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Home My WebLink About2011-06-14 - RESOLUTIONS - ANNUAL BUDGET (3)RESOLUTION 11-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2011-2012, MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED, AND ESTABLISHING POLICIES FOR THE ADMINISTRATION OF THE ADOPTED ANNUAL BUDGET WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1, 2011, and ending June 30, 2012, was submitted by the City Manager to the City Council and is on file with the City Clerk, and WHEREAS, the City Council has held a Public Hearing on the proposed budget on May 24, 2011, and WHEREAS, the City Council has made certain revisions, corrections, and modifications to said proposed budget, and WHEREAS, the City Manager has caused the proposed document to be corrected to reflect the changes ordered by the City Council. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget, on file with the City Clerk and incorporated herein by reference, inclusive of the adjustments attached hereto as Exhibit A, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 2011, and ending June 30, 2012. SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1. The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the fiscal year commencing July 1, 2011, and ending June 30, 2012. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 5. Each and every fund listed in the budget referenced herein above in Section 1 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, grant funds, trust and agency funds, and capital funds. Legislative action by the City Council to issue bond funds, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no further appropriation authority will be necessary. SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1. SECTION 9. The City Manager may approve any unused appropriations at the end of Fiscal Year 2010-11 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1. SECTION�10. All ,<purchase•order-,commitments outstanding -on June 3.0, 20:11, .are.,hereby continued and will become a part of the budget referenced herein above in Section 1. SECTION 11. The annual contracts detailed in .Exhibit B and Exhibit C are hereby approved and authorized for the Fiscal Year commencing July 1, 2011 and ending June 30, 2012. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2010 and ending June 30, 2011, shall be amended to incorporate the budget transfers detailed in Exhibit D and the budget adjustments detailed in Exhibit E. SECTION 13. The City Clerk shall certify to the adoption of this Resolution. 1 2 1 1 PASSED, APPROVED, AND ADOPTED this 14th day of June 2011. ?( OR ATTEST: ACTIN CI CLERK DATE: e? t ( STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Kevin Tonoian, Acting City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 14th day of June, 2011, by the following vote: AYES NOES ABSENT COUNCILMEMBERS: Kellar, Ender, Ferry, Weste, McLean COUNCILMEMBERS: None COUNCILMEMBERS: None 3 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) CERTIFICATION OF CITY COUNCIL RESOLUTION I, , City Clerk of the City of Santa Clarita, do hereby certify that this is a true and correct copy of the original Resolution 11-49 adopted by the City Council of the City of Santa Clarita, California on June 14, 2011, which is now on file in my office. Witness my hand and seal of the City of Santa Clarita, California, this day of 2011. City Clerk By Deputy City Clerk 4 1 Revenue Adjustments Budget Adjustments Description 100 100 4551.021 Zone Code Enforcement $ 50,000 Adjust revenue projection 203 203 4552.002 CDBG-HUD (198,677) CDBG Entitlement reduction Transfer to Landscape