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HomeMy WebLinkAbout2011-02-22 - MINUTES - SPECIAL REGULAR (2)CITY OF SANTA CLARITA ' CITY COUNCIL MINUTES OF JOINT SPECIAL MEETING 5:00 P.M. MINUTES OF JOINT REGULAR MEETING 6:00 P.M. FEBRUARY 22, 2011 CALL TO ORDER Mayor/Chair McLean called to order the special meeting at 5:05 p.m. ROLL CALL All Councilmembers/Agencymembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Joseph Montes, City Attorney/Agency Counsel, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(a) Case Name: In re RFI Realty, Inc., et al. US Bankruptcy Court, District of Arizona Case No. 2-04-BK-10486-CGC Case Name: Save our Library, Inc. vs. City of Santa Clarita, et al. LASC Case No. PCO49312 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Location of Property: APN Nos. 2827-026-027, 2827-026-029, 2827-026-030 & 2827-018-030 Agency's Authorized Negotiator: Executive Director Negotiating Parties: Fisery Iss & Co. Custodian Hemsminack Land & Development Lincoln Trust Co. Custodian Under Negotiation: Price and Terms Location of Property: 22520 Lyons Avenue Agency's Authorized Negotiator: Executive Director Negotiating Parties: Insurance Auto Collision Center ' Under Negotiation: Price and Terms Location of Property: 22410 Main Street Agency's Authorized Negotiator: Executive Director Negotiating Parties: Wanjon Auto Body and Paint ' Under Negotiation: Price and Terms Location of Property: 22515 9th Street Agency's Authorized Negotiator: Executive Director Negotiating Parties: Automotive Technology Under Negotiation: Price and Terms CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to 54956.9(b): 1 matter CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(c): 1 matter Councilmember Weste recused herself from participation on three items under Conference with property Negotiator due to a conflict of interest due to the proximity of her property to the properties under negotiation as follows: Location of Property: 22520 Lyons Avenue Location of Property: 22410 Main Street Location of Property: 22515 9th Street RECESS AND RECONVENE ' Mayor/Chair McLean recessed the meeting to Closed Session at 5:06 p.m. and reconvened the meeting at 6:04 p.m. CITY ATTORNEY ANNOUNCEMENT Joseph Montes, City Attorney/Agency Counsel, announced that the City Council, acting in closed session under the anticipated litigation item, voted unanimously to approve an amendment to that certain tolling agreement by and between the County of Los Angeles and the City of Santa Clarita related to a possible claim arising out of a lawsuit brought by the NRDC and the Santa Monica Baykeeper against the County of Los Angeles. The amendment extends the existing tolling agreement entered into in 2009 through March 12, 2013. ADJOURN Mayor/Chair McLean adjourned the meeting at 6:05 p.m. INVOCATION Councilmember Ferry gave the invocation. CALL TO ORDER Mayor/Chair McLean called to order the regular joint meeting of the City Council/Redevelopment Agency at 6:06 p.m. I Meeting Minutes 2 February 22, 2011 ROLL CALL ' All Councilmembers/Agencymembers were present. FLAG SALUTE A group of students from Valencia High School led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda pulling Items 10, 11, 12, and 13 for public comment, and Items 3 and 6 for separate vote. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor McLean and Councilmembers presented the Wear Red Day Proclamation to Carie Marvosh, Volunteer spokesperson for the American Heart Association. Mayor McLean and Councilmembers recognized City Manager Ken Pulskamp for receiving the inaugural Wes McLure Award from the League of California Cities, for his achievements in leadership, mentoring, transparency, and dedication to the field of professional city management. ' Mayor McLean recognized Sheriff Deputy Pat Rissler on his retirement. PRESENTATIONS TO THE CITY Parks, Recreation, and Community Services Commission Chair Duane Harte presented the Commission's 2011 Goals. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Mayor Pro Tem Ender expressed gratitude to the Santa Clarita Valley Education Foundation for the Principal for a Day program that she was able to participate in this year; and commented on her participation in the Dancing with our Stars event taking place on April 2 to benefit Family Promise and Mayor McLean's participation to benefit the Senior Center. Councilmember Ferry extended an open invitation to parents, teens, and anyone else interested in a discussion with Sheriff Department Captain Paul Becker, regarding the drug scene in the Santa Clarita Valley, the discussion will take place on March 9 beginning at 4:30 p.m. in the Council