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Home My WebLink About2011-08-27 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIL AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, August 27, 2013 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will. be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS The Wykoff Family and the Greater SCV Optimists for their work on the July 4th Parade Ashley Choi for being named National Young Author winner for her essay, "The Powerful Exchange of Love" Melissa Null outgoing President of the SCV Council PTA PRESENTATIONS None scheduled. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the July 9, 2013, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. PUBLIC SAFETY BUDGET -MOBILE COMMAND UNIT PURCHASE AND DRUG FORFEITURE FUND ALLOCATION - This command center will serve as the Santa Clarita Valley Sheriff's Department headquarters whenever there is any type of natural disaster cutting power to the Sheriff's station or when the base of operations for the Sheriff s Department needs to be transported to a different location. As part of the Comprehensive Crime Control Act of 1984 Federal officials were authorized to implement a national asset forfeiture program. Asset forfeiture is the authorization to share Federal forfeiture proceeds with cooperating state and local law enforcement agencies. RECOMMENDED ACTION: City Council approve an expenditure of $100,000 from Public Safety account 16000-5161.050 to acquire a mobile command center for the SCV Sheriffs Department; and approve the appropriation of $38,763.99 in drug forfeiture funds to the City's designated State Drug Forfeiture expenditure account 16151-5161.001, and the appropriation of revenue of $38,763.99 to the State Drug Forfeiture revenue account 259-4201.002. 4. APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE PURCHASE OF A T-870 BOBCAT COMPACT TRACK LOADER AND TRAILER - The City Council approved the purchase of a Bobcat compact track loader and trailer during the Fiscal Year 2013-14 budget process. The Bobcat compact track loader will be used by the Stormwater Field Operations to allow staff access to smaller locations, such as out -falls and basins in areas difficult to navigate with larger equipment. RECOMMENDED ACTION: City Council approve the purchase of a T-870 Bobcat compact track loader and trailer using National Joint Powers Alliance (NJPA) Contract 4060311-CEC RFP #060311 in an amount not to exceed $130,000; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 5. INCREASE EXPENDITURE LIMITS FOR CONTRACTS FOR PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES - The Building & Safety Division uses contractual services on an as -needed basis to supplement staff efforts to reduce plan check turn -around time, manage the inspection workload, and provide a timely response for permit -related services. The workload has increased significantly since 2012, and the expenditure limits set at that time are precluding the division from hiring sufficient contract staff to address the demand. RECOMMENDED ACTION: City Council authorize an increase in expenditure limits for contracts to California Code Check and West Coast Code Consultants, Inc., for plan review, building inspection, and permit -related professional services from $175,000 to an annual 11 amount not to exceed $630,000 for California Code Check and $420,000 for West Coast Code Consultants, Inc.; authorize an increase to Building & Safety Plan Check revenue account 100-4111.007 by $75,000; increase Miscellaneous Building & Safety Services and Fees revenue account 100-4521.001 by $60,000; and appropriate $135,000 from the General Fund (Fund 100) to expenditure account Professional Services 14100-5161.002; and authorize the City Manager or designee to modify all documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to two annual renewal options not to exceed the limits stated above, plus Consumer Price Index adjustments, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 6. CENTRAL PARK SPORTS FIELDS, PHASE III, PROJECT P4012 - AWARD CONSTRUCTION CONTRACT - The Central Park Phase III project area includes development of approximately 11 acres of undeveloped land on the west edge of the park site between the basketball courts and the Community Gardens. RECOMMENDED ACTION: City Council approve the plans and specifications for Central Park Phase III, Project P4012; award the construction contract to R.C. Becker & Son, Inc., in the amount of $1,588,602, plus additive alternates 1 A-2 in the amount of $75,415, and authorize a contingency in the amount of $332,803, for a total contract amount not to exceed $1,996,820; authorize expenditures for utility fees and construction support contracts with 15 percent contingency not to exceed $446,463 as follows: Castaic Lake Water Agency for water connection fees in the amount of $255,797, Santa Clarita Water Company for water meter installation in the amount of $50,400, Leighton Associates, Inc., for geological design, testing, and observation services in the amount of $18,532, RIM Design Group for Storm Water Pollution Prevention Plan design and construction support services in the amount of $40,000, labor compliance, environmental permits, and staff support services in the amount of $23,500, contingency in the amount of $58,234 to pay for unanticipated expenses associated with construction support contracts; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. APPROVAL OF THE TRANSFER OF $5,056,509 IN HOUSING BOND PROCEEDS FROM THE SUCCESSOR AGENCY TO THE CITY AS THE HOUSING SUCCESSOR - The most recent Redevelopment Agency dissolution legislation set forth a process by which bond proceeds issued by the former Redevelopment Agency to create affordable housing can be recaptured by the City to continue affordable housing activities. All steps in the required process have been completed, and the City may now enter into a Transfer Agreement moving the funds to the City. RECOMMENDED ACTION: City Council, acting as the Governing Board of the Successor Agency to the former Santa Clarita Redevelopment Agency, approve the Transfer Agreement, and direct Successor Agency staff to include the $5,056,509 in housing bond proceeds as a line item on the next Recognized Obligation Payment Schedule. 