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HomeMy WebLinkAbout2011-03-08 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF JOINT REGULAR MEETING 6:00 P.M. MARCH 8, 2011 INVOCATION Councilmember Kellar gave the invocation. CALL TO ORDER Mayor/Chair McLean called to order the regular joint meeting of the City Council/Redevelopment Agency at 6:05 p.m. ROLL CALL All Councilmembers/Agencymembers were present with the exception of Councilmember/Agencymember Ferry. FLAG SALUTE Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further ' information that may be needed. APPROVAL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda pulling items 3 and 7 for comment, item 5 for discussion, and item 9 for separate vote. Hearing no objections, it was so ordered. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor McLean recognized Mitzi Like of LBW Insurance for recently being recognized by the San Fernando Valley Business Journal as one of the top ten business women of the decade. PRESENTATIONS TO THE CITY Mark Divis, Vice President of the Associaton for Los Angeles Deputy Sheriffs (ALADS), presented the City Council with a scroll of appreciation from ALADS and their membership to Mayor McLean and the Council for the City's ongoing support of quality public safety services and programs. Captain Paul Becker provided the City Council and community with a public safety update. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS ' Councilmember Weste provided an update on the Henry Mayo Hospital Parking Structure and asked that the meeting be adjourned in the memory of Joyce Whiteside -Bell, and Merritt S. Wolf. Councilmember Kellar congratulated Diana Cusumano on receiving the College of the Canyons Silver Spur Award, expressed his appreciation to Fair Oaks Elementary School for inviting him to participate in their Read Across America Program and invited residents who enjoy fishing to I visit the new Tackle Express store in Canyon Country. Councilmember Ender invited residents to join her at the Single Mothers Outreach Golf Tournament and Wine Tasting event at Robinson Ranch on March 31, 2011 and encouraged residents to save the date of April 9, 2011 to participate in College of the Canyon's Women's Conference. Mayor McLean encouraged residents to visit the League of California Cities website, myvotecounts.org, to let the Governor know the importance of redevelopment agencies to support the community; shared information about Santa Clarita Transit's Senior Ambassador Program kicking off at the Senior Center of March 9, 2011; discussed her recent efforts at the California High -Speed Rail meeting to get the Board to allow further discussion for mitigation to alternative routes through Santa Clarita; commented that she attended the February 28, 2011 Human Relations Forum and planned to attend the fundraiser for the SCV Winter Shelter at the Tea Gardens on March 10; and encouraged residents to visit the Norfolk Botanical Garden website at http://www.norfolkbotanicalgarden.orp,/e-community/eagle-cam to see the live hatching of several American Bald Eagle eggs. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES ' The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. City Council approve minutes of the February 22, 2011, special and regular joint meetings of the City Council. Redevelopment Agency: Approve the minutes of the February 22, 2011, special and regular joint meetings of the Redevelopment Agency. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council to determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR AUTHORIZATION TO PREPARE BOUNDARY MAPS AND LEGAL DESCRIPTIONS IN ANTICIPATION OF INITIATING PREZONE AND ANNEXATION PROCEEDINGS FOR THE NORTH COPPERHILL (SAUGUS) ANNEXATION PRIMARILY AFFECTING EXISTING RESIDENTIAL NEIGHBORHOODS AND OPEN SPACE IN THE UNINCORPORATED COUNTY NORTH OF THE CITY WITHIN THE CITY'S SPHERE OF INFLUENCE AND INCREASE AND EXTEND CONTRACT NO. 09-00061 WITH SIKAND ENGINEERING BY $20,000 FOR 90 DAYS ' Request to prepare boundary maps and legal descriptions in anticipation of initiating prezone and annexation proceedings affecting primarily existing residential neighborhoods and open space in Meeting Minutes 2 March 8, 2011 the unincorporated County