Chambers. Councilmember Kellar commented on his participation in the Principal for a Day program at Valley View Elementary, and commented on how fortunate Santa Clarita is to have the special education services offered there. Meeting Minutes 3 February 22, 2011 Councilmember Weste commented on the need of the seniors and encouraged folks to attend the Celebrity Waiter Dinner to benefit the Senior Center; and commented on the Mardi Gras taking place on March 19 at the Elks lodge to assist women and children that have been victims of I domestic violence. Mayor McLean gave thanks to all for mentioning the needs of the Senior Center and stated that anyone wanting to make a donation should contact Jim Morgan; commented on the process of the current library survey taking place and encouraged participation; commented on the Season of Diversity Essay and award Contest; and extended an invitation to selected partners including elected officials, key public agencies and private entities to be part of the Santa Clarita Valley Transportation Coalition to identify transportation priorities for the valley and compete for fiscal resources and direct staff to agenize the matter for discussion and full Council consideration at a future meeting. ITEM 1 CONSENT CALENDAR APPROVAL OF MEETING MINUTES The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. City Council: Approve minutes of the February 8, 2011, special and regular joint meetings of the City Council. Redevelopment Agency: Approve the minutes of the February 8, 2011, special and I regular joint meetings of the Redevelopment Agency. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council to determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR TRANSFER OF REDEVELOPMENT AGENCY LOW/MOD HOUSING FUNDS FROM THE AGENCY OWNED BLOCK TO THE NEWHALL AVENUE DEVELOPMENT In 2009 the Redevelopment Agency of the City of Santa Clarita (Agency) acquired a full block in downtown Newhall, commonly referred to as the Agency -Owned Block (Block). The Block was acquired using Developer Fee funds and Agency low/mod housing funds, with the intent to develop a mixed-use project containing affordable housing units. Since the acquisition of the Block another affordable housing development, the Newhall Avenue Development, has reached the point of entitlement with construction expected to begin in early 2012. Redevelopment Meeting Minutes 4 February 22, 2011 Agency to increase Agency non -housing transfers out of Account 390-19500-5501.391 by ' $2,850,000 and increase Agency low/mod housing transfers in Account 391-4711.390 by $2,850,000. Addressing the Council on this item was Cam Noltemeyer. City Manager Ken Pulskamp and Mayor McLean responded to Ms. Noltemeyer's comments. ITEM 4 CONSENT CALENDAR RESOLUTIONS AUTHORIZING THE EXECUTION OF AN AFFORDABLE HOUSING REIMBURSEMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY AND CITY OF SANTA CLARITA The City and Redevelopment Agency to adopt Resolutions that will allow the execution of an Affordable Housing Reimbursement Agreement committing RDA low/mod housing funds for the development of the Newhall Avenue Development. City Council: Adopt Resolution No. 11-3 authorizing the execution of an Affordable Housing Reimbursement Agreement between the Redevelopment Agency and the City of Santa Clarita and appropriate $30,000 into CDBG Contractual Services, Account 13311-5161.001, to fund the environmental review for the Newhall Avenue Development. Redevelopment Agency: Adopt Resolution No. RDA 11-1 authorizing the execution of an Affordable Housing Reimbursement Agreement between the Redevelopment Agency and the City of Santa Clarita. ITEM 5 CONSENT CALENDAR ASSIGNMENT OF CONTRACT FROM CURBSIDE, INC., TO WM CURBSIDE, LLC FOR THE USED OIL AND HOUSEHOLD HAZARDOUS WASTE DOOR-TO-DOOR COLLECTION PROGRAM Curbside, Inc. currently provides the services related to the City's Used Oil and Household Hazardous Waste Door -to -Door Collection program. On January 17, 2011, the City was made aware that Curbside, Inc. was purchased by Waste Management and will operate under the name WM Curbside, LLC. City Council to authorize the City Manager or designee to execute an Assignment Agreement with Curbside, Inc., and WM Curbside, LLC to continue the services of the Used Oil and Household Hazardous Waste (HHW) Door -to -Door Collection program. ITEM 6 CONSENT CALENDAR NEWHALL METROLINK PARKING EXPANSION, PROJECT T2005 - AWARD DESIGN CONTRACT This project will expand the existing joint parking lot for the Newhall Metrolink Station and the ' Newhall Community Center to provide additional parking for Metrolink riders. City Council to award the design contract for engineering services