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HomeMy WebLinkAbout2011-10-25 - MINUTES - JOINT SPECIAL REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF JOINT CITY COUNCIL/REDEVELOPMENT AGENCY/ COUNCIL/REDEVELOPMENT BOARD OF LIBRARY TRUSTEES SPECIAL MEETING 5:30 P.M. JOINT CITY COUNCIL/REDEVELOPMENT AGENCY/ BOARD OF LIBRARY TRUSTEES REGULAR MEETING 6:00 P.M. OCTOBER 25, 2011 CALL TO ORDER Mayor/Chair/President McLean called to order the special meeting at 5:30 p.m. ROLL CALL The record will show all Councilmembers were present excepting Councilmember Ferry. PUBLIC PARTICIPATION No requests to speak have been received. CLOSED SESSION Joseph Montes, City Attorney/Agency Counsel, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Government Code Section 54956.9(a) Case Name: Joyce Vincent vs. City of Santa Clarita, el al. LASC Case No. PC051579 RECESS AND RECONVENE Mayor/Chair McLean recessed the meeting to Closed Session at 5:32 p.m. and reconvened the meeting at 6:02 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney/Agency Counsel, announced that the City Council voted unanimously to authorize the City Attorney and Burke, Williams & Sorensen to undertake the defense of the City in the Joyce Vincent vs. City of Santa Clarita matter listed on the agenda. ADJOURN Mayor/Chair McLean adjourned the meeting at 6:03 p.m. INVOCATION Councihnember Weste gave the invocation. CALL TO ORDER Mayor/Chair/President McLean called to order the regular joint meeting of the City Council/Redevelopment Agency/Board of Library Trustees at 6:08 p.m. ROLL CALL All Council/Agency/Board members were present. FLAG SALUTE Councilmember Weste led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, whic may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Ender, to approve the agenda, pulling item number 4 for comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor McLean and Councilmembers presented Breast Cancer Awareness Month (October) & Domestic Violence Prevention Month (November) proclamations to Soroptomist International of Santa Clarita Valley, Soroptomist International of Greater Santa Clarita Valley and the Domestic Violence Center of the Santa Clarita Valley. Mayor McLean and Councilmembers presented a Habitat for Humanity Homes for Heroes proclamation to the San Fernando Valley and Santa Clarita Valley Habitat for Humanity. PRESENTATIONS TO THE CITY Rachelle Dardeau, Director of the Senior Center, spoke regarding the Senior Center and its work. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste commented regarding an event at Veterans Historical Plaza on November 11, 2011; commented regarding outreach regarding historical preservation and asked Council to direct staff to perforin further research regarding what other cities nationwide have done regarding historical preservation. Mayor McLean and Councilmembers commented on the suggestion and asked questions of City Manager Ken Pulskamp. City Manager Ken Pulskamp and Planning Manager Lisa Webber Meeting Minutes 2 October 25, 2011 provided information. Mayor McLean, Mayor Pro Tem Ender, Councilmember Ferry and Councilmember Weste indicated that they wished staff to perform this research and Councilmember Kellar stated that he did not. Councilmember Ferry commented regarding neighborhood dispute resolution and the White House Christmas Tree event on November 12 at Saugus Speedway. Councilmember Kellar commented regarding Every Road Church assisting with cleaning up road cleanup; and thanked the community regarding its support of the Samuel Dixon Rubber Ducky Regatta. Mayor Pro Tem Ender wished Councilmember Weste a happy birthday. Mayor McLean discussed the Rubber Ducky Regatta, which was sponsored by Boston Scientific; discussed the Ride for Life bike rides on December 31; discussed the City Marathon and Mayor's Walk on November 6; reported that she attended SCAG meetings regarding high speed rail and reported that the California High Speed Rail Authority was there informed of the need to assemble an MOU and list commitments to upgrade existing infrastructure in order to be included in the constrained portion of the appropriate report. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council, Redevelopment Agency, and Board of Library Trustees City Council: Approve the minutes of the October 11, 2011, special and regular joint meetings. Redevelopment Agency: Approve the minutes of the October 11, 2011, special and regular joint meetings. Board of Library Trustees: Approve the minutes of the October 11, 2011, special and regular joint meetings. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 Meeting Minutes 3 October 25, 2011 CONSENT CALENDAR RENEW CONTRACT FOR CITYWIDE PARKING ENFORCEMENT The City of Santa Clarita entered into a one (1) year parking enforcement service contract with Data Ticket, Inc. in September 2010. City Council directed that the contract return to the Council after one year of implementation for a decision on whether to renew the contract with Data Ticket, Inc. City Council renew the parking enforcement service contract with Data Ticket, Inc., for an additional three (3) years. Mayor McLean requested staff to discuss discretion with the parking officers; Council concurred with the request. ITEM 4 CONSENT CALENDAR STRATEGIC TOURISM PARTNERSHIPWITH WILLIAM S.'HART'BASEBALL The City Council approved the formation of the Tourism Marketing District (TMD) in June 2010. A primary function of the TMD is to identify opportunities that will increase the amount of tourism -related economic impact in the City. The TMD board was presented with a partnership opportunity by William S. Hart Baseball (WSHB) at the September 13, 2011, TMD meeting. The partnership will increase the amount of economic impact that WSHB baseball and softball tournaments have in the City. City Council approve the letter of agreement between the City of Santa Clarita and William S. Hart Baseball; authorize the Fiscal Year 2011-12 expenditure of $50,000 from account 11305-5161.001; authorize