Maintenance District for the ongoing 357 357 4711.100 Transfer in from the General Fund 50,000 maintenance of Chesebrough and Northbridge Park. 601 601 4621.001 Miscellaneous Revenue 800,000 Funds from LA County for improvements at Chesebrough Park Revenue Total $ 701,323 Expenditure Adjustments Budget Adjustments Description EXHIBIT A CITY OF SANTA CLARITA 13200 Budget Adjustments Contractual Services $ Fiscal Year 2011-2012 Revenue Adjustments Budget Adjustments Description 100 100 4551.021 Zone Code Enforcement $ 50,000 Adjust revenue projection 203 203 4552.002 CDBG-HUD (198,677) CDBG Entitlement reduction Transfer to Landscape Maintenance District for the ongoing 357 357 4711.100 Transfer in from the General Fund 50,000 maintenance of Chesebrough and Northbridge Park. 601 601 4621.001 Miscellaneous Revenue 800,000 Funds from LA County for improvements at Chesebrough Park Revenue Total $ 701,323 Expenditure Adjustments Budget Adjustments Description Expenditure Total $ 18,754 Move grant funding to CDBG Move salaries due to CDBG entitlement reduction Transfer to Landscape Maintenance District for the ongoing maintenance of Chesebrough and Northbridge Park. Move salaries due to CDBG entitlement reduction Reduce CDBG budget Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Chesebrough Pad: Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebroujh Pad: Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park 100 13200 5161.001 Contractual Services $ (60,000) 100 13000 5001.000 Regular Salaries 28,779 100 10019500 5501.357 Transfer to LIVID 50,000 203 1331 1 5001.000 Regular Salaries (28,779) 203 13311-13333 5161.001 Various Operating Accounts (171,246) 357 12520 5002.000 Pan -time Salaries 3,929 357 12520 5111.005 Maintenance Supplies 7,500 357 12520 5131.001 Electrical Utility 1,000 357 12520 5131.006 Water Utility 10,000 357 12520 5161.001 Contractual Services 25,000 357 12520 5161.012 Tree Trimming 5,000 35712520 357 12520 5161.013 5181.002 Reserve Proj Exp Direct Cost Allocation 13,306 3,492 357 1252 1 5002.000 Part-time Salaries 11,460 357 12521 5111.005 Maintenance Supplies 7,500 357 12521 5131.001 Electrical Utility 2,000 357 12521 5131.006 Water Utility 10,000 357 12521 5161.001 Contractual Services 52,800 357 12521 5161.012 Tree Trimming 4,000 357 12521 5161.013 Reserve Proj Exp 36,800 357 12521 5181.002 Direct Cost Allocation 6,213 Expenditure Total $ 18,754 Move grant funding to CDBG Move salaries due to CDBG entitlement reduction Transfer to Landscape Maintenance District for the ongoing maintenance of Chesebrough and Northbridge Park. Move salaries due to CDBG entitlement reduction Reduce CDBG budget Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Northbridge Park Establish ongoing maintenance budget for Chesebrough Pad: Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebroujh Pad: Establish ongoing maintenance budget for Chesebrough Park Establish ongoing maintenance budget for Chesebrough Park EXHIBIT B City of Santa Clarita Contractual Agreements - Authorization Requests Fiscal Year 2011-2012 1 ! TCurn Requested - Request ,iiL"tom/ Vendor nt Contract Contract: Descnption of Request, `Amount :? Yamourif�(ff dlf(ere nt), - Request to contract with AT&T and authorize staff to expend an I AT&T Phone Services $165,000 amount not to exceed $165,000 in FY 11/12 for land linc/long-distance phone services. Req ucst.to approve contract with CompuCom and authorize staff to 2 CompuCom $60,000 expend an -amount not to.exceed $60,OOO.in FY 11/12 -for Microsoft Server and other software licensing needs. Request to approve contract with Dell and authorize staff