to Rick Engineering Company for the Meeting Minutes 5 February 22, 2011 Newhall Metrolink Parking Expansion, Project T2005, in the amount of $118,000, plus a contingency in the amount of $17,700 for a total contract amount not to exceed $135,700; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Mayor Pro Tem Ender, Councilmember Kellar, and Councilmember Weste commented on the complaints regarding Metrolink Parking in the Newhall area and inquired regarding renting of the parking lot by non -profits or other entities. ITEM 7 CONSENT CALENDAR MAGIC MOUNTAIN PARKWAY/INTERSTATE 5 INTERCHANGE LANDSCAPE BEAUTIFICATION PHASE II, PROJECT S 1003 - PROJECT ACCEPTANCE This landscape beautification project enhanced the parkway and median areas and installed a decorative monument wall to the recently completed roadway project at Magic Mountain Parkway and The Old Road. City Council to accept the completion of the Magic Mountain Parkway/Interstate 5 Interchange Landscape Beautification Phase II, Project S1003; direct the City Clerk to file the Notice of Completion; authorize the appropriation of $57,443 from Landscape Maintenance District Fund Balance 357 to Expenditure Account 51003357-5161.001; direct staff to release the retention balance 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR TRAFFIC SIGNAL INSTALLATION AT GOLDEN VALLEY ROAD AND NEWHALL RANCH ROAD, PROJECT C4008 - APPROVE THE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT This project will install a complete traffic signal system to allow for controlled access to Fire Station 104, located immediately north of this intersection, which is scheduled to be built later this year. The signalization of this intersection is critical to the successful operation of the fire station. City Council to approve the plans and specifications for the Traffic Signal Installation at Golden Valley Road and Newhall Ranch Road, Project C4008, and award the construction contract to Flatiron Electric Group, Inc., in the amount of $184,370, and authorize a contingency in the amount of $36,874, for a total contract amount not to exceed $221,244; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 9 CONSENT CALENDAR VALENCIA INDUSTRIAL CENTER BIKE LANES, PROJECT T1011 - PROJECT ACCEPTANCE This project consisted of restriping and the addition of signage to accommodate bicycle lanes on Avenue Scott between Rye Canyon Road and Avenue Rockefeller, Avenue Stanford between Vanderbilt Way and Avenue Scott, and Vanderbilt Way. Bicycle detection was added at signalized intersections. The striping modifications improved traffic flow and provided a designated path of travel for bicyclists. This project is consistent with the City's adopted Non - Meeting Minutes 6 February 22, 2011 Motorized Transportation Plan, making bicycling more convenient and building a comprehensive citywide bicycle network. City Council to accept the completion of the Valencia Industrial Center Bike Lanes, Project T1011; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention balance 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. ITEM 10 CONSENT CALENDAR COMMUNITY SERVICES GRANT PROPOSAL PROGRAM - PROJECT RECOMMENDATIONS FOR FISCAL YEAR 2010-11 Approval of Community Services Grants proposal recommendations. City Council to approve Community Services Grant Committee's Project Recommendations for Fiscal Year 2010-11, in an amount not to exceed $80,000; direct staff to execute agreements approved for funding; and authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. Mayor Pro Tem Ender commented regarding the difficulty for non -profits this year and the amount of technical funds asked for this year, and asked that the City reach out to COC and the Community at large to come together to form a non-profit technical group. ITEM 11 CONSENT CALENDAR ARTS GRANTS RECOMMENDATIONS FOR FISCAL YEAR 2010-11 Approval of Arts Grants proposed recommendations. City Council to approve Arts Commission ' recommendations for Arts Grants for Fiscal Year 2010-11, in an amount not to exceed $40,000; direct staff to execute agreements approved for funding; and authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. Addressing the Council on this item was TimBen Boydston. ITEM 12 CONSENT CALENDAR VETERANS HISTORICAL PLAZA SPECIAL USE FACILITY POLICY Proposed policy for the operation and use of Veterans Historical Plaza. City Council to adopt the Veterans Historical Plaza Special Use Facility Policy for the operation and use of the Veterans Historical Plaza. Councilmember Weste and Mayor Pro Tem Ender commented on the veterans visiting the Plaza and asked staff to look at the cost of way -finding technology that can be