north of the City and increase and extend Contract 09-00061 with Sikand Engineering by $20,000 for a total contract amount not to exceed $70,000 for 90 ' days. City Council authorize the City Manager, or designee, to prepare annexation boundary maps and legal descriptions in anticipation of initiating prezone and annexation proceedings affecting primarily residential neighborhoods and open space in the unincorporated County territory generally located north of the City's boundary between Seco Canyon and Bouquet Canyon Roads within the City's Sphere of Influence and increase Contract No. 09-00061 with Sikand Engineering by $20,000 for a total contract amount not to exceed $70,000 for 90 days. ITEM 4 CONSENT CALENDAR SECOND READING OF ORDINANCE TO AMEND CONTRACT WITH CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO PROVIDE20475 (DIFFERENT LEVEL OF BENEFITS) AND SECTION 21353 (2.0% AT 60 RETIREMENT FORMULA) AND RESOLUTION TO AMEND SAME CONTRACT TO PROVIDE NO EMPLOYER PAID MEMBER CONTRIBUTIONS FOR NEW HIRES The City contracts with the California Public Employees' Retirement System (CaIPERS) to provide employees with retirement benefits. Government Code Section 20475 allows the contracting agency, the City, to amend its contract or previous amendments to its contract with CaIPERS in order to provide different benefits to new employees hired after the effective date of the amendment. The City is prohibited from reducing contracted pension benefits for current employees. Therefore, the City seeks to amend its contract with CaIPERS and provide newly hired employees with the 2.0% at 60 retirement formula based on the 36 highest paid consecutive ' months and for the new hires to pay the full 7% member contribution. City Council to amend the contract with the California Public Employees' Retirement System (CalPERS) to provide Section 20475 (Different Level of Benefits), Section 21353 (2% at 60 retirement formula), and Section 20691 (Employer Paid Member Contributions) for local miscellaneous members entering membership for first time after the effective date of this contract amendment; conduct a second reading and adopt Ordinance 11-6 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL, CITY OF SANTA CLARITA," and adopt Resolution 114 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF SANTA CLARITA FOR EMPLOYER PAID MEMBER CONTRIBUTIONS." ITEM 5 CONSENT CALENDAR STATE ROUTE 14/SAND CANYON ROAD GATEWAY BEAUTIFICATION, PROJECT B3003 AND FEDERAL -AID PROJECT RPSTPLE-5450(059), STATE TRANSPORTATION IMPROVEMENTS PROGRAM - AWARD DESIGN CONTRACT The project will install landscaping, hardscape, and irrigation systems along State Route 14 on - and off -ramps and Sand Canyon Road within the City of Santa Clarita and within the jurisdiction of the California Department of Transportation (Caltrans). City Council to award the contract for landscape architecture and engineering design services to Valley Crest Design Group for the State Route 14/Sand Canyon Road Gateway Beautification, Project B3003, in the amount of Meeting Minutes 3 March 8, 2011 $229,530, plus a contingency in the amount of $29,318, for a total contract amount not to exceed $258,848; appropriate $78,264 from Landscape Maintenance District Fund 357 to Expenditure Account B3003357-5161.001; and authorize the City Manager or designee to execute all ' documents, subject to City Attorney approval. Councilmember Kellar inquired as to the reason the bid was awarded to a non -local company. Curtis Nay, Assistant Engineer, and the City Manager, responded to Councilmember Kellar's inquiry. Councilmember Kellar requested a separate vote on Item 5. ITEM 6 CONSENT CALENDAR FISCAL YEAR 2009-10 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0071 - PROJECT ACCEPTANCE The Annual Overlay and Slurry Seal project is an integral part of the City's pavement management program and adds pavement and slurry seal asphalt maintenance treatments to selected City streets. City Council to accept the completion of the 2009-10 Annual Overlay and Slurry Seal Program, Project M0071; direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. ITEM 7 ' CONSENT CALENDAR MCBEAN PARKWAY BRIDGE WIDENING OVER THE SANTA CLARA RIVER, PROJECT S 1037 — AWARD DESIGN CONTRACT