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HomeMy WebLinkAbout2011-09-27 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA JOINT CITY COUNCIVREDEVELOPMENT AGENCY/BOARD OF LIBRARY TRUSTEES REGULAR MEETING Tuesday, September 27, 2011 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Certificate of Excellence Award from the Association of Public Treasurers of the United States and Canada for the City's Investment Policy; and Excellence in Financial Reporting for the City's Comprehensive Annual Financial Report (CAFR) from the Government Finance Officers Association of the United States and Canada Proclamation declaring Hispanic Heritage Month in Santa Clarita PRESENTATIONS TO THE CITY None scheduled. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF MEETING MINUTES - The minutes of the previous City Council, Redevelopment Agency, and Board of Library Trustees meetings are submitted for approval. RECOMMENDED ACTION: City Council: Approve the minutes of the August 31, 2011, special meeting. City Council, Redevelopment Agency, and Board of Library Trustees: Approve the minutes of the September 13, 2011, special and regular meetings. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. AMENDMENT TO THE ORANGELINE DEVELOPMENT AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT - This amendment provides more flexibility in membership requirements, includes provisions for potential participation by Los Angeles and Orange Counties, and modifies language regarding dues, voting, and selection of directors to accommodate these new membership opportunities. RECOMMENDED ACTION: City Council adopt a resolution to approve the Third Amended Orangeline Development Authority (OLDA) Joint Exercise of Powers Agreement (Agreement) and authorize the City Manager or designee to execute the Third Amended Agreement. 4. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING THE PERSONNEL ORDINANCE OF THE CITY OF SANTA CLARITA - The Personnel Ordinance establishes the personnel system and is needed in order to create an equitable and uniform system for dealing with personnel matters and to comply with applicable laws relating to the administration of the personnel process. The Personnel Ordinance provides definitions for key personnel matters and terms. RECOMMENDED ACTION: City Council conduct a first reading of an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING A PERSONNEL SYSTEM OF THE CITY OF SANTA CLARITA" and pass to second reading. 5. WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED WORKER GRANT - FISCAL YEAR 2011-12 - In July 1998, the City of Santa Clarita entered into a subcontract with the Antelope Valley Workforce Development Consortium to receive the Workforce Investment Act (WIA) grant for Adult and Dislocated Worker Programs from the Los Angeles County Department of Community and Senior Services. Since then, the City has been receiving annual WIA funding for the operation of the Santa Clarita WorkSource Center. RECOMMENDED ACTION: City Council adjust WorkForce Investment Act (WIA) Formula Grant funds by $25,253.25 from the estimated appropriation of $383,517.25 to $358,264.00 based on the allocation provided to the City of Santa Clarita through the Antelope Valley Workforce Development Consortium for FY 11-12; decrease estimated revenue in account 259-4441.002 by $25,253 from $383,517 to $358,264 for WIA Formula Grant funds; authorize City Manager, or designee, to execute any contract agreements, extensions, or change orders arising out of these programs, subject to City Attorney approval. rd 6. APPROVE RESOLUTION 11-01 CHANGING THE MEETING DATE OF THE ARTS COMMISSION FROM THE THIRD THURSDAY OF EACH MONTH TO THE SECOND THURSDAY OF EACH MONTH - The Arts Commission meets on the third Thursday of each month, which occurs at the same time as Thursdays @ Newhall and the newly implemented SENSES event. The Arts Commission plays a critical role as ambassadors for arts -related matters in Santa Clarita. Moving the Commission's monthly meeting from the third Thursday of the month to the second Thursday of the month would allow the Commissioners to attend SENSES, network with various arts groups, assess the community's response to Thursdays @ Newhall, and gain better insight into how Newhall can continue to be transformed into an Arts and Entertainment District. RECOMMENDED ACTION: City Council approve Resolution 11-01 changing the Arts Commission meeting date from the third Thursday of each month to the second Thursday of each month. 7. PURCHASE OF REPLACEMENT POOL HEATERS FOR THE SANTA CLARITA AQUATICS CENTER - The City has a unique opportunity to use previously approved funding along with incentives offered by the Southern California Gas Company to replace the four pool heaters at the Santa Clarita Aquatic Center. If these heaters are replaced, the City will increase energy efficiency, reduce long-term utility costs, reduce ongoing maintenance costs, and meet requirements of the Climate Action Plan to lower therm use. RECOMMENDED ACTION: City Council authorize the approval of Raypak Inc.as a single -source vendor according to the City's Purchasing Code; authorize the purchase of four replacement pool heaters manufactured by Raypak Inc. at a total cost not to exceed $106,071.05; approve a budget transfer of $64,000 from Expenditure Account 15203-5201.002 to Expenditure Account M3011601-5201.002; appropriate $88,578.16 from General Capital Projects Fund Balance (601) to Expenditure Account M3011601-5161.001; increase Transfers In from General Fund Account 601-4711.100 by $64,000; increase Transfers Out to General Capital Projects Fund Account 10019500-5501.601 by $64,000; and increase estimated revenues in the amount of $88,578.16 to General Fund Miscellaneous Revenues Account 100-4621.001 to account for reimbursement from the Gas Company. 