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HomeMy WebLinkAbout2011-07-12 - AGENDAS - JOINT REGULAR (2)c CITY OF SANTA CLARITA JOINT. CITY COUNCIUREDEVELOPMENT AGENCY/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, July 12, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In.compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please. contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Recognition of City Lifeguards, Camp Clarita Staff and Los Angeles County Fire Community Center youth that give back by volunteering at the center Deputy Artie Thompson for his many years of service PRESENTATIONS TO THE CITY None COMMITTEE REPORTS/COUNCILMEMBER COMMENTS 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council.. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve the minutes of the June 28, 2011, special and regular joint meetings. Redevelopment Agency: Approve the minutes of the June 28, 2011, special and regular joint meetings. Board of Library Trustees: Approve the minutes of the June 28, 2011, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. CITY COUNCIL NORMS AND PROCEDURES FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES - Adopt a new resolution incorporating amendments to existing City Council Norms and Procedures, as currently contained within Resolution 03-22. RECOMMENDED ACTION: City Council adopt an amended City Council Norms and Procedures Resolution adding a procedure on motions with a tie vote and new norms to uphold order in Council meetings. W 4. CREEKSIDE ROAD IMPROVEMENTS, PROJECT B1010 — PROJECT ACCEPTANCE — This project included the construction of three pedestrian crossings with bulb -outs along Creekside Road, a stamped and colored median treatment, gateway and directional signs, signage and striping, and improvements at the intersection of Creekside Road and Auto Center Drive. RECOMMENDED ACTION: City Council accept completion of the Creekside Road and Pedestrian Improvements, Project B1010; direct the City Clerk to file the Notice of Completion; authorize an increase in contract authority in the amount of $35,541 to the existing contract with R.C. Becker & Son, Inc; and direct staff to release the 10 percent retention balance 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 5. 2010-11 BRIDGE MAINTENANCE PROGRAM, PROJECT M0082 - AWARD CONSTRUCTION CONTRACT - This project will provide preventative maintenance and repair to various bridges in the City. RECOMMENDED ACTION: City Council approve the plans and specifications for the Fiscal Year 2010-11 Bridge Maintenance Program, Project M0082; award the construction contract to Peterson/Chase General Engineering Construction, Inc., in the amount of $237,403, and authorize a contingency in the amount of $47,481, for a total contract amount not to exceed $284,884; authorize an increased expenditure in the amount of $10,000 to the existing professional services contract with Tetra Tech, Inc., for construction support services; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROLS FOR THE INTERSECTION OF MAMMOTH LANE AND GRANDIFLORAS ROAD - Staff received requests from area residents to install multiway stop controls at the intersection of Mammoth Lane and Grandifloras Road. Residents indicated that it is difficult to see oncoming vehicles on Mammoth Lane while making a left turn onto Grandifloras Road. Staff conducted an analysis at the intersection and determined that the installation of multiway stop controls will improve safety and operation at this intersection. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop controls for the intersection of Mammoth Lane and Grandifloras Road. El 7. PIONEER OIL REFINERY MASTER PLAN - PROJECT P2007 - The Master Plan will illustrate the restoration and renovation of the existing Pioneer Oil Refinery site. RECOMMENDED ACTION: City Council approve the Master Plan for Pioneer Oil Refinery, Project P2007. 8. RESOLUTION APPROVING APPLICATION SUBMITTAL TO THE STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF SELECTED, THE EXECUTION OF A STANDARD AGREEMENT,.ANY AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM - Consideration of a request to adopt a resolution supporting the City's application to the State of California Department of Housing and Community Development. RECOMMENDED ACTION: City Council adopt a resolution supporting the City of Santa Clarita's (City) application to the State of California Department of Housing and Community Development (HCD) for HOME funds in the amount of $700,000, authorize the acceptance of those funds, and authorize the City Manager, Assistant City Manager, or Deputy City Manager to execute any contracts, change orders, or amendments arising out of this contract, subject to the approval of the City Attorney. 9. AWARD CONTRACT FOR PROCUREMENT AND INSTALLATION OF THE PUBLIC INFORMATION RELAY SYSTEM - Award Contract for the design, manufacture and installation of customer information wayside signs. This would significantly expand the availability of bus arrival information available through the Transit Information Network (TIN). RECOMMENDED ACTION: City Council award a contract to Connexion for the purchase, installation, and support of the Public Information Relay System (Relay System) in the amount of $252,271, plus a contingency of 10% in the amount of $25,271, for a total contract not to exceed $277,542; appropriate $184,843 to account 12400-5201.003 and $92,699 to account 14204-5201.003; increase revenues in account 700-4424.009 by $184,843. The remaining balance is funded by Proposition C Local Return Funds (Fund 260); authorize the City Manager or designee to execute all documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 5 10. AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC TRANSPORTATION SERVICES FOR FISCAL YEAR 2011-12 - Agreement with the County of Los Angeles for the operation of transit services within the unincorporated areas of the Santa Clarita Valley. RECOMMENDED ACTION: City Council approve an agreement with the County of Los Angeles to provide public transportation service in unincorporated areas in an amount not to exceed $2,200,000 and authorize the City Manager or designee to execute the Agreement, or modify the award in the event that issues of performance arise, subject to City Attorney approval; decrease County Contributions revenue account 700-4425.001 by $100,000 to reflect the $2,200,000 revenue to be received from the County of Los Angeles in fiscal year 2011-12 for public transportation services provided by the City in the unincorporated areas of the Santa Clarita Valley. 11. CHECK REGISTER NOS. 12 AND 13 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 12 and 13. PUBLIC HEARINGS 12. MASTER CASE 10-35: AMENDMENTS TO SECTIONS 17.03.145 AND 17.07.010 AND ADDITION OF SECTIONS 17.01.180,17.03.146 OF THE SANTA CLARITA UNIFIED DEVELOPMENT CODE TO CREATE A NEW HISTORIC PRESERVATION ORDINANCE FOR THE CITY OF SANTA CLARITA - A request to the City Council for direction and a request to continue the Public Hearing to August 23, 2011. RECOMMENDED ACTION: City Council open the public hearing and provide direction to staff on any modifications to the proposed Historic Preservation Ordinance and continue to the public hearing until August 23, 2011. n 13. 2011 CONGESTION MANAGEMENT PROGRAM LOCAL DEVELOPMENT REPORT - The Congestion Management Program is a state -mandated program administered in Los Angeles County by the Los Angeles County Metropolitan Transportation Authority (Metro). The City is required to hold a public hearing and report new net development activities to Metro to receive state gas tax funds. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution finding the City to be in conformance with the Congestion Management Program; and direct staff to deliver the adopted resolution and the 2011 Congestion Management Program Local Development Report to the Los Angeles County Metropolitan Transportation Authority on or before September 1, 2011. 14. PRE -ANNEXATION AGREEMENTS BETWEEN THE CITY OF SANTA CLARITA AND RANCHO DELUXE, LLC.; AND SABLE RANCH AND RANCHO MARIA FOR THE POTENTIAL ANNEXATION TO THE CITY OF SANTA CLARITA - In order to facilitate annexation to the City of Santa Clarita, the property owners of Sable Ranch/Rancho Maria and Rancho Deluxe have requested a Pre -Annexation Agreement to clarify the process for annexation to the City. RECOMMENDED ACTION: City Council conduct the public hearing and grant the City Manager the authority to execute the Pre -Annexation Agreements between the City of Santa Clarita and Sable Ranch and Rancho Maria; and the City of Santa Clarita and Rancho Deluxe, LLC, subject to City Attorney approval. 7 UNFINISHED BUSINESS 15. VETERANS HISTORICAL PLAZA COMMEMORATIVE BRICK FINDER - A variety of elements can be developed to help visitors to Veterans Historical Plaza locate commemorative bricks and learn about the wars in which those veterans served. RECOMMENDED ACTION: City Council provide direction to staff on brickfinding options for Veterans Historical Plaza. NEW BUSINESS 16. SANTA CLARITA PUBLIC LIBRARY STRATEGIC SERVICE PLAN- On October 12, 2010, the City Council approved the creation of a Citizens Public Library Advisory Committee (Committee) and on November 23, 2010 appointed thirty-seven (3 7) people, representing a cross section of the community to the Committee. The Committee was tasked with conducting a community needs assessment and developing a long range strategic plan facilitated by an expert in the area of public library needs assessments and strategic planning. The Committee met over the duration of seven months to develop the City of Santa Clarita's first ever library strategic plan for the newly formed Santa Clarita Public Library. RECOMMENDED ACTION: City Council approve the first ever library strategic service plan as recommended by the Citizens Public Library Advisory Committee. 8 17. OLD TOWN NEWHALL ROUNDABOUT PUBLIC ART- One of the priorities for the revitalization of Old Town Newhall identified in the Specific Plan was to change the character of the area by reconfiguring the traffic flow with the construction of a roundabout at the intersection of 5th Street, Newhall Avenue, and Main Street. The roundabout will not only serve as a traffic calming effort for this pedestrian -friendly walkable community, but also serves as a southern gateway into Old Town Newhall. Within this roundabout will be an iconic piece of public art that will symbolize Old Town Newhall's heritage. RECOMMENDED ACTION: City Council issue a Request for Qualifications for Old Town Newhall Roundabout public art piece and define the type of art for the roundabout; direct the Downtown Newhall Specific Plan Sub -Committee to oversee the selection process for the artist and artwork and return to the City Council with a recommendation; and City Council direct the Downtown Newhall Specific Plan Sub -Committee to seek funding from local partners to increase the budget for the roundabout. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS Following the City Council Summer break, the next regular meeting of the City Council will be held Tuesday, August 23, 2011, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. E CERTIFICATION I, Kevin Tonoian, Acting City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 7, 2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. 'MdAMM„ �,✓�� evi • • . Acting City Clerk Santa Clarita, California 10