This project will widen the existing McBean Parkway Bridge over the Santa Clara River. The widening will add one additional southbound lane, landscaped raised median and Class I Bike Trail. The widening of the bridge will alleviate the traffic congestion and connect the north river trail to the south river trail. City Council to award the environmental consulting services and design contract to Dokken Engineering for the McBean Parkway Bridge Widening Over the Santa Clara River, Project S1037, in the amount of $954,465, plus a contingency in the amount of $143,170, for a total contract amount not to exceed $1,097,635; authorize the transfer of $425,000 from Expenditure Account S1003303-5161.001 to Expenditure Account S1037303- 5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council on this item was Lynne Plambeck. ITEM 8 CONSENT CALENDAR RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROLS FOR THE INTERSECTION OF VISTA DELGADO DRIVE AND LAS MANANITAS DRIVE Staff received a request from an area resident to evaluate the traffic circulation at the intersection of Vista Delgado Drive and Las Mananitas Drive. The resident indicated heavy vehicular traffic t congestion during the morning and afternoon school dismissal periods and a school-age pedestrian crossing at this intersection. Staff conducted an analysis of the intersection, which Meeting Minutes 4 March 8, 2011 included the evaluation of vehicular and pedestrian volumes, collision history, and visibility at the intersection, The analysis determined the intersection of Vista Delgado Drive and Las ' Mananitas Drive met the minimum volume warrants for the installation of multiway stop controls. City Council adopt Resolution 11-5 authorizing the installation of multiway stop controls for the intersection of Vista Delgado Drive and Las Mananitas Drive. ITEM 9 CONSENT CALENDAR SETTLEMENT AGREEMENT TO PURCHASE THE LEASEHOLD INTERESTS OF REALTY LOCATED AT 24110 MAIN STREET AND 22515 9TH STREET FROM WANJON AUTOBODY INC AND AUTOMOTIVE TECHNOLOGY In November, 2009, the Redevelopment Agency acquired an entire block of property directly across from the future Old Town Newhall library site. Along with the purchase of the property, the Agency assumed the existing leases for 3 tenants on the property. The Agency's relocation consultant, California Property Specialists, Inc. (CPSI) has been working diligently with the tenants' attorney to negotiate feasible settlements on behalf of the Agency and settlements have been reached for the relocation of two of these tenants. Theses relocations will satisfy the majority of the Agency's tenant relocation obligations resulting from the Agency's purchase of the property. Redevelopment Agency to approve the Settlement Agreements with Wanjon Autobody Inc and Automotive Technology and authorize the Executive Director or designee to execute the agreements and approve payments up to a maximum amount of $530,338 for the acquisition and for all required costs related thereto and execute all required documentation to complete the transaction, subject to review by the Agency Attorney; and authorize the appropriation of $530,338 from available funds in the Redevelopment Agency non -housing fund balance to Account 13400-5201.004. Agencymember Weste recused herself from voting on this item due to the proximity of her address to the project site. ITEM 10 CONSENT CALENDAR BUS FAREBOX PROCUREMENT FOR PARATRANSIT FLEET Procure twenty-seven (27) UFS/TAP enabled fareboxes for the City's existing paratransit bus fleet. City Council to award a contract to Cubic Transportation Systems, Inc. for the procurement and installation of 27 paratransit bus fareboxes in the amount of $260,562; authorize a contingency of 10% in the amount of $26,056.24, for a total contract not to exceed $286,618.63, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 11 CONSENT CALENDAR APPROVAL AND ACCEPTANCE OF REPAYMENT OF A PORTION OF THE REDEVELOPMENT AGENCY'S 2008 NOTE TO THE CITY In accordance with the 2008 loan agreement between the Agency and the City, it is suggested that the Agency exercise its option to prepay a portion of the principal and all of the interest ' accrued to date in the total amount of $7,700,000 City Council adopt Resolution 11-6 