utilized by visitors of the Plaza to look up the location of the veteran's bricks and the feasibility of incorporating interactive technology to tell the stories of veterans and the wars they served in. ITEM 13 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND TITLE l 1 AND TITLE 17 OF THE MUNICIPAL CODE REGULATING THE USE OF TEMPORARY, NON- COMMERCIAL SIGNS IN THE CITY OF SANTA CLARITA Meeting Minutes 7 February 22, 2011 Amendments to Titles 11 and 17 of the Municipal Code establishing regulations for the use of temporary, non-commercial signs in the City and establishing a penalty for the illegal installation of such signs. City Council conduct second reading and adopt Ordinance No. 11-5 entitled, ' "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 10-046, ADOPTING A NEGATIVE DECLARATION, AND AMENDING TITLE 11 AND TITLE 17 OF THE CITY OF SANTA CLARITA MUNICIPAL CODE PERTAINING TO THE REGULATION OF TEMPORARY, NON-COMMERCIAL SIGNS." Addressing the Council on this item was Alan Ferdman. City Attorney Montes responded to Mr. Ferdman's comments. ITEM 14 CONSENT CALENDAR AWARD CONTRACT FOR THE DESIGN AND INSTALLATION OF A NEW RADIO SYSTEM FOR THE CITY'S TRANSIT FLEET City Council award a contract to Hi -Desert Communications for the purchase, installation, and integration of a new Narrowband Radio System to support the City's Transit and Emergency Operations Center (EOC) in the amount of $181,264, which reflects the base pricing plus the selected option pricing; to authorize a contingency of 10% in the amount of $18,126, for a total contract not to exceed $199,390. City Council appropriate funds in the amount of $67,496 from Fund 702 (Technology Replacement) to Account 12400.5201.003, and appropriate remaining ARRA Funds in the amount of $10,690 to Account 12400-5201.003; award a contract to Hi- ' Desert Communications for the purchase, installation, and integration of a new Narrowband Radio System to support the City's Transit and Emergency Operations Center (EOC) in the amount of $181,264, which reflects the base pricing plus the selected option pricing, to authorize a contingency of 10% in the amount of $18,126, for a total contract not to exceed $199,390; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 15 CONSENT CALENDAR CHECK REGISTER NO.3 Approval of the Check Register. City Council to approve and ratify for payment the demands presented in Check Register No. 3. Motion by Ferry, second by Ender, to approve the Consent Calendar with the exception of Items 3 and 6. On roll call vote: Ayes: Kellar, Ender, Ferry, Weste, McLean Noes: None Absent: None Motion carried. I Meeting Minutes 8 February 22, 2011 Motion by Kellar, second by Ender, to approve Items 3 and 6 of the Consent ITEM 16 NEW BUSINESS PRESERVATION OF 90 +/- ACRES OF REAL PROPERTY IN WILDWOOD CANYON, LOS ANGELES COUNTY ASSESSORS PARCELS 2827-018-030, 2827-026-027, 2827-026- 029, AND 2827-026-030 Rick Gould, Director of Parks, Recreation and Community Services, advised that this item is for a purchase recommendation to preserve as open space 90 +/- acres of real property in Wildwood Canyon, Los Angeles County. Motion by Ender, second by Kellar, for City Council to approve the purchase of 90 +/- acres of real property for open space preservation, located in Wildwood Canyon, Assessor's Parcels 2827-018-030, 2827-026-027, 2827-026-029, and 2827-026-030; appropriate $390,000 from Open Space Preservation District Fund Balance ' (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004. Appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008; authorize the transfer of $90,000 from Contractual Services Account R0002303-5161.001 to Environmental Mitigation Land Acquisition Account R0002303-5201.004; authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. On roll call vote: Ayes: Ender, Ferry, Weste, Kellar, McLean Noes: None Absent: None Motion carried. ITEM 17 NEW BUSINESS JUNE 30, 2010 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER Darren Hemdndez, Deputy City Manager, advised that the City's independent audit firm, Caporicci & Larson, CPA, has completed the City's annual audit for fiscal year ending June 30, 2010. Caporicci & Larson, CPA, conducted the audit in accordance with generally taccepted auditing standards, whereby an audit plan was prepared and followed to obtain Meeting Minutes 9 February 22, 2011 Calendar. On roll call vote: Ayes: Kellar, Ender, Ferry, McLean Noes: None Recused: Weste Absent: None Motion carried. ITEM 16 NEW BUSINESS PRESERVATION OF 90 +/- ACRES OF REAL PROPERTY IN WILDWOOD CANYON, LOS ANGELES COUNTY ASSESSORS PARCELS 2827-018-030, 2827-026-027, 2827-026- 029, AND 2827-026-030 Rick Gould, Director of