City Manager or designee to renew the expenditure for up to three (3) years, through Fiscal Year 2014-15; and authorize City Manager, or designee, to execute any contract documents, subject to City Attorney's approval. Councilmember Ender discussed the item. Addressing the Council on this item was Jim Backer, representing Hart Baseball, supporting the reccomended action; Al Ferdman opposing the reccomended action; and Dana Cop supporting the recommended action. Two written comments in support of the recommended action were submitted on this item. In response to inquiries from Councilmembers Kellar and Ender, City Manager Ken Pulskamp provided additional information. ITEM 5 CONSENT CALENDAR 2011-12 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0084 - AWARD DESIGN CONTRACT The Annual Overlay and Slurry Seal Program improves various streets throughout the City by resurfacing and sealing surface cracks to enhance skid -resistant properties and increase pavement life. This results in a smoother ride for traffic, an enhanced appearance Meeting Minutes 4 October 25, 2011 of the area, and extends the economic life of the roadway. City Council award the contract for engineering design services to Pavement Engineering Inc. for the 2011-12 Annual Overlay and Slurry Seal Program, Project M0084, in the amount of $111,000 plus a contingency in the amount of $11,000, for a total contract amount not to exceed $122,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 6 CONSENT CALENDAR LYONS AVENUE / INTERSTATE 5 INTERCHANGE BEAUTIFICATION, PROJECT B2010 - AWARD CONSTRUCTION CONTRACT This project will install an irrigation system and landscaping in the California Department of Transportation (Caltrans) right-of-way within the City boundary for the on- and off- ramps at the Interstate 5 and Lyons Avenue intersection. The'project will include landscape and irrigation, decorative fencing, and hardscape improvements. City Council approve the plans and specifications for the Lyons Avenue / Interstate 5 Interchange Beautification, Project B2010, and award the construction contractto Mariposa Landscape, Inc., in the amount of $606,426 and authorize a contingency in the amount of $121,284, for a total contract amount not to exceed $727,710; authorize a reduction of $4,453 in Landscape Maintenance District funds from Account B2010357-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR AWARD CONTRACTS FOR BID NUMBER LMD-11-12-05, FOR LANDSCAPE MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE DISTRICT ZONES T -23A AND T -23B Results of requests for lowest responsive, responsible bidders from Purchasing bid process. City Council award a two-year contract to American Heritage to provide base landscape maintenance services in LMD Zones T -23A (Mountainview Courtyards) and T -23B (Seco Villas) in the amount of $464,400, plus contingency in the amount of $69,660, for a total two-year contract amount not to exceed $534,060; appropriate additional Landscape Maintenance District (LMD) monies from Fund Balance 357 in the amount of $49,918 to account 12513-5161.010, and $38,476 to account 12514-5161.010 to provide adequate funds to support this contract for the remainder of FY 2011/12.; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amount plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. Meeting Minutes 5 October 25, 2011 ITEM 8 CONSENT CALENDAR Meeting Minutes 5 October 25, 2011 CHECK REGISTER NOS. 20 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register No. 20. Motion by Kellar, second by Weste, to approve the Consent Calendar. On roll call vote: Ayes: Weste, Kellar, Ender, Ferry, McLean Noes: None Absent: None Motion carried. ITEM--12— PUBLIC PUBLIC HEARING MASTER CASE 11-116 FOR THE ANNEXATION (ANX 11-003), PREZONE (PRZ 11-002), AND SPHERE OF INFLUENCE AMENDMENT (SOI 11-003) FOR THE 686.16 -ACRE SOUTH SAND CANYON ANNEXATION AND MASTER CASE 1I- 117 FOR AN AMENDMENT TO THE UNIFIED DEVELOPMENT CODE (UDC 11- 002) TO CREATE A MOVIE RANCH OVERLAY ZONE IN THE CITY OF SANTA CLARITA -- — — —Mayor -McLean -opened -the -public -hearing. -- -- City Clerk, Sarah Gorman, stated that all notices required by law have been provided. Council consensus to waive staff presentation. Addressing the Council on this item was Jonas Peterson representing the Santa Clarita Valley Economic Development Corporation speaking in support of the recommended action. Two written comments were submitted in support of the recommended action. Mayor McLean closed the public hearing. Motion by Weste, second by Ender, for City Council to Introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, APPROVING PREZONE 11- 002 (MASTER CASE 11-116) FOR THE SOUTH SAND CANYON ANNEXATION, AND ADOPTING THE NEGATIVE DECLARATION PREPARED FOR THE PROJECT."; adopt a resolution requesting that the Local Agency Formation Commission of Los Angeles County (LAFCO) initiate proceedings to amend the City's Sphere of Influence and Annex the inhabited, 686.16 -acre South Sand Canyon Annexation Area (Master Case 11-116); and introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA APPROVING MASTER CASE 11-117, UNIFIED DEVELOPMENT CODE Meeting Minutes 6 October 25, 2011 1 AMENDMENT 11-002, TO AMEND THE UNIFIED DEVELOPMENT CODE TO INCLUDE A MOVIE RANCH OVERLAY ZONE (MOZ) AS SHOWN ON THE MAP ATTACHED AS EXHIBIT "B" AND ADOPTING THE NEGATIVE DECLARATION PREPARED FOR THE PROJECT." On roll call vote: Ayes: Kellar, Ender, Ferry, Weste, McLean Noes: None. Absent: None. Motion carried. PUBLIC PARTICIPATION Addressing the Council was Al Ferdman representing the Canyon Country Advisory Committee regarding chloride and Jennifer Duke Adams regarding handicap issues. STAFF COMMENTS (Matters of Public Participation) City Manager Ken Pulskamp provided information ADJOURNMENT Mayor McLean adjourned the meeting at 7:28 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, November 8, 2011, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: S&69'1tPb--- CITY CLERK Meeting Minutes 7 October 25, 2011