accepting Repayment of a Portion of the 2008 Note Made by the Redevelopment Agency of the City of Santa Clarita in Favor of the City. Redevelopment Agency adopt Resolution RDA 11-2 Meeting Minutes 5 March 8, 2011 authorizing Repayment of a Portion of its 2008 Note to the City of Santa Clarita. ITEM 12 ' CONSENT CALENDAR APPROVAL OF AN AMENDED AND RESTATED LOAN AGREEMENT RELATING TO THE 2008 NOTE OF THE REDEVELOPMENT AGENCY IN FAVOR OF THE CITY On March 8, 2011, it is contemplated that the Agency will exercise its option under the Loan Agreement to make a prepayment of a portion of the principal and all of the interest accrued to date on the 2008 Note in the total amount of $7,700,000 from available funds of the Agency, and the City will accept such payment. The remaining balance on the 2008 Note will then be $12,354,616.40, as of March 8, 2011. In order to (i) reestablish and reaffirm the terms and conditions upon which the 2008 Note was made, including the addition of a debt service repayment schedule, (ii) evidence the partial repayment of the 2008 Note, and (iii) clarify the source of repayment of the 2008 Note, including the Agency's pledge of tax increment revenues securing the 2008 Note, it is proposed that the Loan Agreement be amended and restated as provided in the form of the Amended and Restated Loan Agreement provided at this meeting. City Council adopt Resolution 11-7 authorizing Modifications to a Loan Agreement with the Redevelopment Agency of City of Santa Clarita and Approving the Execution of an Amended and Restated Loan Agreement. Redevelopment Agency adopt Resolution RDA 11-3 authorizing Modifications to a Loan Agreement with the City of Santa Clarita and Approving the Execution of an Amended and Restated Loan Agreement and 2008 Note Related Thereto. ITEM 13 CONSENT CALENDAR CHECK REGISTER NO.4 Approval of the Check Register. City Council to approve and ratify for payment the demands presented in Check Register No. 4. Motion by Ender, second by Kellar, to approve the Consent Calendar with the exception of Items 5 and 9 pulled for a separate vote. On roll call vote: Ayes: Kellar, Ender, Weste, McLean Noes: None Absent: Ferry Motion carried Motion by Weste, second by Kellar, to approve Item 5 of the Consent Calendar. On roll call vote: Ayes: Weste, McLean Noes: Kellar, Ender Recused: None Absent: Ferry Motion carried. ' Meeting Minutes 6 March 8, 2011 Motion by Ender, second by Kellar, to approve Item 9 of the Consent Calendar. ' On roll call vote: Ayes: Ender, Kellar, McLean Noes: None Recused: Weste Absent: Ferry Motion carried. PUBLIC PARTICIPATION Addressing the Council was Lynne Plambeck, inquiring as to the topic of the upcoming March 15, 2011, Special City Council meeting; Carole Lutness, regarding the upcoming special meeting and Grandmothers for Peace; David Lutness, regarding the special meeting; Carl Kanowsky regarding Boys and Girls Club and the upcoming celebration for Jim Ventress; David Gauny, regarding the special meeting scheduled for March 15; Edward Shain, regarding a public records request concerning the appointment of a library board of trustees; Alan Ferdman regarding the Sanitation District; Laurie Rivas regarding a public records request concerning the appointment of a library board of trustees; Barbara Cogswell regarding Grandmothers for peace; and Patty Carmany regarding Grandmothers for Peace. STAFF COMMENTS Ken Pulskamp, City Manager, responded to comment regarding the special meeting content in preparation for what the State may do in relation to redevelopment funds, indicated staff would ' research whether any additional documents relating to the public records request beyond what had been previous provided were in the City's possession, and clarified that issues regarding the Sanitiation District are matters dealt with by the Sanitation Board of Directors. ADJOURNMENT Mayor McLean adjourned the meeting in memory of Joyce Whiteside -Bell and Merritt S. Wolf at 7:11 p.m. FUTURE MEETINGS A special meeting of the City Council will be held Tuesday, March 15, 2011, at 6:00 p.m. in the Council Chamber, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, March 22, 2011, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Meeting Minutes 7 March 8, 2011