HomeMy WebLinkAbout2012-10-23 - AGENDA REPORTS - BIKEWAY IMPROV CONTR T1013 (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
October 23, 2012
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CLASS II BIKEWAY IMPROVEMENTS, PROJECT T1013 -
AWARD CONSTRUCTION CONTRACT
Public Works
RECOMMENDED ACTION
1. City Council approve the plans and specifications for the Class II Bikeway Improvements,
Project T1013.
2. Award the construction contract to Stemdahl Enterprises, Inc., in the amount of $178,900 and
authorize a contingency in the amount of $17,890, for a total contract amount not to exceed
$196,790 from expenditure accounts T1013238-5161.001 and T1013259-5161.001.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such fiscal year, and
execute all documents subject to City Attorney approval.
BACKGROUND
The Class II Bikeway Improvements, Project T1013, will restripe and add signage to Centre
Pointe Parkway from Golden Triangle Road to Golden Valley Road, Golden Triangle Road from
Centre Pointe Parkway to Rainbow Glen Drive, Orchard Village Road from McBean Parkway to
Lyons Avenue, Tourney Road from Valencia Boulevard to Magic Mountain Parkway, and
Decoro Drive from Copper Hill Drive to Copperstone Drive to accommodate bikeways. The
project will provide a designated path of travel for bicyclists. No vehicle lanes will be removed
as part of this project. This project is consistent with the City's adopted Non -Motorized
Transportation Plan, making bicycling more convenient and building a comprehensive citywide
bicycle network.
APPROVED
Public outreach for this project was extensive and included sending letters to adjacent businesses
and property owners, working with the City's Economic Development division to contact and
inform major businesses in the project areas, and developing an informative webpage on the
City's website with a feedback mechanism.
The project webpage contains background information, funding sources, bicycle facility
descriptions, project description, project benefits, and an interactive map. The letters sent to
businesses and property owners provided similar information with the addition of construction
details.
The project is 90 percent grant funded through the Caltrans Bicycle Transportation Account
program with the remaining 10 percent funded through a local match using TDA Article 3 funds.
An invitation to bid was published three times (September 10, September 13, and
September 16, 2012) and was noticed on the City's website. Plans and specifications were also
sent to area plan rooms. Three responsive bids were submitted to the City and opened by
Purchasing on October 8, 2012. The results are shown below:
Company Location Bid Amount
Stemdahl Enterprises, Inc. Sun Valley, CA $178,900
Chrisp Company Bloomington, CA $195,415
PCI Long Beach, CA $216,220
Staff recommends the project be awarded to Stemdahl Enterprises, Inc., the lowest responsive
bidder. This contractor possesses a valid state contractor's license and is in good standing with
the Contractors State License Board. The contractor's bid has been reviewed for accuracy and
conformance to the contract documents and was found to be complete.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Caltrans Bicycle Transportation Grant funds in the amount of $241,248 are currently budgeted in
Expenditure Account T1013259-5161.001 and TDA Article 3 matching funds of $27,222 are
currently budgeted in Expenditure Account T1013238-5161.001 and will adequately provide for
all anticipated project costs.
ATTACHMENTS
Vicinity Map
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