to expend an 3 Dell $125,000 amount not to exceed $125,000 in FY 11/12 for computer and network hardware purchases. Request to approve contract with Office Depot for City-wide office 4 Office Depot 69,000 supplies Request to contract with Sprint/Nextel and authorize staff to expend an 5 Sprint/Nextel Mobile Phone $130,000 amount not to exceed $130,000 in FY 11/12 for mobile phone operational Services related service. Request to approve contract with Sungard Pentamation and authorize 6 Sungard $60,000 staff to expend an amount not to exceed $60,000 in FY 11/12 for licensing, maintenance and application support. Request to approve contract with United States Post Office for City- 7 United States Post Office 95,000 wide US Mail costs Request to contract with Verizon Wireless Mobile and authorize staff to 8 Verizon Wireless $60,000 expend an amount not to exceed $60,000 in FY 11/12 for mobile phone operational related service. Contract 08-00283-B - Request to extend contract from July 1, 2011 - 9 Stay Green, Inc. $83,664.00 June 30, 2012. This is the final extension of this contract. This contract is for the landscape of various sites including Metrolink stations. Request to extend two agreements from July 1, 2011 to June 30, 2012 with the Santa Clarita Valley Committee on Aging, contract nos. 1(- 10 Santa Clarita Valley $375,OOO.O0 00199 and 11-00196, in the amounts of $150,000 for transit related Committee on Aging services and $225,000 for recreation and wellness programs for the Santa Clarita seniors. NOT TO Request to renew and authorize staff to expend amount not to exceed I1 Chandler Asset EXCEED $100,000 for the management of the City's investments, cash and other Management $100,000 financial instrumentalities. NOT TO Request to renew and authorize staff to expend amount not to exceed 12 Pacific Utility Audit EXCEED $100,000 for auditing services of the city's electric utility bills in order to $1y00,000 identify billing errors and overcharges. gn „ 'i+'Y!,{.'F}rr.0-.ru L � h...r}s�15�++'nisi)•C"'i t�. .rG�...:: _.FiA{. a:"7�.. _y"v -AR 1 1 1 EXHIBIT C City of Santa Clarita Contractual Agreements - Authorization Requests Fiscal Year 2011-2012 Current Requested Request Vendor -- _. Ciintract - Contract. . Descriptioh ofRequesf - Number ^ - ' -- Amount amount (if . - - different) Contract 10-00428 - Request to increase contract, to enhance the library book and materials budget by an additional $135,000 through our Library Systems and contract with LSSI. This will increase the acquisition of library books I 3,117,633 3,456,873 Services, LLC. and materials to expand and enhance the existing collection of the Santa Clarita Public Library. The contract also includes $204,240 for the ongoing maintenance of three library facilities. Contract 10-00445 - Request to approve increase to contract by $61,800 to support needs for services under contract 10-00445. Additional 2 Stay Green, Inc. 461,980 613,780 request to increase contract 10-00445 in the amount of $90,000 is requested for the maintenance of the new park areas. Total combined contract increase is $151,800. Contract 09-00176A - Request to extend contract from July I, 2011 to 3 Oak Springs Nursery, Inc. 55,400 66,040 June 30, 2012 and approve an increase of $10,640 for landscaping of new and areas. Contract 10-00497 - Request to increase contract by.