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Home My WebLink About2012-05-08 - AGENDA REPORTS - COMMISSION PANEL VACANCIES (2)Agenda Item: . 4 . CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Sarah P. Gorman DATE: May 8, 2012 SUBJECT: COMMISSION/PANEL VACANCIES DEPARTMENT: City Manager's Office RECOMMENDED ACTION City Council declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP), and approve the recruitment process. BACKGROUND Pursuant to applicable resolutions and/or ordinances, members of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP) serve at the will of the Council for appointed terms of four years, unless a term is being filled due to an unscheduled vacancy. Terms of various Planning Commissioners, Parks, Recreation and Community Services Commissioners, Arts Commission, and Open Space Preservation District Financial Accountability and Audit Panelmembers (FAAP) will expire on July 31, 2012. Due to the resignation of John Dortch from the FAAP, an additional unscheduled vacancy exists for one term of office expiring July 31, 2014. The various appointees, their appointment dates, the dates those appointments expire, and names of the Councilmembers who made the appointments are provided in the attached list. For reference, those appointments that are vacant or expire in July 2012 are italicized. Pursuant to procedures adopted by the City Council, below is a recommended schedule to complete the appointment process: May 8 Council declares vacancies (regular meeting). May 11 City Clerk publishes and posts Notice of Vacancies per Government Code Section 54974. Prospective candidates may obtain an application from the City Clerk's Office or from the City's website. (Publish twice and post in Clerk's Office and Santa Clarita Library.) May 11 - June 15 City Clerk receives applications. June 15 - July 10 Council reviews applications. July 10 Council submits nominations for ratification by the City Council and make appointments (regular meeting). It is anticipated the City Clerk will administer the oath of office to the newly appointed members at their next regularly scheduled meeting after July 31, 2012, respectively. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Costs of publishing the Notice of Vacancies have been budgeted in FY 2011-12. ATTACHMENTS Current Local Appointments 2 CURRENT LOCAL APPOINTMENTS as of April 25, 2012 Planning Commission Parks, Recreation and Community Services Commission Arts Commission Open Space Preservation District Financial Accountability and Audit Panel 1IL1 Name Orig. Appt. Date Re -Appointment Date Expiration Date Nominated by Charles Heffernan April 17, 2012 July 31, 2012 Bob Kellar Dee Dee Jacobson July 8, 2008 July 31, 2012 Laurie Ender Lisa Eichman August 24, 2010 July 31, 2014 Marsha McLean Dennis Ostrom August 1, 1998 August 24, 2010 July 31, 2014 Laurene Weste Timothy Burkhart September 28, 1999 August 24, 2010 July 31, 2014 Frank Ferry Duties: The Planning Commission shall have the power and duty, except as otherwise provide by law, to: investigate and make recommendations to the City Council regarding review of proposals for major public works projects; review proposals for acquisition of property for street, park or other public purposes; make recommendations to the City Council with respect to a specific plan or regulation or amendment; hold public hearings on proposed zoning; hear and decide applications for conditional uses or other permits; hear and decide applications for exceptions or variances; consider tentative maps of proposed subdivisions; have and exercise all of the powers, duties, rights, privileges and authorities of a City Planning Commission, as provided for by the State of California. Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. Name Duane Harte Matt Halliday Dianna Boone Ruthann Levison Chris Fall 's 1 1 1 1. 1 110 Orig. Appt. Date August 28, 2007 July 8, 2008 August 24, 2010 July 11, 2006 August 24, 2010 Re -Appointment Date July 8, 2008 August 24, 2010 Expiration Date July 31, 2012 July 31, 2012 July 31, 2014 July 31, 2014 July 31, 2014 Nominated by Bob Kellar Laurie Ender Marsha McLean Laurene Weste Frank Ferry Duties: The Parks, Recreation and Community Services Commission shall have the power and duty, except as otherwise provide by law, to: advise the City Council in all matters pertaining to parks, public recreation, and community services and to cooperate with other governmental agencies and civic groups in the advancement of sound park, recreation and community services planning and programming, and have and exercise all of the powers, duties, rights, privileges and authorities of a City Parks, Recreation and Community Services Commission, as provided for by the State of California. Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. 3 CURRENT LOCAL APPOINTMENTS as of April 25, 2012 Planning Commission Parks, Recreation and Community Services Commission Arts Commission Open Space Preservation District Financial Accountability and Audit Panel Name John Dow Eric Schmidt Dr. Michael Millar Paul Strickland Susan Shapiro Orig. Appt. Date November 10, 2009 November 10, 2009 Re -Appointment Date November 10, 2009 August 24, 2010 November 10, 2009 August 24, 2010 June 14, 2011 Expiration Date July 31, 2012 July 31, 2012 July 31, 2014 July 31, 2014 July 31, 2014 Nominated by Bob Kellar Laurie Ender Marsha McLean Laurene Weste Frank Ferry Duties: The Arts Commission shall have the power and duty, except as otherwise provided by law to advise the City Council and the Director of Parks, Recreation, and Community Services, or City Manager, in all matters pertaining to arts programming and public art, and to cooperate with other governmental agencies and civic groups in the advancement of sound arts development and arts planning and programming, and have and exercise all of the powers, duties, rights, privileges and authorities of a City Arts Commission, as provided for by the State of California. Qualifications: Each of the five (5) Commissioners shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. OPEN SPACE PRESERVATION DISTRICT FINANCIAL ACCOUNTABILITY AND AUDIT PANEL Name Orig. Appt. Date Re -Appointment Date Expiration Date Nominated by Spence Leafdale Alan Ferdman Henry Schultz Vacant Wendy Langhans February 12, 2008 July 8, 2008 February 12, 2008 July 8, 2008 February 12, 2008 February 12, 2008 August 24, 2010 August 24, 2010 July 31, 2012 Bob Kellar July 31, 2012 Laurie Ender July 31, 2014 Marsha McLean July 31, 2014 Laurene Weste July 31, 2014 Frank Ferry Duties: The Financial Accountability and Audit Panel reviews and recommends approval of the annual work program to City Council to ensure land acquisition priorities are adhered to; reviews the accounting of the funds generated by the Open Space Preservation District; works in conjunction with the City's independent auditor to ensure the Preservation District funds were spent properly and good fiscal management of the funds is occurring; makes determinations as to whether the expenditures are consistent with the criteria and the requirements established in the Engineer's Report; and approves an annual written report for the public, summarizing these actions. Qualifications: Each of the five (5) Panel Members shall be a resident of the City and shall be appointed by and serve at the pleasure of the City Council. y