8. PHOTOVOLTAIC SYSTEM AND SHADE STRUCTURE FOR THE SANTA CLARITA TRANSIT MAINTENANCE FACILITY, PROJECT F1016, FEDERAL TRANSIT ADMINISTRATION AMERICAN RECOVERY AND REINVESTMENT ACT FUNDING PROJECT D2009-TGGR-003 - PROJECT ACCEPTANCE — The project consisted of photovoltaic (PV) modules installed on top of three canopies that generate electricity while providing shade for the City's transit fleet. Additional PV modules were installed on top of the Transit Maintenance Facility's bus wash building. The energy production for the system is monitored and accessible 24 hours a day by a Deck Monitoring system, via an internet-based website. RECOMMENDED ACTION: City Council accept the completion of the Photovoltaic System and Shade Structure for the Santa Clarita Transit Maintenance Facility, Project F1016; direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 9. INTELLIGENT TRANSPORTATION MANAGEMENT SYSTEM PHASE III AND SIGNAL SYNCHRONIZATION GAP CLOSURE, PROJECT I0006 - PROJECT ACCEPTANCE - This project built upon the success of previous Intelligent Transportation Management System and Thoroughfare Signal Interconnect projects by adding critical infrastructure to the City's roadway network to enhance the City's traffic monitoring efforts. RECOMMENDED ACTION: City Council accept the work performed by Moore Electrical Contracting, Inc., and Roadway Data & Electrical, Inc., on behalf of Fidelity and Deposit of Maryland, on the Intelligent Transportation Management System Phase III and Signal Synchronization Gap Closure, Project 10006; direct the City Clerk to file the Notice of Completion; and direct staff to release the retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. G 10. NEWHALL METROLINK PARKING EXPANSION, PROJECT T2005, FEDERAL TRANSIT ADMINISTRATION, AMERICAN RECOVERY AND REINVESTMENT ACT, FUNDING PROJECT CA -96-X071-01 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT - This project will expand the existing joint parking lot for the Newhall Metrolink Station and the Newhall Community Center to provide an additional 95 parking spaces for Newhall Metrolink riders. RECOMMENDED ACTION: City Council approve the plans and specifications for the Newhall Metrolink Parking Expansion, Project T2005, Federal Transit Administration, American Recovery and Reinvestment Act, Funding Project CA -96-X071-01; reject the bid protest by KASA Construction; award the construction contract to R.C. Becker and Son, Inc., in the amount of $583,769 and authorize a contingency in the amount of $116,750, for a total contract amount not to exceed $700,519; authorize an increased expenditure in the amount of $60,000 to the existing professional services contract with Rick Engineering Company for surveying, construction materials testing, and inspection and engineering support services during construction; authorize the appropriation of $102,982 to Expenditure Account T2005700-5161.001 in available federal transit grant funds, and increase revenues in Account 700-4424.012 by $60,517 in order to account for all grant revenues available for this project; authorize the appropriation of $28,246 from the Park Development (Quimby) Fund balance (305) into Account T2005305-5161.001; authorize the City Manager or designee to grant an easement to the Newhall County Water District (NCWD) for water well purposes at a location to be determined later to the satisfaction of the City and NCWD; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. CHECK REGISTER NOS. 18 - Approval of the Check Register. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 18. 7 PUBLIC HEARINGS 12. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA APPROVING MASTER CASE 11-120, UNIFIED DEVELOPMENT CODE SECTION 11.03.145 REGARDING HISTORIC PRESERVATION AND ADOPTING A NEGATIVE DECLARATION - The City Council directed staff to return, on September 13, 2011 with an item to remove the property from the designated properties under the current Historic Preservation Ordinance. However, because of legal noticing requirements associated with the public hearing, City staff was not able to bring the item before the City Council until September 27, 2011. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA APPROVING MASTER CASE 11-120, UNIFIED DEVELOPMENT CODE SECTION 17.03.145 REGARDING HISTORIC PRESERVATION AND ADOPTING A NEGATIVE DECLARATION. UNFINISHED BUSINESS 13. LANDSCAPE MAINTENANCE DISTRICT PROCEEDINGS - ASSESSMENT BALLOT TABULATION RESULTS- Ballots concerning modifications to Landscape Maintenance Districts No. I and T1 have been recieved, tabulated and results are to be presented to the City Council. RECOMMENDED ACTION: City Council adopt a resolution declaring the results of the Landscape Maintenance District assessment ballot process and taking certain other actions related thereto. NEW BUSINESS 14. ADOPTION OF A RESOLUTION OF INTENT TO COMPLY WITH THE VOLUNTARY ALTERNATIVE REDEVELOPMENT PROGRAM PURSUANT TO PART 1.0 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE AND THE FIRST READING OF AN ORDINANCE TO COMPLY WITH THE VOLUNTARY ALTERNATIVE REDEVELOPMENT PROGRAM PURSUANT TO PART 1.9 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE - On June 29, 2011, Governor Brown signed two bills related to redevelopment - AB X1 26 and AB X 127. AB X 127 provides an opportunity for cities to "opt -in" and continue to have their redevelopment agencies function if the sponsoring jurisdiction adopts an ordinance by October 1, 2011. If a city is not able to adopt its ordinance by October 1, it may adopt a non-binding resolution of intent and upon doing so has until November 1, 2011, to adopt the "opt -in" ordinance. RECOMMENDED ACTION: City Council adopt a Resolution of Intent to adopt an Ordinance to comply with the Voluntary Alternative Redevelopment Program pursuant to Part 1.0 of Division 24 of the .California Health and Safety Code; and hold a first reading of and pass to a second reading of "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING TO COMPLY WITH THE VOLUNTARY ALTERNATIVE REDEVELOPMENT PROGRAM PURSUANT TO PART 1.9 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE IN ORDER TO PERMIT THE CONTINUED EXISTENCE AND OPERATION OF THE SANTA CLARITA REDEVELOPMENT AGENCY." PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) 9 ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, October 11, 2011, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sarah P. Gorman, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 22, 2011, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sarah P. Gorman, Esq. City Clerk Santa Clarita, California 10