Parks, Recreation and Community Services, advised that this item is for a purchase recommendation to preserve as open space 90 +/- acres of real property in Wildwood Canyon, Los Angeles County. Motion by Ender, second by Kellar, for City Council to approve the purchase of 90 +/- acres of real property for open space preservation, located in Wildwood Canyon, Assessor's Parcels 2827-018-030, 2827-026-027, 2827-026-029, and 2827-026-030; appropriate $390,000 from Open Space Preservation District Fund Balance ' (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004. Appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008; authorize the transfer of $90,000 from Contractual Services Account R0002303-5161.001 to Environmental Mitigation Land Acquisition Account R0002303-5201.004; authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. On roll call vote: Ayes: Ender, Ferry, Weste, Kellar, McLean Noes: None Absent: None Motion carried. ITEM 17 NEW BUSINESS JUNE 30, 2010 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER Darren Hemdndez, Deputy City Manager, advised that the City's independent audit firm, Caporicci & Larson, CPA, has completed the City's annual audit for fiscal year ending June 30, 2010. Caporicci & Larson, CPA, conducted the audit in accordance with generally taccepted auditing standards, whereby an audit plan was prepared and followed to obtain Meeting Minutes 9 February 22, 2011 reasonable assurance that the City's financial statements were free from material misstatements. Steve Larson, representing Caporicci & Larson made a brief presentation. Addressing the Council on this item was Cam Noltemeyer. Motion by Ferry, second by Weste, for the City Council and Redevelopment Agency to approve the Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ending June 30, 2010; the Comprehensive Annual Financial Report (CAFR) and Audit Committee Letter for fiscal year ending Jdne 30, 2010. On roll call vote: Ayes: Ferry, Weste, Kellar, Ender, McLean Noes: None Absent: None Motion carried. PUBLIC PARTICIPATION Addressing the Council on this item was Luis Elias Lovato regarding alleged abuse at the SCV Senior Center; Carmilita McClain regarding alleged abuse at SCV Senior Center; Ian Stuart, representing Creative Outdoor Advertising, regarding sign spinning in Santa Clarita; Tom Thomas, representing Creative Outdoor Advertising, regarding the ordinance against human directionals; Wendy Glaub, representing Creative Outdoor Advertising, regarding an ordinance against sign spinning/human directionals; Marie Spigno regarding her effort to obtain two-hour parking in front of her business property; Phil Haney, of Tripple S Square representing Ms. Spigno; Todd Hoover, representing the Democratic Club of Santa Clarita Valley regarding the City's One Valley One Vision document and extension of the comment period; Minerva Leah Williams, representing the Democratic Club of the Santa Clarita Valley regarding the One Valley One Vision document and their letter requesting extension of the comment period; Cam Noltemeyer regarding the Consent Calendar on the Council Agenda; Carol Lutness, representing Grandmothers for Peace, regarding the of adoption of a resolution of peace; and Allan Cameron representing the Democratic Club of Santa Clarita regarding extension of plan review for the One Valley One Vision document. STAFF COMMENTS City Manager clarified that the City did not have any jurisdiction or oversight of the Santa Clarita Valley Senior Center and indicated it would be appropriate for residents to take up any specific matter directly with the Senior Center or its Board; commented that human directionals were not permitted in the City by ordinance relating to reasons of public safety; commented that Ms. Spigno had previously appeared before the Council expressing similar concerns, that staff had conducted an investigation, determined that adequate parking at various times of the day was available and indicated that staff would conduct an additional site visit; commented that the One Valley, One Vision matter was still before the Planning Commission, that it was incumbent upon the Commission to make a determination to extend the comment period and it would be unusual for the City Council to intervene prior to the Planning Commission concluding their review. Meeting Minutes 10 February 22, 2011 ' ADJOURNMENT Mayor McLean adjourned the meeting at 8:03 p.m. in memory of Los Angeles City Fireman Glenn Allan. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, March 8, 2011, at 6:00 p.m. in the Council Chamber, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: L n CLERK 1 HF622m.d.c Meeting Minutes 11 February 22, 2011