$50,000 for non 4 Ron Draper 20,000 70,000 green -landscape related repairs and improvements of the new park areas. This increase will pay for air conditioning maintenance for the City's 5 Honeywell, Inc. 94,992 120,000 newly acquired libraries. Services will be rebid to include the new Newhall Library after the existing contract expires. # s� Lkr t i ' 4 ( t `At' �K .4 `4 Pte" y ry ✓ , a'i.4 ,d f 7? p -. `Stxi.'R R Bir' t C*�. # C- �'� 2 ,•}- T; .xT' JR >FE' .rf •4'iRU tl... S#€ it�u �! ,"`S,W �S S L .11, I, # d x S4�"'^`' yL Ik yN.l afl} ey_ P 4.s. i e`P- ��,st.,Y' L' t£4q� X k `F Cs tfx t'� +Y# '{3{ F.e t 4 F3 i iii' L4 `y5'i ye ,J `vi ��i`�^'-*kik " EXHIBIT D CITY OF SANTA CLARITA Budget Transfers (ALL FUNDS) Fiscal Yea r2010-2011 Dept Fund Division Acct. # Account Title Budget Transfer Description AS 100 12200 5001.000 Regular Salaries $ (35,363) Move salary savings to fund the purchase of Paperless AS 100 12100 5161.001 Contractual Services 35,363 Invoice Processing System CM 100 11500 5002.001 Part -Time Salaries (40,000) Move salary savings to fund State ofthe City newsleger CM 100 11500 5161.005 Promotion and Publicity 40,000 Move salary savings to fund State ofthe City newsletter CM 259 15303 5002.001 Part -Tim Salaries 3,700 WIA grant budget adjustments CM 259 15303 5003.001 Overtime 4,000 WIA grant budget adjustments CM 259 15303 5101.003 Office Supplies (6,000) WIA grant budget adjustments CM 259 15303 5101.004 Printing 5,000 WIA grant budget adjustments CM 259 15303 5161.001 Contractual Services 18,000 WIA grant budget adjustments CM 259 15303 5961.002 Professional -Services (25,100) WIA grant budget adjustments CM 259 15303 5191.004 Auto Allowance & Mileage 400 WIA grant budget adjustments PW 100 14507 5001.001 Regular Salaries (9,300) Correct grant budget PW 100 14507 5002.001 Part -Time Salaries (1,674) Correct grant budget PW 259 14508 5001.001 Regular Salaries 9,300 Correct grant budget PW 259 14508 5002.001 Part -Time Salaries . 1,674 Correct grant budget PW 356 14600 5001.001 Regular Salaries (5,108) Correct budget PW 356 14650 5001.001 Regular Salaries 5,108 Correct budget PW 356 14600 5001.001 Regular Salaries (5,428) Correct budget PW 356 14651 5001.001 Regular Salaries 5,428 Correct budget PW 356 14600 5001.001 Regular Salaries (3,672) Correct budget PW 356 14652 5001.001 Regular Salaries 3,672 Correct budget PW 356 14600 5001.001 Regular Salaries (1,916) Correct budget PW 356 14653 5001.001 Regular Salaries 1,916 Correct budget PRCS 100 15407 5101.004 Printing (6,000) Correct budget PRCS 100 15402 5111.011 Special Surpplies 6,000 Correct budget PRCS 100 15408 5161.002 Professional Services (7,948) Correct budget PRCS 100 15404 5111.001 Special Supplies 7,948 Correct budget PRCS 100 14507 5161.001 Contractual Services (10,000) Correct budget PRCS 100 15402 5161.002 Professional Services 10,000 Correct budget PRCS 100 15101 5002.001 Part -Time Salaries (1,800) Correct budget PROS 100 15106 5002.001 Part -Time Sdia ies 1;800 Correci'bu'dget PRCS 100 15408 5111.001 Special Supplies (6,000) Correct budget PRCS 100 15408 5161.002 Professional Services (4,000) Correct budget PRCS 100 15400 5161.008 Graphics Design 10,000 Correct budget ND 100-356 19500 5501.000 Transfers Out (12,579,602) Correct Transfers In/Out ND 100-721 100-721 4711.000 Transfers In 12,579,602 Correct Transfers In/Out Total $ M 1 1 EXHIBIT E CITY OF SANTA CLARIT'A Budget Adjustments (ALL FUNDS) Fiscal Year 2010-2011 Revenue Adjustments Budget Adjustments Description 100 General Fund 4471.004 Budget Adjustments Recycling Grant S 26,424 Adjust revenue budget 100 General Fund 4511.002 Interest on interfund loans False Alarm Charges 50,000 Adjust revenue budget 100 General Fund 4511.003 302 NSF Checks Fee 1,000 Adjust revenue budget 230 Gas Tax 4411.005 14650 Prop 1B 36,073 Adjust revenue budget 259 Misc Grants 4441.001 5141.006 Tobacco Grant (1,905) Correct grant budget 