8. AWARD CONTRACT FOR BID NUMBER LMD-12-13-31 FOR CITYWIDE TREE MAINTENANCE PROGRAM - City staff facilitated a competitive bid process to secure a new tree maintenance service contract for the annual maintenance of City-wide public trees. Through this process, staff has determined Stay Green, Inc.'s bid to be the lowest and responsive for annual maintenance, and as such recommends award of contract by the City Council. RECOMMENDED ACTION: City Council award a three-year contract to Stay Green, Inc., for the re occurring pre -scheduled maintenance of Santa Clarita's Urban Forestry in an annual amount not to exceed $853,550; reject all bids for the service request crew; authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and direct staff to return to the Council prior to the conclusion of the three-year contract to consider authorizing the City Manager or designee to execute up to two annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments. 9. AWARD CONTRACT FOR BID NUMBERS LMD-13-14-01 AND LMD-13-14-02 FOR LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T-20 (EL DORADO VILLAGE), T-44 (BOUQUET CANYON), T-48 (SHADOW HILLS), T-62 (CANYON HEIGHTS), T-67 (MIRAMONTES), T-71 (HASKELL CANYON RANCH), AND T-72 (COPPER HILL 22) - Consideration of contract award to Venco Western to for landscape maintenance services. RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Venco Western to provide base contractual landscape maintenance for Landscape Maintenance District (LMD) Zones T-20; T-44, T-48, T-62, T-67, T-71, and T-72 in the annual amount of $263,148, plus a 20 percent contingency of $52,629 for unforeseen landscape replacement, maintenance, and service requests for two-year contract costs of $631,554; authorize an additional one-time expenditure authority as part of the contract with Venco Western in the amount of $23,000 to address priority irrigation -related repairs identified by staff during their evaluation of these newly annexed LMD Zones; authorize a total contract to Venco Western in an amount not to exceed $654,554, which is inclusive of the two-year costs for base -level contractual landscape maintenance, contingency for unforeseen landscape replacements, and one-time monies to address priority irrigation repairs; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute all documents subject to City Attorney approval; and direct staff to return to the Council prior to the conclusion of the two-year contract to consider authorizing the City Manager or designee to execute up to three (3) annual renewal options not to exceed the annual bid amounts, plus Consumer Price Index (CPI) adjustments. 10. CHECK REGISTER NOS. 14, 15, AND 16 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 14, 15, and 16. PUBLIC HEARINGS 11. ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1 (ANNEXATION NO. L-93) - Consideration of annexing 14 parcels receiving benefit into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: City Council conduct a public hearing, and open and review the ballots. If no majority protest exists, adopt a resolution ordering said annexation, and authorize the annual levy and collection of assessments within the District. If a majority protest exists, no action will be required. 12. ANNEXATION OF PARCELS WITHIN TRACT 62322 (VILLA METRO) INTO LANDSCAPE MAINTENANCE DISTRICT NO. 1 - Annexation of parcels located in Tract 62322 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone 29 (Villa Metro) to fund costs associated with the on-going maintenance and improvements of landscaping and future paseo bridge. RECOMMENDED ACTION: City Council conduct a public hearing, and open and review ballots. If no majority protest exists, adopt a resolution approving the Engineer's Report for annexing parcels in Tract 62322 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone 29 (Villa Metro), and ordering levies beginning Fiscal Year 2014-15. If a majority protest exists, no action will be required. 13. FORMATION OF DRAINAGE BENEFIT ASSESSMENT AREA (DBAA) NO. 2013-1 (VILLA METRO) - Formation of a special assessment district to pay for the ongoing maintenance of a storm drain boxed culvert installed at the development site as a condition of the developments approval. RECOMMENDED ACTION: City Council conduct a public hearing, and open and review ballots. If no majority protest exists, adopt a resolution approving the Engineer's Report for DBAA 2013-1, and authorize the annual levy and collection of the assessments within the District, beginning Fiscal Year 2014-15. If a majority protests exists, no action will be required. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Jerry Sauer, Darlene J. Fink, Mary Agnes Becker, and Genevieve Margaret Marincola FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 10, 2013, at 6:00 p.m. in the Council Chambers, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Armin6 Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on August 22, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Santa Clarita, California 0