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HomeMy WebLinkAbout2011-09-13 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIUREDEVELOPMENT AGENCY/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, September 13, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE - Gladiator Patrol Boy Scout Troop 228 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS 2011 HART PONY MUSTANG WORLD SERIES CHAMPS ANDREW SKINNER & TRIUMPH FOUNDATION PRESENTATIONS TO THE CITY None scheduled. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council, Redevelopment Agency, and Board of Library Trustees meetings are submitted for approval RECOMMENDED ACTION: City Council, Redevelopment Agency, and Board of Library Trustees: Approve the minutes of the August 23, 2011, special and regular meetings. I 2 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. CONTRACT FOR SEASONS PRINTING - SEASONS is the City's quarterly magazine and provides listings of sports and recreation offerings, as well as information about what is happening in the City. It is mailed to every household in the City. An invitation to bid was prepared and published two times, July 17 and July 22, 2011, and was conducted in compliance with the support of Santa Clarita businesses program. RECOMMENDED ACTION: City Council award contract for the printing of the City's award-winning SEASONS Magazine to Publication Printers, subject to the right of the City Manager to modify the award in the event issues of impossibility of performance arise, and authorize City Manager to execute the contract subject to City Attorney approval, for an amount not to exceed $27,963 per issue, plus a contingency of $5,592. Contingency is for possible page and/or quantity increase for a total of $33,550 per issue for four issues annually from account number 15102-5101.004. The award is for an initial term of one year and has three optional renewal years. 4. AWARD JANITORIAL SERVICES CONTRACT FOR THE SANTA CLARITA SPORTS COMPLEX - This contract award will provide janitorial services for the City of Santa Clarita Sports Complex, to include all facilities located at the complex. RECOMMENDED ACTION: City Council award a contract to ABM Company for janitorial services at the Santa Clarita Sports Complex in the amount of $130,200, subject to the right of the City Manager to modify the award in the event issues of impossibility of performance arise; execute up to two (2) annual renewal options not to exceed $130,200 each, plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 5. FISCAL YEAR 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - The City of Santa Clarita has been awarded a grant for $36,780 by the U.S. Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. RECOMMENDED ACTION: City Council accept Fiscal Year 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of Justice Assistance; increase estimated revenues in account 206-4461.012 by $36,780; increase estimated expenditures in account 16113-5111.001 by $8,538, in account 16113-5161.001 by $23,142, and in account 16113-5191.001 by $5,100; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval. 6. SECOND READING AND ADOPTION OF AN ORDINANCE FOR PREZONE 11-001 (MASTER CASE 11-038) FOR THE NORTH COPPERHILL ANNEXATION AREA -- Adopt Prezone 11-001 for the 2,475- acre North Copperhill Annexation area located east of San Francisquito Canyon, south of the Angeles National Forest, west and south of Bouquet Canyon Road, and north and east of the existing City of Santa Clarita corporate boundary. RECOMMENDED ACTION: City Council adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING PREZONE NO. 11-001 (MASTER CASE 11 -03 8) FOR THE PURPOSES OF ANNEXATION FOR THE NORTH COPPERHILL ANNEXATION AREA, AS SHOWN. 7. ADOPTION OF THE MEMBERSHIP CHARTER FOR THE LOS ANGELES REGIONAL COLLABORATION FOR CLIMATE ACTION AND SUSTAINABILITY - In January, 2011, the City of Santa Clarita began work on a Climate Action Plan (CAP). The Los Angeles Regional Collaborative for Climate Action and Sustainability (LARC) is a network designed to encourage greater coordination and cooperation at the local and regional level by bringing together leadership from local governments, the business community, academia, labor, and community groups. The purpose of this collaboration is to share information, foster partnerships, and develop system -wide strategies to address climate change and promote the green economy. RECOMMENDED ACTION: City Council adopt a resolution adopting the Membership Charter for the Los Angeles Regional Collaborative for Climate Action and Sustainability. F, 8. INTERSECTION SAFETY IMPROVEMENTS, PROJECT C3011 - PROJECT ACCEPTANCE - The Intersection Safety Improvements project enhanced safety at the intersections of Rye Canyon Road and Avenue Scott, Whites Canyon Road and Stillmore Street, and Soledad Canyon Road and Galeton Road. The traffic signals were modified to provide protected left turns and eliminate accidents related to permissive left turns. RECOMMENDED ACTION: City Council accept the completion of the Intersection Safety Improvements, Project C3011; direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 9. COUNCIL DIRECTION REGARDING REQUEST FOR PROPOSALS FOR TEMPORARY BIN AND ROLL -OFF SERVICE PROVIDERS - This agenda report is in response to the City Council's questions posed at the City Council meeting on August 23, 2011, regarding the Request for Proposals released on July 24, 2011, for Temporary Bin and Roll -Off service providers. RECOMMENDED ACTION: City Council direct staff to terminate the Request for Proposals (RFP) process and rescind Resolution 09-24, which expands the Non -Exclusive and Roll -Off Franchise and opens on an annual basis to allow additional enterprises to join the franchise. 10. CHECK REGISTER NOS. 17 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 17. 5 PUBLIC HEARINGS 11. LANDSCAPE MAINTENANCE DISTRICT PROCEEDINGS - A public hearing is required by law to take comments on proposed modification to landscape assessment district rate methodologies and assessments. RECOMMENDED ACTION: City Council open, conduct,. and close a public hearing regarding the proposed annexations into, detachments from, creation of new zones, and assessment rate adjustments for Landscape Maintenance Districts Numbers 1,T1 and various zones; and direct City staff to tabulate the returned ballots. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT - In memory of Rachael Lynne Marsik FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 27, 2011, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 2 CERTIFICATION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 8, 2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sarah P. Gorman, Esq. City Clerk Santa Clarita, California 7