700 Transit Fund 4421.006 Stormdram-Hidden Creek ASI Reimbursement 319,550 Adjust revenue budget 700 Transit Fund 4424.004 (1,916) EZ Pass Reimbursement (61,070) Adjust revenue budget 700 Transit Fund 4501.001 Adjust expenditure budget Farebox Revenue 100,000 Adjust revenue budget 700 Transit Fund 4501.004 IV10073601 Commuter Service 265,000 Adjust revenue budget 700 Transit Fund 4501.008 5161.001 TAP Local 226,509 Adjust revenue budget 700 Transit Fund 4501.009 Citywide Snmdrains & Culverts TAP Commuter 135,000 Adjust revenue budget 700 Transit Fund 4621.001 CNG Fuel Rebate 240,000 One time extension of the program for calendar 2010 700 Transit Fund 4621.006 Transfer to address additional needs for stonndrain transfer fee to the Sales of Prop/Eqt 44,150 Adjust revenue budget Revenue Total S 1,380,731 Expenditure Adjustments Budget Adjustments Description 300 14403 5301.002 B&T Bqt Cyn 5 28,445 Interest on interfund loans 301 14404 5301.002 B&T Eastside 318,545 Interest on interfund loans 302 14405 5301.002 B&T Via Princessa 34,465 Interest on interfund loans 356 14650 5141.006 Stormdrain-Bridgeport (5,108) Adjust expenditure budget 35614651 5161.001 5141.006 Stormdrain-Creekside (5,428) Adjust expenditure budget 356 14652 5141.006 Stormdram-Hidden Creek (3,672) Adjust expenditure budget 356 14653 5141.006 Stormdrain-Hart Pony (1,916) Adjust expenditure budget 550 19102 5301.001 CRA DS 20,000 Adjust expenditure budget 550 19102 5301.002 CRA DS 875,773 Interest payment on GF loan from 7/1/10-3/8/11 Expenditure Total S 1,261,104 Capital Projects Budget Adjustments Description 230 C4010230 5161.001 Newhall/Bqt. Traffic Circ. $ (2,852) Budget adjustment 230 R0008230 5161.001 LED Stlight Demonstration 2,852 Budget adjustment 390 52005390 5161.001 Newhall Streetscape Ph 11 (25,000) Transfer to fund Newhall Creek Floodplane Study 390 13400 5161.001 Redevelopement Agency Admin 25,000 Transfer to fund Newhall Creek Floodplane Study 601 R3001601 5161.001 SC Riverbank Stabilization (36,000) Transfer to fund upcoming land purchases, with the potential to offset 601 R0002601 5161.001 Env Land Bank Mitigation 36,000 future project requirements and protect natural open space 306 E1002306 5161.001 South River Trail (50,000) Transfer to fund upcoming land purchases, with the potential to offset 306 R0002306 5161.001 Env Land Bank Mitigation 50,000 future project requirements and protect natural open space 601 IV10073601 5161.001 Asphalt Roadway Pit 11 (8,425) Transfer to fund new CALEMA project. Transfer will provide conceptual 601 M0072601 5161.001 Asphalt Roadway Ph 1 (5,075) design for the citywide upgrade to stormdrains and culverts which is DUE Citywide Snmdrains & Culverts 13,500 to CALEMA on July 1. GO1 N0002601 5161.001 Upgrade 230 C4010230 5161.001 NHR/Bgl Cyn Traff Circulation (9,075) Transfer to address additional needs for stonndrain transfer fee to the County of LA, and to provide for geotechnical plan ns required by the 230 GVR Widening & Median 9.075 County for the transfer. 53027230 5161.001 Landscape 305 P3011305 5161.001 SCSC Ph IV Gym & Parking (34,060) Transfer to address the emergency sewer repair at the Valencia Heritage 305 P3010305 5161.001 SCSC Ph IV Design & Const(15,940) Park. 305 M 1013305 5161.001 Val Heritage Pk Sewer Repair 50,000 Funds to pay for the electrical repairs and evaluation required at Central 305 M401 1305 5161.001 Cen Park Electrical Repairs 18'205 Park Ph 2. 601 B2010601 5161.001 1-5 Lyons Beautification (26,600) Budget adjustment 357 62010357 5161.001 1-5 Lyons Beautification 26,600 Budget adjustment Capital Improvement Projects Total S 18,205 M