2011/12." UNFINISHED BUSINESS 14. RESOLUTION ADJUSTING RATES FOR RESIDENTIAL SOLID WASTE FRANCHISE SERVICES AND APPROVAL OF PROPOSED AMENDMENTS FOR COMMERCIAL AND RESIDENTIAL FRANCHISE AGREEMENTS TO ADDRESS THE FINDINGS OF THE FINANCIAL AUDIT INCLUDING AN EXTRAORDINARY RATE INCREASE AND TERM EXTENSION Pursuant to Section 6.3 of the Franchise Agreement, Waste Management may request a rate increase for the rate year of July 1, 2011, through June 30, 2012. In addition, staff is proposing amendments to address the findings of the financial audit performed by HF&H Consultants, LLC. RECOMMENDED ACTION: City Council adopt a resolution for the Sixth Amendment to the Agreement Between the City of Santa Clarita and USA Waste of California, Inc., (Waste Management) for residential solid waste management services, allowing an increase in their rates by 2.64 percent based on the formula outlined in their Franchise Agreement; and authorize the City Manager to execute the amended and restated commercial and residential Franchise Agreements, which include all previously approved amendments, an extraordinary rate increase, and new programs as described in this staff report, subject to City Attorney approval. 15. CITY COUNCIL PUBLIC SAFETY COMMITTEE - During the January 25, 2011, City Council Meeting, Councilmember Bob Kellar requested that the City Council consider forming a City Council Public Safety Subcommittee. Subsequently, at the April 12, 2011, City Council meeting, the City Council gave direction to further explore the concept and to develop a scope or set of parameters for the proposed subcommittee. RECOMMENDED ACTION: City Council discuss formation of a City Council Public Safety Subcommittee and provide direction. 16. CONSIDERATION OF COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE 36516- In compliance with the Government Code, Councilmember compensation has historically been reviewed and adjusted every two years; the last adjustment occurred on July 1, 2008. Council compensation was last reviewed in November 2009 and at that time the Council decided to postpone consideration of an increase to a future date. Continuing with the bi-annual schedule, Councilmember compensation could be reviewed now for consideration and a possible increase effective July 1, 2012. RECOMMENDED ACTION: City Council provide direction to staff regarding Councilmember compensation. 0J NEW BUSINESS 17. PRESERVATION OF 526 +/- ACRES OF REAL PROPERTY IN HASKELL CANYON, LOS ANGELES COUNTY ASSESSORS PARCELS 2812-007-002, 2812-007-003, 2812-007-028, 2812-007-045, 2813-010-002, 2813-010-003, 2813-010-008, 3244-031-013, AND 3244-031-014 - Purchase recommendation to preserve as open space 526 +/- acres of real property in Haskell Canyon, Los Angeles County. RECOMMENDED ACTION: City Council approve the purchase of 526 +/- acres of real property in Haskell Canyon for open space preservation for a total cost of $3,135,000, which includes $15,000 for escrow, title, surveying fees, and due diligence costs; and $20,000 for open space start-up costs including gates, fencing, and signs as may be required; Assessor's Parcels 2812-007-001, 2812-007-002, 2812-007-028, 2812-007-045, 2813-010-002, 2813-010-003, 2813-010-008, 3244-031-013 and 3244-031-014; appropriate $2,880,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004; appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008; authorize the transfer of $235,000 from Contractual Services Account R0002303-5161.001 to Environmental Mitigation Land Acquisition Account R0002303-5201.004; and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 18. PUBLIC LIBRARY ACQUISITIONS - California Law provides that any or all of the County Library facilities within the City, and the personal property therein related, may be acquired at "fair market value." RECOMMENDED ACTION: City Council adopt a Resolution approving the acquisition of library facilities, real property, personal property, and collections from the County of Los Angeles, and taking other actions related thereto. 10 PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three.(3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of John "Jack" 011ing FUTURE MEETINGS A City Council Study Session will be held Tuesday, June 7, 2011, at 5:30 p.m. in the Century Room, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, June 14, 2011, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, Acting City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 19, 2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa C arita Sheriffs Station. Tonoian C;ty Clerk Clarita, California